2013 Data Collection Tool
Workshop
Feb 4, 2014
1
2
Today’s Agenda
Time
Agenda Item
Speaker
10:00
Introduction & What’s New!
Irene Dailide
10:05
DCT Walkthrough – Collection of 2013 Data
Nicole Lewis
10:50
Importing of Data and
Live DCT Demo
Mike Miller
Nicole Lewis
11:15
DCT Reconciliation of Contributions Process
Dominik Golonka
11:30
Wrap up
Irene Dailide
2013 DCT
Introduction
Irene Dailide
What’s New!
 Member Annual Statement delivery Pilot
 Timeframes to be set for data validation and
annual statement print production
2013 DCT
Training
Nicole Lewis
Access to the DCT
DCT released February 4, 2014
DCT Start Up package
User name
Temporary password
2013 DCT Guidelines
2013 Service spreadsheet
DCT Reporting 2013 Data
You will be provided with a 2013 Service
spreadsheet which will need to be
 completed
 checked and
 returned to CAAT
for processing pensionable service.
To be sent separate from the DCT
What the Plan provides on the DCT
 Basic information for each person on the
database during the year
 Information on termination, retirement, death
and LTD events during the year by individual
 Updated Leaves of Absences
 Pre-loaded Service for full-time members
What the Employer enters on the DCT
 Pensionable earnings, contributions for
active periods
 Breaks for leaves
 Pension Adjustment
If the member bought back service for
2013, the PA must include the deemed
earnings and service purchased
Log On
Homepage
Changing your Password
Year: 2008
2013
Last run:(01/02/2014 2:31:23 PM)
Changing your Password
Year: 2013
Homepage
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
Homepage: Header
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
Homepage: Instruction Guide for Administrators
Year: 2013
Homepage: Data Problems
Year: 2013
Last run:(16/02/2014 2:31:23 PM)
Homepage: Member Data Summary
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
Tool Bar: Member Data
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
Reports
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
Reports: Error Reports
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
Tool Bar: Help
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
Timeout
Member Data: View/Edit Data
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
Edit/View Data: Search
Year: 2013
Edit/View Data: Search
Year: 2009
Year: 2013
EDIT/VIEW DATA: Search
Year:
2013
Year:
2009
Edit/View Data: Search
Edit/View Data: Add New Member
Year: 2009
Year: 2013
Edit/View Data: Add New Member
Year: 2010
2013
Edit/View Data: Add New Member
Year: 2013
Update screen: Personal
Year: 2013
Update screen: Basic
Year: 2013
YMPE for 2013 is: $51,100
Contributions
and
PA
Checking
your
Calculations
Earnings and
Pre-loaded
Pensionable
Service
Basic Screen: Contributions (CAAT/RCA)
PA/Comments
Year: 2013
YMPE for 2013 is: $51,100
Basic Screen: Comments
Year: 2013
YMPE for 2013 is: $51,100
Basic Screen: Checking your calculations
Year: 2013
YMPE for 2013 is: $51,100
Basic Screen: Earnings and Credited Service
Year: 2013
YMPE for 2013 is: $51,100
Basic Screen: Earnings and Credited Service
Year: 2013
YMPE for 2013 is: $51,100
Member Status: Effective Date
Year: 2013
Member Status: Description
Year: 2013
Member Status: Previous Status vs
Reported Year Status
Year: 2013
Member Status: Pregnancy/Parental Leave
Year: 2013
04/08/2013
01/12/2013
Member Status: Return to Work
Year: 2013
01/12/2012
2008
01/06/2013
Member Status: Reduced Workload
Year: 2013
2008
01/06/2013
80
2009
01/09/2013
Process
overview
Pensionable Service Process
The CAAT Plan will
 Provide the partially pre-loaded pensionable
service spreadsheet
You will be required to
 Verify and complete service for all members
 Send the service spreadsheet to CAAT via
S-Doc
DCT Process
CAAT Plan releases DCT Feb 4, 2014
You will
Import data to the DCT
Run Validations and make changes
Update Pensionable Service Spreadsheet
Once reconciled – Send data to CAAT
Importing the
.csv file
Mike Miller
Flags
Live demo
Nicole Lewis
Flags: Errors/ Warnings
Year: 2013
Demo site
How to send data to CAAT
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
999999999 Collins, Jim
How to send data to CAAT
Year: 2013
999999999Collins, Jim
How to send data to CAAT
Year: 2013
999999999
Collins, Jim
How to send data to CAAT
Year: 2013
999999999
Collins, Jim
How to send data to CAAT
Year: 2013
Last run:(01/02/2014 2:31:23 PM)
999999999
Collins, Jim
59
DCT Questions
All general and DCT inquiries should be
forwarded directly to your designated Employer
Services Pension Analyst.
416.673.9000, or toll free 1.866.350.2228
CAAT and RCA
Contributions
Reconciliation
Dominik Golonka
61
Initial reconciliation of contribution remittances
Each year the DCT file is released to the
employers by Client Services
62
Initial reconciliation of contribution remittances
Finance Department provides 2 Excel
worksheets (via S-Doc) showing all
contributions remitted for both CAAT and RCA
Plans.
63
Initial reconciliation of contribution remittances
The first worksheet contains two different
documents:
1. Summary of 2013 Pension Contributions
2. Other Than Current Contributions (a listing of
purchases by member).
The second worksheet shows the RCA Plan
Summary only.
Please check the information and confirm it’s
accurate.
64
CAAT Excel worksheets
Summary of 2013 Pension Contributions
SUMMARY OF 2013 PENSION CONTRIBUTIONS
CAAT Pension Plan
Pension Contributions - 2013
Lewis College
Account
January
Total Current Contributions: $10,120,362.80
February
March
April
388,198.40
388,198.40
254,004.53
254,004.53
378,904.49
378,904.49
270.22
270.22
270.22
270.22
270.22
270.22
270.22
270.22
June
Current
Current
Pre-enrollment
Pre-enrollment
Pregnancy/Parental leave
Pregnancy/Parental leave
Unpaid leave of absence
Vested Prior (Optional)
Non-Vested Prior
Transfer in
Strike period purchase
Deferred 50% Return
1110-1
1110-2
1115-1
1115-2
1120-1
1120-2
1130-1
1135-1
1140-1
1145-1
1150-1
1157-1
EE
er
EE
er
EE
er
EE
EE
EE
EE
EE
EE
For previous years
For previous years
1160-1
1160-2
EE
er
240.00
-
Open
1170-1
EE
-
Total Non-current Service
254,000.00
254,000.00
May
170,588.83
100,000.00
100,000.00
1,200.00
2,750.00
270.22
270.22
1,010.00
255.00
123.50
811.17
-
569,825.39
569,825.39
1,550.00
July
August
422,491.95
422,491.95
497,585.58
497,585.58
September
October
445,530.44
445,530.44
488,519.52
488,519.52
November
734,197.37
734,197.37
December
526,923.73
526,923.73
10,731.82
10,731.82
1,561.26
Total
5,060,181.40
5,060,181.40
2,750.00
2,750.00
12,082.92
12,082.92
1,010.00
255.00
123.50
170,588.83
811.17
1,801.26
-
508,540.44
776,937.24
508,549.50
928,938.25
206,930.11
1,141,200.78
540.44
540.44
540.44
171,129.27
6,930.11
1,550.00
844,983.90
-
1,018,196.06
23,024.90
891,060.88
-
977,039.04
-
1,468,394.74
-
1,053,847.46
-
10,324,618.40
204,255.60
65
CAAT Excel worksheets
Other Than Current Contributions
VESTED PRIOR (PREVIOUSLY CALLED OPTIONAL)
CAAT PENSION PLAN
OTHER THAN CURRENT SERVICE CONTRIBUTIONS
2013
PRE-ENROLMENT
MONTH
May
May
June
NAME
Calculator, M
Quipu, R
Calculator, M
MONTH
NAME
May
Wampum, H
PRINCIPAL
255.00
255.00
EMPLOYEE
EMPLOYER
1,200.00
1,550.00
1,550.00
1,200.00
-
NON-VESTED PRIOR (PREVIOUSLY CALLED PRIOR)
MONTH
NAME
2,750.00
2,750.00
May
Abacus, J
PRINCIPAL
123.50
123.50
PREGNANCY/PARENTAL LEAVE
MONTH
January
February
March
March
April
April
May
May
August
NAME
Lizak, R
Smith, J
Excel, G
Calculus, R
Frankowski, K
Quinoa, L
Rybak, K
Red, M
April, D
EMPLOYEE
EMPLOYER
270.22
270.22
140.00
130.22
125.00
145.22
200.00
70.22
10,731.82
270.22
270.22
140.00
130.22
125.00
145.22
200.00
70.22
10,731.82
12,082.92
12,082.92
May
NAME
Down, H
MONTH
NAME
May
Access, C
EMPLOYEE
811.17
811.17
FOR PREVIOUS YEARS
MONTH
May
August
NAME
120-2012 Annual Reconciliation
Woods, A (2003-04 Current EE+er+interest)
AMOUNT
240.00
1,561.26
1,801.26
LEAVE OF ABSENCE
MONTH
STRIKE PERIOD PURCHASE (WORK STOPPAGE)
AMOUNT
1,010.00
1,010.00
66
RCA Excel worksheet
RCA Plan Summary
SUMMARY OF 2013 PENSION CONTRIBUTIONS
CAAT SUPPLEMENTARY PLAN (RCA)
Pension Contributions - 2013
Lewis College
Account
Current
Current
Pregnancy/Parental leave
Pregnancy/Parental leave
1110-1
1110-2
1120-1
1120-2
EE
er
EE
er
Prior years
1160-1
EE
Total Current Contributions
Total Current Contributions for RCA
January
February
March
April
5,425.62
16,276.86
5,207.91
15,623.73
4,710.39
14,131.17
5,804.48
17,413.44
May
10,000.00
30,000.00
June
July
10,754.34
32,263.02
19,093.36
57,280.08
August
11,572.92
34,718.76
September
7,809.59
23,428.77
October
November
December
7,370.70
22,112.10
10,962.54
32,887.62
8,168.15
22,504.45
425,520.00
Total
106,880.00
318,640.00
-
21,702.48
20,831.64
18,841.56
23,217.92
40,000.00
43,017.36
76,373.44
46,291.68
31,238.36
29,482.80
43,850.16
30,672.60
425,520.00
21,702.48
20,831.64
18,841.56
23,217.92
40,000.00
43,017.36
76,373.44
46,291.68
31,238.36
29,482.80
43,850.16
30,672.60
425,520.00
67
Initial reconciliation of contribution remittances
Employer verification
 Cash sent by the employer or member during
the year agrees with CAAT Plan’s records
 Names and types of service are accurately
recorded
68
Initial reconciliation of contribution remittances
Employer verification – Confirmation
Please confirm accuracy with email:
“I agree with the CAAT and RCA 2013 DCT
Reconciliation Remittance spreadsheets”
(do not attach spreadsheets)
69
Annual reconciliation
From Pension Analyst:
 A Schedule of Adjustments reconciling
contributions from the original DCT
submissions made by the college to the final
reconciled totals (from Pension Operations)
 A copy of the final Summary Data Report
that shows all membership data after
adjustments have been entered
70
Annual reconciliation
From Finance:
 CAAT Annual Statement of Contributions
 RCA Annual Statement of Contributions
71
ANNUAL STATEMENT OF CONTRIBUTIONS
FOR THE YEAR 2013
Annual reconciliation
Employer Information
 CAAT Annual
Statement of
Contributions
Lewis College
James Sisko
99 Northern Ave
P.O. Box 009
Toronto, Ontario M5D 3H 7
FINAL STATEMENT ISSUED:
GROUP NUMBER
June 29, 2014
5
REGULAR CONTRIBUTIONS
MEMBER
'Annual Reporting of Contributions'
Initial Submission:
EMPLOYER
TOTAL
5,059,002.25
5,059,002.25
10,118,004.50
560.05
560.05
1,120.10
'Annual Reporting of Contributions'
RECONCILED TOTAL:
5,059,562.30
5,059,562.30
10,119,124.60
TOTAL CONTRIBUTIONS REMITTED:
5,060,181.40
5,060,181.40
10,120,362.80
Adjustments
as per following page(s):
BALANCE DUE TO EMPLOYER
$1,238.20
For inquiries relating to the annual reconciliation process, please contact your Pension Analyst at 416.673.9000.
For inquiries relating to contribution remittances, please contact Dominik Golonka at 416.673.9044.
Colleges of Applied Arts and Technology Pension Plan
250 Yonge Street, Suite 2900, P.O. Box 40 Toronto ON M5B 2L7
Tel 416.673.9000 Fax 416.673.9029
72
EFT Payments
 Send payment together with invoice
 Send invoice by Fax:
CIBC Mellon Fax: 416-643-5418
Attention: IPA Team
OR
 Send invoice by Email: B1K@cibcmellon.com
73
Mailing cheques
CIBC Mellon
320 Bay Street
P.O. Box 1
Toronto, ON M5H 4A6
Attention: IPA Team
Cheques should be payable to:
CAAT Pension Plan
c/o CIBC Mellon
or
CAAT Supplementary Plan c/o CIBC Mellon
74
CAAT- DCT balance due to college
 Please claim the balance owing against your
next monthly remittance by showing a credit
on the CAAT Contribution Remittance
Summary form 014-A under ‘Credits Employer’ and reducing the total remittance
amount.
 The regular monthly contribution remittance
amounts should remain unaffected.
 Example on next slide
75
Current service contributions must be remitted monthly and received by the custodian no later
than the 5th business day of the month following the month for which the contributions were made.
Contributions Remittance Summary
1. Employer Identification
Name of Employer
Lewis
Group No.
5
Prepared by
James Sisko
Name
Telephone (including area code)
and Extension
Jsisko@Lewis.on.ca
Email
416-505-1234
2. Contributions
For the Month/Year:
Form of Payment
2014
Year
EFT (Electronic Funds Transfer)
Payment Date (YYYYMMDD)
Payment Received Date
July
Month
20140731
(for
custodian use only)
Total Payment Amount
$
998,761.80
Comments (limited to 30 characters)
Contributions Type
CIBC Mellon Code Amount
Current Service - Employee
$
500,000.00
Current Service - Employer
$
500,000.00
Pregnancy/Parental - Employee
Pregnancy/Parental - Employer
Credits - Employee
Credits - Employer
$
(1,238.20) 2013 DCT Reconciliation Credit
CAAT Pension Plan 250 Yonge Street, Suite 2900 P.O. Box 40, Toronto ON M5B 2L7 Tel 416.673.9000 / 1.866.350.2228 Fax 416.673.9029
Form 014-A (10/13)
76
RCA – DCT balance due to college
 Please claim the balance owing against your
next monthly remittance by showing a credit
on the RCA Contribution Remittance
Summary form 020-A under ‘Credits Employer’ and reducing the total remittance
amount.
 The regular monthly contribution remittance
amounts should remain unaffected.
 Example on next slide
Current service contributions must be remitted monthly and received by the custodian no later
RCA
than the 5th business day of the month following the month for which the contributions were made.
CAAT Supplementary Plan
Contributions Remittance Summary
1.
Employer Identification
Name of Employer
Lewis
Group No.
5
Prepared by
James Sisko
Name
Telephone (including area code)
and Extension
2.
Jsisko@lewis.on.ca
Email
416-505-1234
Contributions
For the Month/Year:
Form of Payment
2014
Year
EFT (Electronic Funds Transfer)
Payment Date (YYYYMMDD)
Payment Received Date
July
Month
20130731
(for
custodian use only)
Total Payment Amount
$
31,929.50
Comments (limited to 30 characters)
Contributions Type
CIBC Mellon Code Amount
Current Service - Employee
$
8,000.00
Current Service - Employer
$
24,000.00
RCA Fee (December only)
Pregnancy/Parental - Employee
Pregnancy/Parental - Employer
Credits - Employee
Credits - Employer
$
(70.50) 2013 DCT Reconciliation Credit
CAAT Pension Plan 250 Yonge Street, Suite 2900 P.O. Box 40, Toronto ON M5B 2L7 Tel 416.673.9000 / 1.866.350.2228 Fax 416.673.9029
Form 020-A (11/13)
79
Questions?
Bozena Glinska
Manager, Finance 416.673.9016
bglinska@caatpension.on.ca
Dominik Golonka
Pension Accounting Analyst 416.673.9044
dgolonka@caatpension.on.ca
80
Thank you for participating!




The DCT will be released today
S-DOC email with DCT starter package
Service spreadsheet separate from DCT
Forward service spreadsheet to your Pension
Analyst at CAAT via S-Doc
 Please check your email for a feedback survey and
send us your comments.
Congratulations!