SUBCOURSE
QM3611
EDITION
A
MANAGING AND DISTRIBUTING
THE CLASSES OF SUPPLY
MANAGING AND DISTRIBUTING THE CLASSES OF SUPPLY
Subcourse Number QM 3611
EDITION A
United States Army Combined Arms Support Command
Fort Lee, Virginia 23801-1809
3 Credit Hours
Edition Date: March 1990
SUBCOURSE OVERVIEW
This subcourse is designed to teach the knowledge necessary for
officers, senior noncommissioned officers (NCOs) , and warrant
officers, to understand and perform tasks related to distributing and
accounting for the classes of supply.
There are no prerequisites for this subcourse.
This subcourse reflects the doctrine which was current at the time
the subcourse was prepared. In your own work situation, always refer
to the latest publications.
The words "he," "him," "his," and "men," when used in this
publication, represent both the masculine and feminine genders unless
otherwise stated.
TERMINAL LEARNING OBJECTIVE
TASK:
Identify the procedural steps required to account for
and distribute the classes of supply by reviewing:
forms, status reports and supply requirements for
divisional and nondivisional units.
CONDITIONS:
You are the accountable officer or property book NCO
and you are accountable for the receipt, storage, and
issuing of supplies.
STANDARDS:
Demonstrate competency of the task skills and knowledge
by correctly responding to the multiple-choice test
covering the accounting for and the distribution of
Classes I, II, III, IV, V, VII, VIII, and IX of supply.
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TABLE OF CONTENTS
Section
Page
Subcourse Overview
............................................
i
MANAGING AND DISTRIBUTING THE CLASSES
OF SUPPLY . ...........................................
1
Part A:
General Information .........................
2
Part B:
Class I Supplies.
.........................
3
Part C:
Class II, III, IV, and VII Supplies .........
8
Part D:
Class V Supplies . ..........................
35
Part E:
Class III Supplies . ........................
36
Part F:
Class VIII Supplies. ........................
40
Part G:
Class IX Supplies. ..........................
41
Practice Exercise .....................................
45
Answer Key and Feedback . .............................
46
Appendix: List of Common Acronyms ...............................
52
Lesson:
The passing score for this subcourse is 70%.
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LESSON
MANAGING AND DISTRIBUTING THE CLASSES OF SUPPLY
OVERVIEW
TASK DESCRIPTION:
Accountability and the distribution of the classes of supply issued in a
theater of operations (TO) are described in this subcourse. The goal of
combat service support (CSS) is to enable the maneuver commander to
conduct combat operations. As a result of this lesson, you will be able
to understand how supplies are issued and accounted for.
LEARNING OBJECTIVE:
TASKS:
Identify the procedural steps required to distribute and
account for the classes of supply by reviewing: forms, status
reports, and supply requirements for divisional and
nondivisional units.
CONDITIONS:
Given the proper forms, you will record with accuracy the
requesting unit, the items requested, and the amount
requested.
STANDARDS:
Demonstrate competency of the task skills and knowledge by
correctly responding to the multiple-choice test covering the
distribution of supplies.
REFERENCES:
The material contained in this lesson was derived from the
following publications:
Field Manual (FM) 42-7.
FM 63-20.
FM 100-10.
DA Pamphlet 710-2-1.
Army Regulation (AR) 710-2.
AR 735-5.
INTRODUCTION
The supply and service system exists for one reason--to meet the needs of
combat forces. Division units requisition Class I, II, III, IV, V, and
VII supplies from supply and distribution points that are set up in
division and brigade support areas.
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PART A - GENERAL INFORMATION
The Sustainment System
The Army's system for providing CSS is based on the requirements of the
force and affordability. Overhead and unnecessary redundancy are reduced
where possible. The CSS system is based on providing adequate support to
forces anywhere in the world. The support base for all theaters is the
Continental United States (CONUS). Great dependence is placed on the
transportation system, both surface and air. Deployed forces are
sustained over long lines of communication. Because of the possibility of
interruptions in materiel delivery, varying levels of stocks are routinely
built to overcome any such interruptions.
Our initial go-to-war supply system in an undeveloped theater is a push
system. Packages of required supplies are sent to the theater to
replenish expended supplies. As the supply system stabilizes, the overall
system becomes a pull system. At battalion and brigade level, supplies
continue to be pushed to the user. The pull system is the normal process
for a developed theater with pre-positioned war reserve stocks and is used
from the beginning of hostilities. The general flow of requisitions and
supplies is depicted in Figure 1. It should be noted that Class VII
supplies follow the same requisition and supply flow. However, weapon
systems such as tanks and helicopters so critical to battle success are
intensively managed and are normally command-controlled.
The Functions of Logistics
The supply function of logistics includes the procurement, distribution,
maintenance (while in storage), and salvage of supplies, including the
determination of kind and quantity of supplies. The supply system
provides for requisitioning, receiving, storing, transporting, and issuing
supplies in their movement from manufacturer to user. The optimum system
would perform these functions in as nearly a straight line as possible
with a minimum number of stops.
Depots in CONUS accept supplies from manufacturers, and some orient their
outgoing shipments and support to particular areas of the world. For
example, New, Cumberland Army Depot, Pennsylvania, supports Europe. In
some instances there are no depots. For example, petroleum essentially
moves from the supplier to the user. The national inventory control
points (NICPs) direct shipments from CONUS depots based on requisitions
from units needing supplies. The spot’s job is to receive, store,
maintain, and issue stocks as directed by the NICP.
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Figure 1.
General Requisition and Supply
Flow (Except Class V)
The amount of supplies stocked at any one location is based on the history
of user demands and upon a forecast of demands based on operational plans
or contingencies. In addition, amounts are stocked as a safety level to
protect against stock depletion caused by unexpected demands from users or
delays in delivery from suppliers. Special stocks are maintained in some
oversea areas as war reserves.
PART B - CLASS I SUPPLIES
Class I is subsistence. It includes gratuitous health and welfare items.
Personnel in the Class I section receive, store, break down, and issue
Class I supplies to units in the division support area, and to forward
support battalions.
Subsistence stocks are accounted for by the total amount of line items
issued. Rations issued are considered rations consumed when issued from a
direct support unit (DSU). Figure 1 traces the movement of rations in a
TO and the paperwork used to account for these rations. The Class I
manager recommends to the TA commander the date and way in which wartime
subsistence accounting procedures revert to the peacetime procedures
described in AR 30-1 and AR 30-18.
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Receiving Operations
Rations are delivered daily to a unit's supply point. The Division
Materiel Management Center (DMMC) notifies the supply point of the
scheduled delivery. DD Form 1348-1 (DOD Single Line Item Release/Receipt
Document) is sent with each shipment. The form describes the type,
number, and condition of the supplies. Personnel should check the
shipment against the form to be sure that the form is correct. DD Form
1384 (Transportation Control and Movement Document) is also used as a
shipping document. It contains a description of the items shipped. Corps
transportation personnel use this form to document delivery of rations to
a supply point.
NOTE: DD Form 1384 is signed after unit personnel check the DD Form 13481. However, personnel should check all shipped items to ensure that they
are in acceptable condition before they sign the form.
Property Accountability for Discrepancies in Shipment
a.
The consignor is responsible for material that is short. He
will report the shortages on SF 361 (Transportation Discrepancy Report) or
SF 364 (Report of Discrepancy (ROD)) and coordinate with the supporting
FAO to start any necessary billing adjustments. Only the amount actually
received is posted to the consignee's stock record or sales account.
b.
Accountability for items over (including those shipped in error)
and damaged items is established by the consignee.
c.
The consignee also assumes property responsibility for any over
or damaged materiel (in the condition described). He retains the materiel
until final disposition. The consignee reports the over or damaged
materiel on SF 361 or SF 364 under AR 55-38 and AR 735-11-2. Disposition
of the materiel is under instructions provided by the consignor.
d.
Shortages of classified communications security (COMSEC) and
controlled cryptographic items (CCI) require the submission of an
insecurity report according to TB 380-41-3 and TB 380-40-22, respectively.
Supply Point Issues
Units in the division support area will submit DA
Request for Theaters of Operations), DA Form 2970
Field Ration Request), or any other approved form
This form serves as a work sheet for consolidated
4
Form 2058-R (Ration
(Subsistence Report and
to the Class I point.
requests and a
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record of your unit's requests. Platoon personnel then forward a
consolidated request to the DMMC. Personnel are also required to take the
following actions:
a.
Check In -Unit representatives must check in at the control
point. Soldiers at the point must make sure the unit is an authorized
customer and that the representative is authorized to draw rations for
that unit.
b.
Monitor Issues -Assigned personnel accompany the unit
representative to ensure that the correct items are issued.
c.
Check Quit -The checker and the unit representative recheck all
items in the truck against the issue slip. If the count is correct, the
checker and the unit representative sign the issue slip. Then they turn
the slip in to the office.
d.
Keep Count -Keep an accurate count of all items issued. Figure
2 charts the flow of Class I supplies. Planning is the key to the
efficient handling of supplies. Planning includes knowing how much stock
is on hand, estimating how long it will take to issue items, and setting
up the Class I distribution point to best accommodate issue to supported
units. Figure 3 lists the steps in the request and delivery of Class I
supplies.
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Figure 2.
Flow of Class I Supplies.
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Figure 3.
Request and Delivery of Class I Supplies.
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Ration Requests
Supply point personnel use information collected from individual unit
requests to prepare a consolidated ration request form, which Is sent
through supply channels. The accuracy of the consolidated ration request
form is determined by the accurate number of-a.
The type of meal specified.
b.
Meals stated as evidenced by the total from unit requests in the
suspense file.
PART C - CLASS II, I II, IV, AND VII SUPPLIES
Receiving Operations
The distribution point receives supplies from GS units. The DMMC informs
the supply point of the type and quantity of supplies due in and the
shipment arrival time. Start planning for the receipt of materials as
soon as you receive notice of the shipment. Personnel should be on hand
for the receiving operation. If the requested supplies are to fill a
request from a using unit, platoon headquarters may ask the unit to have
soldiers available at the distribution point to assist in the receiving
operation.
NOTE: Supplies should be inspected when they are received to ensure that
they are in usable condition. Figure 4 shows a layout for a Class II,
III, IV, and VII distribution point.
Selective Stockage
Class II and IV items are authorized for selective stockage only if a
certain number of requests are received within a given period of time.
The DMMC picks the type and the amount of frequently demanded items to be
selectively stocked at an SSA. Limited Class VII stockage is based on
operating plans, equipment density, and estimates of equipment losses by
the DMMC.
Command Control
Items on regulated-items and command-controlled items lists can be issued
only with command approval. Examples of items that might be on these
lists are lumber and cement (Class IV) and tanks (Class VII).
a.
Regulated-Items Lists. The Department of the Army makes lists
of regulated items. These items are costly, highly technical, or
sometimes scarce or critical throughout the theater. The theater Army
commander determines when regulated items can be released. He cannot
remove items from the list. Removing items from the list is a DA
function.
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b.
Basic Loads of Class II, (durable and expendable), III, IV, and
VIII (except medical repair parts) supplies.
(1) MACOMs designate the units which must keep basic loads of
Class II, (durable and expendable), III, IV, and VIII (except medical
repair parts) supplies. Health care activities manage medical equipment
repair parts according to AR 40-61, Chapter 6. MACOMs also prescribe the
method of establishing the loads and stockage levels.
(2) The loads are managed by the element of the unit that keeps
the expendable or durable document register.
request.
(3) Items authorized for stockage must be on hand or on
DA Pam 710-2-1 gives request procedures.
(4) Records required for the loads are the DA Form 2063-R
(Prescribed Load List)(Figure 5) and the DA Form 3318 (Record of DemandsTitle Insert). DA Form 2063-R can be reproduced locally on 8 1/2 by 11inch paper. Use the blank copy of DA Form 2063-R in the back of the Unit
UPDATE. Keep one set of records for the Class II and IV load. Keep
another set of records for the Class VIII load. Do not consolidate the
records.
(5) Use hand receipts if durable items in the load are issued.
DA Pam 710-2-1 gives hand receipt procedures.
(6)
The loads must be inventoried when DA Forms 3318 are
reviewed.
(7)
for the load.
The commander keeping the load is the approving authority
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NOTES: The salvage collection area may be located near the maintenance
company and not in this distribution point. The maintenance company will
usually be located within walking distance of this distribution point.
Greases and other packaged Class III products which are used in small
quantities are handled the same way as Classes II, IV, and VII.
Therefore, these products are placed here sometimes.
Figure 4.
Layout for a Class : I, III, IV, and VII
Distribution Point.
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Figure 5.
Entries on DA Form 2053-R (Prescribed Load List),
Used as a basic load list.
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Supply Issues
Issue operations begin when a materiel release order (MRO) is received
from the DMMC. (The DMMC manages the supplies that are handled at the
supply point.) The MRO lists the type and quantity of supplies.
Class III (Packaged)
Class III supplies are provided by the main support battalion (MSE) S&S
company in the division support area and by forward support battalion
(FSB) supply companies in BSAs. Accountable officers for these supplies
are in the DMMC.
Requisitions
Division units submit requests for Class II, III (packaged) and IV items
through the appropriate support units to the DMMC (Figure 6). The DMMC
either issues from division assets or forwards the requirements to the
COSCOM MMC. Requisitions for all Class IV supplies generated in the
brigade area are consolidated by the FSB supply companies and forwarded to
the DMMC .
Figure 6.
Flow of Class II, III (packaged)
and IV Supply.
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Distribution
Supporting COSCOM activities deliver Class II, III (packaged) and IV
supplies directly to a division's distribution point in the DSA or, where
appropriate, directly to the forward distribution point in the BSA or to
the requesting unit. The corps activity may ask the MLA to make
distribution directly to the requesting unit when most of the capacity of
the transportation is for a specific unit (throughput).
Large items are delivered to specific destinations within the division as
requested by the DISCOM. Unit distribution of fast-moving items is
normally made directly to requesting units or to the forward distribution
point of the appropriate division supply element operating in the BSA.
Items are then issued to the requesting units.
NOTE: Construction and fortification materials are delivered by DISCOM or
COSCOM transportation assets. They are carried as far possible without
transshipment. Oversize loads (for example: bridge timbers) may be
carried directly to the construction site.
Class III (Bulk) Supplies
Within the division there are four battalions and a brigade that receive,
temporarily store, issue, and distribute Class III bulk fuel supplies
(Figure 7). There are the CAB, MSB, and the three FSBs (located in the
BSAs) . The petroleum storage and issue section, S&S company, and MSR
operate the Class III distribution points in the DSA. The petroleum
section of the FSB supply company operates the Class III distribution
points in the BSA.
Requisition's
The supply of bulk fuel is based on forecasts of the requirements
developed at the using unit (company and battalion) level. The requests
are received and consolidated at the brigade level and forwarded to the
DMMC. The DMMC forwards a consolidated report to the COSCOM MMC. In
order to ensure adequate turnaround time and availability of fuel,
forecasts should cover the 72-hour period beyond the next day. For
example: the forecast sent to the DMMC on the seventh day should be the
projected requirements for the ninth, tenth, and eleventh days.
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Figure 7.
Class III (Bulk) System Concept.
Distribution
The division is routinely resupplied with bulk fuel by the COSCOM by
5,000-gallon tank trucks or rail cars, pipelines, and hoses, if available.
Bulk fuel is normally delivered to the division main fuel distribution
point located in the DSA. The point is operated by the S&S company of the
MSB. Fuel is stored in collapsible tanks or transferred to MSB 5,000gallon fuel-servicing tank trucks. The MSB tank trucks distribute to the
forward fuel distribution points operated by the FSBs in the BSAs.
Tactical units pick up fuel in the BSA with organic tank trucks and
deliver directly to combat vehicles. Unit tank trucks (depending upon the
terrain and tactical situation) refuel weapon systems in their combat
positions, or the systems may be moved to defilade. Whenever possible,
COSCOM will deliver bulk fuel as far forward as a forward fuel
distribution section in a BSA.
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Requests
As a rule, the using unit picks up supplies at the supply point.
When a unit representative comes to the supply point for supplies, the
supply clerk should check the DA Form 1687 (Notice of Delegation of
Authority --Receipt for Supplies) on file. As the accountable officer you
must make sure that your personnel are authorized to pick up supplies.
You initial the issue document, and the unit representative signs it. A
copy of the issue document is filed in the unit, and other copies are
distributed according to local SOP. A copy of the issue document is also
forwarded to the DMMC. Figure 8 shows the request for and delivery of
Class II, III (packaged), IV, and VII supplies.
Uniform Materiel Movement and Issue Priority System (UMMIPS)
The UMMIPS provides the means for expressing the importance of a supply
request. A 2-digit numeric code, ranging from 01 through 15, is assigned
to the supply request. This numeric code Is referred to as a priority
designator (PD). The PD is based on two factors. They are the unit's
Force/Activity Designator (FAD) and the Urgency of Need Designator (UND)
of the supply request.
a.
The Force/Activity Designator. FADs are expressed by Roman
numerals I, II, III, IV, and V. The permanent orders activating the unit
usually include the assigned FAD. A unit has only one FAD.
b.
The Urgency of Need Designator. The UND is determined by the
using commander. The UND is used to express how urgently the unit needs
the requested supplies. UNDs are identified by the letters A, B, and C.
Select UNDs using the following guidelines:
(1) UND A is used to request materiel meeting one or more of
the following criteria:
(a) Immediate end-use and without which the force or
activity is unable to perform assigned operational missions, or such
condition will occur within 15 days in the CONUS and 20 days overseas.
(b) Required for immediate installation on or repair of
mission-essential materiel. Without this materiel, the unit or activity
is unable to perform assigned missions.
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Figure 8.
Request and Delivery of Class II, III (Packaged),
IV, and VII Supplies.
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(c) Required for immediate use for installation on or
repair of direct support equipment (that is, ground support, fire
fighting) needed for the operation of mission-essential materiel.
(d) Required for immediate use in replacement or repair of
mission-essential training materiel. Without this materiel, the unit or
activity is unable to perform its assigned training mission.
(e) Required for immediate use in replacement or repair of
essential physical facilities of an industrial or production activity.
Without these supplies, the activity is unable to perform its assigned
missions.
(f) Required for immediate use to end an existing work
stoppage at industrial or production activities that manufacture, modify,
or maintain mission-essential materiel.
(g) Required for immediate use to end an existing work
stoppage on a direct support (DS) or general support (GS) production line
performing maintenance and repair of unserviceable, intensive management,
or critical items.
(2) UND B is used to request materiel meeting one or more of
the following criteria:
(a) Immediate end-use and without which the capability of
the force or activity to perform assigned operational missions is
impaired.
(b) Required for immediate installation on or repair of
mission-essential materiel and without which the ability of the unit or
activity to perform assigned operational missions is impaired.
(c) Required for immediate use for installation on or
repair of auxiliary equipment.
(d) Required for immediate use in replacement or repair of
mission-essential or auxiliary training equipment. Without this materiel,
the ability of the unit or activity to perform assigned mission would be
impaired.
(e) Required for immediate use in replacement or repair of
essential physical facilities of an industrial or production activity.
Without this materiel, the ability of the activity to perform assigned
missions is impaired.
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(f) Required to prevent an expected work stoppage at
industrial or production activities that manufacture, modify, or maintain
mission-essential materiel.
(g) Required to prevent an expected work stoppage on a DS
or GS production line performing maintenance and repair of unserviceable,
intensive management, or critical items.
(h) Required for replenishment of the quantity issued that
brings a line to zero balance on the prescribed load list (PLL) or combat
PLL.
(3) UND C is used to request materiel meeting one or more of
the following criteria:
(a) Required for on-schedule repair, maintenance,
manufacture, or replacement of all equipment.
(b) Required for initial issue and replenishment of stock
to meet authorized stockage quantities on the PLL or combat PLL (including
MPL quantities).
quantities.
(c)
Required for initial stockage of operational load
(d)
Required for purposes not covered by any other UND.
c.
Priority Designator. The PD for a supply request is determined
by relating the FAD to the UND of the needed item. Select the PD for a
supply request as follows:
(1)
Determine the UND of the needed item.
(2) Use Table 2-1 in DA Pamphlet 710-2-1 to select the PD on
the line that relates the unit FAD and UND.
d.
Special Use of Priority Designators. Under the special
conditions in this paragraph, stated PDs may be used by all requesters,
regardless of FAD. Do not use these PDs for resupply of stocks to meet
authorized stockage objectives.
(1) Use PD 03 for medical or disaster supplies or equipment
required for the following:
(a) To prolong life, relieve suffering, or expedite
recovery in case of injury, illness, or disease.
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(b) To avoid or reduce the impact of epidemics or similar
potential mass illness or diseases.
(2) Use PD 03 for emergency supplies or equipment needed
immediately for controlling civil disturbances, disorder, or rioting.
(3) Use PD 06 for emergency supply of individual and
organizational clothing.
e.
Control of Priority Designator Use. Commanders are responsible
for assigning PDs accurately. Unit commanders personally review or
delegate, in writing, on a memorandum form orders or a DA Form 1687,
specific personnel who also have the authority to review all requirements
based on UND A to certify an inability to perform mission and all
requirements based on UND B to certify that the urgency has been
accurately determined.
(1) Make the reviews described above before sending requests to
the supply source. The following checks should be made before
certification:
PD assigned.
(a)
Make sure the item requested is authorized.
(b)
Make sure the quantity requested is the amount needed.
(c)
Verify that the need for the item corresponds to the
(2) Persons certifying UND A and B requests will initial in
Column h of LA Form 2064 (Document Register for Supply Actions) for each
request submitted, prior to sending the request to the SSA.
(3) Supply requests that are required by a maintenance request
submitted by a supported unit do. not have to be recertifled. Instead,
enter the maintenance job order number in Column f of DA Form 2064.
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Table 1.
Request and Turn-In Forms.
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Figure 9.
DA Form 581 (Request for Issue and Turn-In of Ammunition).
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Figure 10.
DA Form 2062 Prepared as a Hand or
Subhand – Receipt.
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(4) In the ARNG, the chiefs of TDA activities and state
maintenance officers are responsible for the accurate assignment of PDs.
They will review or delegate in writing the authority to review PDs.
Issues
Property is issued to the user or to the user's supervisor, who will then
hand receipt the item to the user. Responsibility is recorded on a DA
Form 2062 (Hand Receipt/Annex Number) , using the following steps:
a.
Complete a DA Form 2062 (record the issue of property
(supplies)(Figure 10)).
b.
Post changes to hand and subhand receipts as changes occur, or
use change documents.
c.
Use DA Form 3161 (Request for Issue or Turn-In), DD Form 1150
(Request for Issue or Turn-In), and DD Form 1348-1 (DoD Single Line Item
Release/Receipt Document) for issue and turn-in transactions (change
documents) between the PBO and the hand receipt holder.
d.
Post change documents to hand or subhand-receipts at least every
six months.
Classifications
All Army property, except real property, will be classified for property
accountability. The classifications are expendable, durable, or
nonexpendable.
a.
Nonexpendable. This will require formal property book
accounting at the user level.
b.
Expendable or Durable.
issue to the user level.
These require no formal accounting after
c.
Durable. This will be controlled at the user level using hand
receipt procedures.
The accountable officer will establish accountability for any property not
accounted for as soon as the loss is discovered.
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Figure 11.
DD Form 1348-6 (Non-NSN Requisition
(Manual Long-Form)).
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Property Book Items
Items that require property book accountability are listed in DA Pamphlet
710-2-1, paragraph 4-1. The forms used to record the issuing of property
book items are DA Form 2062, DA Form 3161, DA Form 3749 (Equipment
Receipt) , DD Form 1150, or DD Form 1348-6. They are signed for by the
hand receipt holder (Figure 11).
Weapons
A DA Form 3749 (Figure 12) is turned in to the armorer each time a soldier
draws his weapon. The armorer must maintain a control log of weapons
issued or in storage and a master authorization list.
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NOTE: All entries, except signatures, will be either printed in ink or
typewritten. The signatures will be handwritten in ink.
Figure 12.
Completed DA Form 3749 (Equipment Receipt).
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Receiving Supplies and Handling and Processing Receipts
The company commander signs for supplies in the unit, but he has the
authority to delegate that authority to someone else in the unit. The
following steps are followed when receiving supplies, handling receipt
documents, and processing receipts:
a.
On appointment, accountable or responsible officers will send a
copy of assumption of command orders or appointing memorandum form (MF) to
each supply support activity (SSA) from which supplies are drawn. This
authorizes the accountable or responsible officer to request and receipt
for supplies.
b.
DA Form 1687 (Notice of Delegation of Authority -Receipt for
Supplies)(Figure 13) is used when an accountable or responsible person
wants to designate authorized representatives to request and sign for
supplies. Some examples are given below.
(1) The PBO may designate persons to request or receipt for
items from the SSA. Normally two sets of cards are prepared and sent to
the SSA. One set is sent to the Editing Branch and the other is sent to
the Issue/Receiving Branch. If possible, designate the individual to
issue and a different one to receive to reduce the chance of fraud, waste,
and abuse.
(2) The responsible officer may designate personnel to request
and receipt for items from the self-service supply center (SSSC), facility
engineers, or similar activities.
(3) The responsible officer may designate personnel to sign for
expendable and durable items from the SSA.
NOTE: The responsible officer or PBO may also delegate the responsibility
to sign for nonexpendable items from the SSA. This decision should be
based on local conditions, such as the geographical distance to and from
the SSA. It should be made only when no other viable alternative exists.
(4) Hand or subhand-receipt holders may designate personnel to
sign a "change document" in their absence. The use of "change documents"
is explained in DA Pamphlet 710-2-1, paragraph 5-3.
(5) DA Form 1687 may be used to delegate authority to a
designated representative to sign or initial forms and records described
in this pamphlet. An example is the requirement to review and initial the
document register outlined in DA Pamphlet 710-2-1, paragraph 2-3.
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Figure 13.
completed DA Form 1687 (Notice of Delegation of Authority).
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c.
Prepare DA Form 1687 in enough copies to meet local needs.
d.
The preparing unit or activity will keep a copy of completed DA
Forms 1687. Send the other copies to the proper SSA, PBO, commander, or
other activity, as appropriate.
e.
Only the responsible officer or those authorized by DA Form 1687
will sign for supplies. They must have a US Government identification
card with the signature and a picture of the person to whom it was issued.
f.
You must keep DA Forms 1687 current.
procedures:
Use the following
(1) Prepare a DA Form 1687 to add personnel as authorized
representatives. Enter the statement "Added, previous editions remain in
effect" in the remarks block.
(2) To delete personnel, prepare a DA Form 1687 as shown in
Figure 13 listing the names of the persons of those you wish to delete.
They do not sign or initial the card. Enter an "X" in the 'withdraws
from" block. Circle this block using colored pencil or ink. Enter the
words "Deleted." Other personnel whose names are listed in the remarks
block remain in effect.
(3) DA Forms 1687 expire on the date entered in the "expiration
date" block. When the forms expire, prepare new forms.
Receipt Documents
Supplies issued from an SSA
(Figure 14 shows an example
acknowledges receipt of the
rank and the Julian date in
are normally received with DD Form 1348-1.
of a completed DD Form 1348-1.) The customer
supplies by signing his name, and entering his
Block 7.
a.
Items in stock at the SSA are received on DA Form 2765-1.
(Figure 15 shows an example of a completed DA Form 2765-1 as a receipt
document.) The customer acknowledges receipt of the supplies by entering
the quantity received in Block S, and the Julian date, his signature and
rank in Block V.
b.
When items are requested on DA Form 3161, the issue is made on
that form. (Figure 16 shows an example of a completed DA Form 3161 as a
receipt document.) The customer acknowledges receipt of the supplies by
completing the "Supply Action" column and entering the date, his
signature, and rank in Block 15.
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Figure 14.
DD Form 1348-1 (DOD Single Line Item Release/Receipt
Document).
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Figure 15.
DA Form 2765-1 (Request for Issue or Turn-In).
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Figure 16.
DA Form 3151 (Request for Issue or Turn-In).
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c.
When supplies are received directly from a contractor or vendor,
they are accompanied by a commercial invoice, DD Form 250 (Materiel
Inspection and Receiving Report), or DD Form 1155 (Order for Supplies or
Services/Request for Quotations). The customer acknowledges receipt of
supplies by signing and dating Block 22 on DD Form 250 (Figure 17), or
Block 26 on DD Form 1155. Send a copy of the receipt document to the SSA
within three working days of receipt of supplies.
d.
When supplies are received directly from a contractor or vendor
and are not accompanied by any documentation, prepare DD Form 250 in four
copies. Complete Blocks 7, 11, 13, 15, 16 (include document number for
each request that pertains to items received), 17, 18, and 22. Complete
other blocks only if correct information is readily available, for
example, data listed on the shipping container. Do not sign Block 21B
unless technically qualified to certify that items meet contract
specifications. Keep one copy of the DD Form 250 and process the receipt
as listed in paragraphs a through f below. After processing, send the
remaining copies to the supporting SSA.
Processing Receipts
On receipt of supplies, process them according to the steps below:
a.
Conduct a receipt of property inventory.
register to show the receipt.
Post the document
b.
Post the receipt document to the property book, if appropriate.
(Three working days from the date of receipt are allowed.)
c.
Place the receipt document for items recorded on nonexpendable
document register in the supporting document. Destroy the receipt
document for items recorded on the expendable/durable document register.
For all items shipped directly from depot, Army National Guard (ARNG) and
United States Army Reserve (USAR) units will forward a copy of all
documents to the supporting SSA within 24 hours of the receipt copies of
Government Bills of Lading (GBL), and will send TK4 intransit data cards
to the United States Property and Fiscal Officer (USPFO).
d.
If the receipt is for the total quantity requested, remove and
destroy all status cards from the due-in status file that apply to
request.
e.
Use the procedures in AR 55-38, AR 710-2, AR 735-5, and AR 73511-2 to report and document discrepancies.
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Figure 17.
Sample DD Form 250 (Material Inspection and
Receiving Report)
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f.
Upon receipt of some property book items, you must submit DA
Form 2408-9 (Equipment Control Record).
PART D - CLASS V SUPPLIES
Class V supply is based on a continuous refill system. Stocks issued to
the user are replaced by stocks moved up from the rear area. The division
ammunition officer (DAO) monitors divisional expenditures and forwards
summary data to the corps support command (COSCOM) material management
center (MMC) for replenishing the issue and for maintaining authorized
levels. The COSCOM MMC reviews the summary data and provides shipping
instructions to the corps storage area or ammunition supply point. Corps
transportation is used to ship ammunition to the ammunition transfer point
(ATP). The ATP in the BSA provides for transloading selected high-usage
ammunition from corps transportation assets to supported unit supply
vehicles. Tactical units pick up all other ammunition at a corps ASP.
The ASP is usually located near the division rear boundary.
The FSB supply company Class V (ATP) distribution point receives and
transfers ammunition from corps transportation to supported unit vehicles.
It can transload 300 short tons per day of selected high-usage ammunition
(such as artillery, tank main guns, and attack helicopter munitions). The
brigade ammunition NCO at the ATP authenticates ammunition requests from
supported units, maintains records of requested ammunition, and controls
the issue of regulated ammunition items.
Requests
Using units request their ammunition on DA Form 581 (Request for Issue and
Turn-in of Ammunition). Requests for selected high-usage ammunition are
presented to the brigade ammunition NCO at the ATP for authentication.
Requests for other ammunition to be drawn from the ASP are presented to
the DAO for authentication. The DAO or his representative validates all
information requests before requests are filled at an ATP or an ASP.
Operational Load of Class V Supplies
All units are authorized an operational load of Class V supplies. In the
ARNG, the State Adjutant General designates units authorized to maintain
operational loads of Class V supplies.
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a.
Ammunition authorized by CTA 50-909 that is not expected to be
expended (such as supplies for security guards, emergency signals and site
security) will be maintained on the property book. it will be controlled
through hand receipt procedures. (CG, USACIDC, will specify procedures
for inventory of weapons and ammunition at the US Army Criminal
Investigation Laboratories.)
b.
Ammunition authorized by CTA 50-909 that is expected to be
expended, (such as supplies for qualification for civilian guards, rock
quarry operations, and dud disposal ammunition) is not maintained on the
property book. It is controlled through the use of hand receipts.
c.
Because Class V items are sensitive, keep stockage to a minimum.
Stockage levels are based on allowances in DA training ammunition on
letters.
d.
Accounting records are not required, but responsibility must be
assigned when Items are issued to individuals.
e.
When there is a shortage between the quantity of unexpended
ammunition turned in and the quantity issued less expended, the using
unit's commander takes action under AR 190-11, Chapter 7, to account for
the shortages. He signs a statement on the turn-in document verifying the
action to account for shortages.
PART E - CLASS III SUPPLIES
Receiving operations
The DMMC informs the unit of the type and quantities of fuel a unit will
be receiving. The DMMC also tells you the date and the time the fuel will
arrive at your supply point. Advance notice gives you time to plan your
receipt and storage operations. Table 2 has planning tips on receiving
bulk shipments.
Table 2.
Planning Tips on Receiving Bulk Shipments.
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Issues
Bulk Class III supplies are issued to supported units on a demand basis.
All units in a division are required to submit their daily forecasts to
the Class III section of the DMMC. Your unit's supply of bulk fuel is
based on these forecasts. Use these forecasts to prepare an issue
schedule and to tell customers how much and what type of product you have
on hand.
Accounting for Bulk Petroleum
SSA supply points establish and maintain stock record accounting for all
bulk petroleum products. They maintain accountability from the time of
receipt until an issue is made. This includes the times that the activity
is engaged in field operations or training exercises.
a.
SSA supply points establish a DA Form 1296 (Stock Accounting
Record) for each type or grade of bulk petroleum (see Figure 18) . Use DA
Form 272 (Register of Vouchers to Stock Record Account) to post and
control accountable documents.
(1) Receipts. Assign a voucher number to all petroleum
receipts, except defuels, and post them to the applicable accountable
record as of the date received. Post defuels on DA Form 3643 (Daily
Issues of Petroleum Products) in the receipt column and abstract daily to
the DA Form 3644. Defuels are identifiable by vehicle, equipment, or USA
tail number.
(2) Issues. For bulk issues, use DA Form 2765 (Request for
Issue or Turn In) or DD Form 1348 (DOD Single Line Item Requisition System
Document (Manual)). Post the issues to the appropriate accountable record
as of the day of the issue. Record retail issues in ink on DA Form 3643.
Initial and line through errors and enter corrections on the next
available line. Abstract the combined total by product daily from all DA
Forms 3643 to DA Form 3644. At the end of each month, total DA Form 3644.
Assign a voucher number and post to the appropriate accountable record.
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Figure 18.
DA Form 1296 (Stock Accounting Record).
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b.
Use DA Form 4702-R (Monthly Bulk Petroleum Accounting
Summary)(MBPAS) to adjust the stock record account. (Make normal
inventory adjustments to ensure book balance is in line with inventory
records.) The MBPAS is the document used when posting inventory losses and
gains.
c.
Use DA Form 272 (Register of Vouchers to Stock Record Account)
for posting and controlling documents.
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PART F - CLASS VIII SUPPLIES
Medical material, including medical peculiar repair parts, make up Class
VIII supply. The medical supply battalion medical company normally
establishes the division medical supply point at a site that is accessible
to the ambulance providing support to the majority of forward medical
facilities. Requests are sent to the rear by vehicles (trucks,
ambulances, or aircraft), radio, or telephone (Figure 19).
Figure 19.
Flow of Class VIII Items.
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PART G - CLASS IX SUPPLIES
Class IX supplies consist of those repair parts (less medical peculiar
repair parts) and components (including kits, assemblies and
subassemblies) reparable and nonreparable, that are required for
maintenance support of all equipment. Figure 20 shows the flow of Class
IX items.
Stockage
The division authorized stockage list (ASL) for Class IX supplies is
determined on the basis of the days of supply. In terms of the days of
supply, the quantities of a specific item within the ASL may range from a
30 to 365-day level or more. The division Class IX ASL is computed by the
repair parts branch of the DMMC.
The DOS method will be used by all direct support MTOE SSAs to compute the
RO for all demand supported items maintained on their ASL.
NOTE: Requirements and stockage for Class IX in a division is based on the
aggregate demand recorded in the DMMC. Class IX in the forward stockage
points will be limited to DOS as follows; operating level, three DOS; SL,
two DOS; and OST level, five DOS.
Figure 20.
Flow of Class IX Items.
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Requisitions
Using units request Class IX supply support, less DX; quick supply store
(QSS); aircraft intensively managed items; and major assemblies, such as
engines and transmissions; by submitting DA Form 2765 (Request for Issue
or Turn-In) to their maintenance support activity. They obtain lowdollar-value, high-demand parts (light bulbs, wiperblades, common bolts,
and nuts) from the repair parts QSS without formal requests.
Exchange of selected reparable items (to include components and major
assemblies) is accomplished by exchanging the unserviceable item for a
serviceable item.
A DA Form 2402 (Exchange Tag) is attached to the unserviceable item.
The unit must submit a single line item request on DA Form 2765-1 (Request
for Issue or Turn-In) in two documents (request for issue and a separate
request for turn-in.)
In some cases, units are required to use controlled exchange and
substitution to obtain Class IX supplies.
Receipts
On receipt of materiel, conduct a receipt of property inventory as
outlined below. Post the document register to show the receipt.
a.
Make sure the items are for your unit. Do this by checking the
document number and the unit name on the receipt document. Do not sign
for property unless it is for your unit.
b.
Check the item to make sure it matches the description on the
receipt document. Report problems to the SSA issue clerk for correction.
c.
Count all items. Make sure the quantity received agrees with
the quantity recorded on the receipt document. Report any differences to
the SSA issue clerk for correction.
(4) Checks items to make sure they are complete. Use the
proper TM or SC to identify components. Make a list of any component
shortages. Report shortages to the SSA issue clerk.
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e.
Check the serial numbers when you receive items with serial
numbers. Check the number on the item with the number recorded on the
receipt document. If there is no serial number listed on the receipt
document, but one is required (AIMI items, for example), enter the serial
number on the document. Report any problems to the SSA issue clerk for
correction.
f.
Make a visual check of the condition of the items. If they are
damaged, tell the SSA issue clerk. The issue clerk will take action
according to DA Pamphlet 710-2-2.
g.
Post the receipt document to DA Form 3318, Figure 21.
allowed three working days from the date of receipt.)
(You are
h.
Destroy the receipt document for items recorded on the
expendable and durable document register. For all items shipped directly
from a depot, ARNG units will forward a copy of all receipt documents to
the supporting SSA within 24 hours of the receipt. Copies of GBL and TK4
intransit data cards will be sent to the USPFO.
i.
If the receipt is for total quantity requested, remove from the
due-in status file all status cards that apply to the request, and destroy
them.
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Figure 21.
DA Form 3318 (Record of Demands - Title insert)
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LESSON
PRACTICE EXERCISE
The following items will test your knowledge of the material covered in
this lesson. There is only one correct answer for each item. When you
have completed the exercise, check your answers with the answer key that
follows. If you answered any item incorrectly, study again that part of
the lesson which contains the portion involved.
1.
What is the basis of the CSS system?
A.
B.
C.
D.
2.
Form
Form
Form
Form
581.
1296.
1687.
3644.
Planning.
Prior requests.
Inventory results.
Priority designators.
Which form is used as a ration request in a theater of operations?
A.
B.
C.
D.
5.
DA
DA
DA
DA
What is the key to the efficient handling of supplies?
A.
B.
C.
D.
4.
ensure that forward support is provided to divisional units.
deploy troops (within 24 hours) where needed.
provide adequate support to forces anywhere in the world.
monitor war reserve stocks.
What form is used at an SSA supply point to record the type or grade
of the bulk petroleum?
A.
B.
C.
D.
3.
To
To
To
To
DD
DD
DD
DA
Form
Form
Form
Form
1348-1.
3294-R.
2765-1.
2058-R.
How are bulk Class III supplies issued?
A.
B.
C.
D.
By initial request.
On demand.
When the safety level reaches -3.
On a quarterly basis.
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LESSON
PRACTICE EXERCISE
ANSWER KEY AND FEEDBACK
Item
Correct answer and Feedback
1.
C.
The CSS system is based on providing adequate support to
forces anywhere in the world. (Page 2, Part A, Para 1)
2.
B.
The SSA supply point establishes a DA Form 1296 for each
type or grade of bulk petroleum. (Page 37, Part E, Para a)
3.
A.
The key to the efficient handling of supplies is planning.
(Page 5, Part B, Para d)
4.
D.
DA Form 2058-R is used to request ration items in a theater
of operations.
(Page 4, Part B, Para 7)
5.
B
Bulk Class III supplies are issued on a demand basis.
(Page 37, Part E, Para 1)
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