Strategic Business Alliance
Attachment A
Price Proposal
Current
Year
Product
Quantity List Price
2nd Biplane NIR room (Hospital)
2013
1
2013
Ultrasound unit upgrade (Hospital)
1
2013
(1) C-arm unit for the OR (Hospital)
1
2013
(2) Portable x-ray units (Hospital)
2
2013
64 channel PET-CT (AI)
1
2013
1.5T GE MRI upgrade to 3T MRI (AI)
1
2013
Hologic digital x-ray unit upgrade (AI)
1
2014
CT-64 upgrade for the ED (Hospital)
1
2014
Ultrasound unit upgrade (Hospital)
1
2014
(1) C-arm unit for the OR (Hospital)
1
2014
(2) Portable x-ray units (Hospital)
2
2014
Stereotactic Breast Biopsy unit upgrade (AI)
1
1.5T MRI (3rd MRI) (AI)
2014
1
2015
Siemens Biplane NIR room upgrade (Hospital)
1
2015
CT-16 upgrade in Main Radiology (Hospital)
1
2015
Ultrasound unit upgrade (Hospital)
1
2015
(1) C arm for the OR (Hospital)
1
2015
(2) Portable x-ray unit (Hospital)
2
rd
1.5T MRI (3 MRI) (Hospital)
2015
1
2015
PET-MRI (AI)
1
2015
Full field digital Mammography unit (AI)
1
2015
Ultrasound unit for Breast imaging (AI)
1
2015
Ultrasound unit upgrade (AI)
1
2016
Upgrade of CT-64 in Main Radiology (Hospital)
1
2016
Ultrasound unit upgrade (Hospital)
1
2016
(1) C arm for the OR (Hospital)
1
2016
(2) Portable x-ray unit (Hospital)
2
2016
PACS/RIS upgrade (Hospital)
1
2016
Ultrasound unit upgrade (AI)
1
2017
3T MRI upgrade (Hospital)
1
2017
Pediatric R/F room upgrade (Hospital)
1
2017
Main Department R/F room upgrade
1
2017
ED Radiographic room upgrade (Hospital)
1
2017
(1) C arm for the OR (Hospital)
1
2017
(2) Portable x-ray unit (Hospital)
1
2017
CT-256 upgrade (AI)
1
2017
Ultrasound unit upgrade (AI)
1
Biplane cath/EP room
1
Replace single-plane room #4
1
(2) Echo Machines with probes
1
(1)Inpatient Echo Machine with probes
1
(2) Nuclear SPECT camera (Bradhurst)
1
2013 (1) Digital Slide Scanning System
1
2013 Upgrade Lab Chemistry Analysers adding robot line
1
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Proposed
Discount off List
Proposed
Service
Discount
Catalog Number Description
Current List Price % Discount
Strategic Business Alliance
Attachment B
Additional Pricing Provisions
Additional Provisions:
Please indicate whether you accept the
provisions listed below. If you do not accept,
please indicate in the Comments section what
you can provide in lieu of the listed provision.
Accept
(Y/N)
1)
2)
3)
Comments
Quote Structure:
Every quotation required for purchase and
service and maintenance shall show line item list
and net pricing
Trade-In Credit:
Should there be a trade-in credit involved in a
purchase, proposer will include this in the formal
quotation.
Pricing:
In the event WMC identifies that higher discounts
for products, service, and/or maintenance have
been offered to other consumers, vendor will
offer WMC the same discounting or better.
4)
5)
6)
Proposer will disclose at all times to WMC each
promotional offer marketed by proposer
Warranty:
Proposer will provide an additional 24 months
warranty post initial warranty at no charge,
including all equipment is covered 100% during
initial warranty.
Rigging Costs:
Proposer shall be responsible for all rigging costs
associated with any equipment move from WMC
loading dock to installation site.
Installation:
WMC's cost for installation by a subcontractor
shall be marked up by no more than 5%.
Accelerated or expedited installation shall be
done at the request of WMC at no additional cost
to WMC.
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Strategic Business Alliance
Attachment B
Additional Pricing Provisions
7)
8)
9)
10)
Acceptance:
Upon complete installation, the
equipment/system must demonstrate the
vendor's performance specifications and all
proposed response commitments. Upon
completion of installation, operational verification
data shall be taken, documented and presented
to WMC prior to acceptance and first clinical
utilization. All acceptances shall be in writing and
"upon clinical acceptance."
Return on Investment:
Proposer shall provide an ROI on selected
technology at the time of purchase.
Delivery Date:
Proposer shall furnish WMC with a delivery date
from the date of issue of a valid purchase order.
Failure to meet a delivery date, through no fault
of WMC, shall result in WMC being compensated
by an amount equal to one (1) percent of the
purchase price for each 14-day period past the
specified delivery date.
New Models or Enhancements Prior to
Delivery:
WMC intends to purchase state-of-the-art
equipment. Introduction of new models of
equipment and accessories may occur after the
acceptance of a purchase order. Proposer shall
allow WMC the right to modify any purchase up
to 90 days prior to delivery in order to obtain the
latest model of a particular component or system
in production at the time of shipment.
Proposer shall submit new equipment
announcements immediately, until installation
date to allow WMC to evaluate any new
technology.
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Strategic Business Alliance
Attachment B
Additional Pricing Provisions
11)
12)
13)
Proposer shall inform WMC in writing of any
manufacturer's addition or modifications to
equipment that is purchased as part of a
package. Any of these additions or modifications
developed or available for use after the date of
the purchase order for the system in a package
shall be made available to WMC at their option
Obsolescence Protection
Vendor must reveal any plans to introduce a new
generation of a purchased system or significant
upgrade to any purchased system up to 24
months after purchase. Vendor and WMC will
agree on a predetermined option to upgrade
and/or replace the purchased system with the
new release.
Performance Guarantees:
Guarantees on equipment, materials, and
workmanship shall not commence until
acceptance by WMC.
If installed equipment does not comply with the
agreed upon performance specifications,
Proposer shall upgrade the system to meet the
agreed upon performance specifications within
thirty days at no additional cost to WMC.
Site and Utility Modifications:
During the term of the contract, WMC may
request equipment that will require site and utility
modifications. Proposer agrees to provide
complete disclosure of site and utility
modifications necessary to install the equipment
prior to purchase. If a site visit is necessary to
prepare this disclosure accurately, it shall be the
vendor's responsibility to visit the site.
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Strategic Business Alliance
Attachment C
Service Provisions
Service Provisions:
Please provide a response to the questions/statements listed below.
Response:
1)
2)
Response Time:
Provide a guaranteed phone and on-site response time that will be
available to facility for each product that is covered under a service
Schedule.
OEM Service Support
Provide coverage hours.
Provide PM frequencies.
List any services that will be excluded from this contract.
Describe coverage that will be available for probe pools.
Describe coverage that will be available for tube/flat panels.
Describe coverage that will be available for cryogens.
Describe remote diagnostic capability.
Define uptime/downtime and quanity penalties for not achieving
guarantees.
3)
Labor Rates - provide rates for the following:
Normal
After hours
Holiday
Travel
Preferred pricing
4)
Upgrades
List discounts that will be offered for hardware and software upgrades.
5)
Parts
List discounts that will be offered for hardware and software upgrades.
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Strategic Business Alliance
Attachment C
Service Provisions
Advise if loaner devices will be made available.
List discounts that will be offered to replace damaged parts.
6)
Reporting Management
Do you have a web portal that WMC can access to run reports?
Describe your recall and alert management process
Describe how physicist corrective actions are documented.
Define timeline for expectation of service report after maintenance.
Provide details of any dashboards and real-time reporting of device
status.
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Strategic Business Alliance
Attachment D
Information Technology Provisions
Key Information System Platforms:
Please indicate whether you can provide the platforms
listed below. If you cannot provide, please indicate in
the Comments section what you can provide in lieu of
what is listed.
Proposer
Can
Provide
Comments:
(Y/N)
1 Decision Support / Data Warehouse
2 Patient / Physician Portals
3 Enterprise Image management Systems
4 Physiological Monitoring Integration
5 Health Information Exchanges
6 Quality Management and Reporting Systems
7 Enabling Technologies (hand helds, custom apps,
etc.)
8 Clinical Niche Platforms such as critical care
information systems, anatomic pathology imaging,
operating room information systems including
anesthesia, etc.
Discount Structure
In the space provided below, please discuss your discount structure for acquiring and implementing new application and services. Include
software, hardware, interfaces, licensing and professional services. Please attach your portfolio of information system applications.
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Strategic Business Alliance
Attachment D
Information Technology Provisions
Value Adds
In the space provided below, please provide Value Added options that could affect WMCs overall decision to select you as the Primary Vendor.
Please focus on incentives for replacing WMC's current HIS to enable WMC to migrate to the latest generation of state-of-the-art technology that
WMC may normally not be able to implement, in near term, due to financial constraints.
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Strategic Business Alliance
Attachment E
Deliverables
Deliverables:
Please indicate whether you accept/provide the provisions listed below.
If you do not accept, please indicate in the Comments section what you
can provide in lieu of the listed provision.
Accept Comments
1)
Showcase Site
As part of a SBA arrangement WMC is willing to serve as a Showcase
Site for the selected proposer. As a showcase site WMC would permit
the successful proposer to demonstrate the use and function of
applicable technology to potential customers in a clinical setting.
2)
Continuing Education Units
WMC wishes to receive access to Continuing Education Credits.
Proposer should offer a CEU package that will cover training across the
breadth of their product areas, such as cardiology, radiology, pharmacy,
lab, IT, nursing, etc. If proposer can provide CEUs, please indicate total
amount of such credits or training services on Exhibit D.
3)
Governance Committee
The selected proposer must establish a Governance Committee
consisting of vendor and WMC representatives to manage the SBA,
assist with the implementation of the obligations of the parties as set
forth in the agreement between the SBA vendor and WMC, and to
make recommendations to WMC with respect to products and services
offered under the SBA. The committee will also review future
technologies, products and services that will be offered by the
successful proposer.
Quarterly Reviews
WMC will meet quarterly with senior executives or representatives
designated by the selected SBA vendor to review the performance of
the SBA, provide an opportunity discuss WMC’s goals, requests and
unresolved issues, to identify and present future business opportunities
including new technologies, and to review achievement of
pre‐determined SBA goals.
4)
5)
6)
Reports
Please provide sample maintenance reports, sample dashboard
reports, and customer satisfaction survey results for competitive
hospitals in the region.
Training
The successful proposer must provide training for all equipment
purchased through the SBA arrangement at no cost to WMC.
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