Concordia International
1455 de Maisonneuve W., Annex X
Montreal, Qc H3G 1M8, Canada
Phone: 514-848-2424 ext. 4986
Fax: 514-848-2888
E-mail: studyaway@concordia.ca
http://international.concordia.ca
Incoming Student Exchange
Guidelines for Partner Institutions
The information below has been provided to assist partner institutions with helping students apply for the
Academic Exchange Program at Concordia University.
A- INCOMING STUDENT EXCHANGE APPLICATION
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Required Documents to Apply to Concordia:
Completed Concordia Incoming Student Exchange Application form, with an attached photo. If your
institution is not a bilateral partner of Concordia, the student must also submit a CREPUQ application
form (available at http://echanges-etudiants.crepuq.qc.ca/Accueil.php3?id_article=202A)
Letter of permission from the home institution confirming the student’s participation in the exchange
program.
Personal statement or letter of motivation. One page maximum.
Official transcript or record of grades to-date. Note: Photocopies will not be accepted.
Graduate Students: Diploma or Certificate AND official transcript of undergraduate studies.
Enrolment in a graduate program at the home university does not guarantee admission into a
graduate level program at Concordia University. A student’s admission into the graduate program of
their choice is dependent on the assessment of their file by the School of Graduate Studies.
Two reference letters from faculty members at home institution.
Proof of English proficiency (TOEFL, MELAB, IELTS) (if applicable – see section 3 in the
application form). Students are advised to take an English language proficiency test well in advance
so that their results can be sent directly to their home institution and submitted on time with the
application form. As English is the language of instruction at Concordia University, English Language
Proficiency is mandatory to ensure that the student will be able to successfully follow lectures and
complete assignments, presentations and exams. Applications received without proof of English
language proficiency will not be considered.
Curriculum Vitae / Résumé (2 pages maximum).
Photocopy of passport photo-identification page or Birth Certificate (no other identification
documents will be accepted).
Applicants to the Faculty of Fine Arts must provide a portfolio of work in one of the following
formats: audio tape (analog/digital, CD, DVD, Slides in a plastic sleeve, video tape or webpage
(html). Please note that albums, binders, books/booklets, drawings, paintings and photographs are
NOT acceptable. Students applying to Film Studies and Art History do not require portfolios.
All required documents should be originals or certified copies and must be in English or French. If
documents are not in English or French, please include a certified translation.
Please be advised that documents received by Concordia University become the property of the University.
Official documents and/or transcripts will not be returned to the applicant. Students should keep a copy of
all submitted documents.
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All complete applications (including all supporting documents) should be received by Concordia
International by April 1. Partner institutions are advised to consider postage delays in order to have
their students’ admission packages received on time.
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Application packages should be mailed to Concordia University by the home institution. Application
packages sent directly by students will not be considered.
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All applications will be assessed within a two month period following the April 1 deadline. Scanned
applications can be sent but the original application must also be sent before the April 1 deadline.
Completed Applications should be sent to:
Concordia International
Concordia University
1455 de Maisonneuve West, Annex X
Montreal, QC
H3G 1M8
B- ACADEMIC MATTERS
a.
Semester Deadlines
Concordia University has two main study semesters:
Fall semester:
Winter Semester:
Early September – late December
Early January – early May
Students may apply for exchange for the fall, winter or full year (Fall/Winter) depending on the availability
of spots. Please note that one spot is equivalent to one semester.
b.
Selection of Courses
1. Students are advised to be flexible in their course selection and course schedule. Course
descriptions can be found in the Undergraduate or Graduate course calendar on the Concordia
website. Course syllabi are generally not available before the student arrives to the campus.
2. Students will NOT be permitted to enroll in courses from those disciplines that are restricted
(http://echanges-etudiants.crepuq.qc.ca/Accueil.php3?id_article=202A).
3. Students will be required to meet prerequisites for courses (if applicable) and must be prepared
to submit verification of completion of prerequisites when requested by the Concordia
International office.
4. Students should select six (6) courses (per semester) that they would like to follow at
Concordia, taking into consideration the Restricted Course Listings and the semester(s) they are
applying for. Please note that a particular class may be:
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full year (Sept. to May)… indicated as /3 courses (6 credits)
fall term only (Sept. to Dec)…. indicated as /2 courses (3 credits)
winter term only(Jan. to May) …indicated as /4 courses (3 credits)
Students must not choose a /3 course if they are coming for only one term.
5. When completing Section 4 of the Incoming Student Exchange Application, please include the
course code, course description, and the session as presented in the course calendar. Course
codes are comprised of four letters and three numbers (i.e. COMM 201). Course numbers are:
2XX
3XX
4XX
Introductory and first year courses
Second year courses (often require pre-requisites)
Advanced courses (require pre-requisites), may be restricted to Honours and
Graduate students
Course codes that commence with a 6 (i.e. HSIT 602) are generally graduate level and are restricted to
students with the appropriate academic background. 500 level courses are not available to
exchange students.
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Please advise students to:
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Select Courses for the appropriate semester or session
Select courses for the appropriate level of study (Due to the differences in academic degree
standards, some students enrolled in graduate programs at their home institutions may be advised
to choose courses at the undergraduate level at Concordia University.)
Ensure that they meet any course pre-requisites
Selected courses must be approved by the Concordia department in which they are taught. Students are
not guaranteed their selected courses at any time prior to registration. They must therefore be flexible in
their choices. Fine Arts students who wish to take studio or production courses (e.g. FMAN) must
be registered for the full year.
c.
Registration
Exchange students should register online for courses as soon as (but not before) they have been
officially accepted by Concordia International and have been issued their Concordia University Student
Identification number (included in the official Concordia International Acceptance Letter).
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Students accepted into the Faculty of Arts and Science or the Faculty of Fine Arts are
responsible for their own registration online.
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Students accepted into the Faculty of Engineering and Computer Science or the John
Molson School of Business must contact their faculty advisor in order to register.
International students must be registered full time during their exchange. In order to be considered fulltime, undergraduate students need to be enrolled for a:
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Maximum of 15 credits per semester (5 courses per term) OR
Minimum of 12 credits per semester (4 courses per term)
Graduate students need to be registered for a minimum of 8 credits to be considered full time.
Students taking courses in the Faculty of Fine Arts should note that some courses and/or some programs
require the payment of additional lab fee(s) not covered by the tuition waiver. Students taking any private
study courses in Music must pay tuition and fees for these. JMSB students cannot register themselves
online. They must consult with their JMSB
ACCOMMODATION
Students who wish to live in Student Residence at either the downtown campus (Grey Nuns Residence) or
Loyola Campus (Hingston Hall or Jesuits Residence) may only apply for residence once they have officially
been accepted as an exchange student at Concordia University. In order to apply for residence, students are
required to have the following, both of which are assigned once the student has been accepted:
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Concordia University Student Identification Number
Concordia University Netname and Password
For more information on Concordia Student Residence, including application process, criteria, rates and
selection
criteria,
please
go
to
the
Concordia
University
Residence
Life
website
at
http://residence.concordia.ca/residenceadmissions/.
Students should be made aware that student residence is extremely limited so they may have to live in offcampus housing. For more information on off-campus housing please visit the Off-Campus Housing website
at http://hojo.csu.qc.ca/.
For information on Student Visas and Health
http://supportservices.concordia.ca/iso/index.php.
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Insurance,
please
visit
the
following
website:
Fact Sheet and Contact Information
General Information
Address
Concordia University
1455 de Maisonneuve Blvd. West
Montreal, Quebec, Canada H3G 1M8
http://www.concordia.ca/about/whereweare/maps/
Website
www.concordia.ca
Faculties/ Study
Programs
Concordia has four faculties and a School of Graduate Studies as
well as numerous colleges, centres and institutes. We offer more
than 250 programs of study at the undergraduate and graduate
levels. More information can be found on the following website:
http://www.concordia.ca/academics/
Research Centres
Concordia is home to 28 research centres and units and 66
research chairs.
Language of
Instruction
English
International Office
Address
Concordia International
1455 de Maisonneuve Blvd. West, Annex X
Montreal, Quebec, Canada H3G 1M8
Phone
1-514-848-2424 ext. 4986
Fax
1-514-848-2888
e-mail
studyaway@concordia.ca
Website
http://international.concordia.ca
Contact
People
William Cheaib (Mr.)
Director
william.cheaib@concordia.ca
Andrew Lang (Mr.)
Manager, Student Mobility
andrew.lang@mcgill.ca
Christine Archer (Ms.)
International Liaison Officer
Americas, Asia and Oceania
christine.archer@concordia.ca
Dorota Potapowicz (Ms.)
International Liaison Officer
Africa, Europe (except
France) and the Middle East
dorota.potapowicz@concordia.ca
Pauliina Rouleau (Ms.)
International Liaison Officer
France
pauliina.rouleau@concordia.ca
Stefana Nita (Ms.)
Department Assistant
stefana.nita@concordia.ca
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Academic Exchange Programs
Departments/
Academic
Programs
http://www.concordia.ca/academics/departments/
Course Calendar
(Syllabus)
Undergraduate Programs
Graduate Programs
Class Schedule
http://regsis.concordia.ca/class_schedule/ww701.html
Term Dates
Fall Term
Early September until the end of December
Winter Term
Early January until the end of April
Academic
Calendar Dates
For a list of academic dates, university holidays and deadlines, please
consult the academic calendar page of the daily events calendar.
Application
Deadline
One deadline: April 1st
(for the following fall and winter terms)
Required
documents
Concordia International will only accept complete academic exchange
applications received from partner institutions. Applications received
directly from the students will not be considered.
You may find a copy of the application on our website:
http://international.concordia.ca/ .
Language
Proficiency
Students will be required to present an acceptable score in one of the
following tests:
1) Test of English as a Foreign Language (TOEFL) – required
score: 550 on paper based test, 213 on computer-based test,
or 75 on the Internet-based test. Please note that
Institutional TOEFL Tests are not accepted.
2) University of Michigan English Language Assessment Battery
(MELAB) – required score: 85
3) International English Language Testing System (IELTS) –
required score 6.5
Students whose first language is English or those who have studied
full-time for at least three years in an educational institution where
the sole language of instruction is English are exempted from
submitting a proof of language proficiency.
Restricted
Programs
Some programs/ courses are restricted or closed for exchange
students
Interdisciplinary
Programs
Incoming exchange students may attend courses in different
departments – conditional to the approval of the academic advisor of
each department.
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Faculty Collaboration
Research
Collaboration
International faculty members who are interested in conducting
collaborative research projects at Concordia are invited to directly
contact our researchers who are working in their field of interest.
Visiting Professors
International faculty members who are interested in offering
specialized lectures at Concordia and in exchanging with their
counterparts on academic topics of their interest are invited to
contact Concordia International to arrange the meeting or facilitate
the communication.
Faculty Exchange
One-to-one faculty exchange for a full semester or academic year
may be arranged. Concordia will consider each request on an
individual basis.
Support Services and Useful Information
English language
courses
Non-credit language courses are offered at Concordia’s Centre for
Continuing Education. Tuition and material fees apply to all regular
and exchange students registered in these courses.
Housing
Space in the University Residences is limited and not guaranteed. If
you would like to live in university housing, please contact
University residences after you have received your admissions
letter.
The Concordia Student Union (CSU) maintains an off-campus
housing bank.
In addition, the International Students Office (ISO) offers support
service and practical tips on off-campus housing as well as access to
classified ads and maps.
Approximate
Monthly Costs*
Accommodation: 400$ to 1000$
Food: 300$
Public transportation: 35$ to 70$
(*All estimates are in Canadian Dollars. Costs may vary)
Health Insurance
In general, International students attending Concordia University
must purchase the Concordia health insurance plan.
Some exceptions apply.
Personal health insurance plans are not accepted
Nearest Airport
Montréal-Trudeau (Dorval)
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Concordia International
2080 Mackay Street, Annex X
Phone: 514-848-2424 ext. 4986
Fax: 514-848-2888
E-mail: studyaway@concordia.ca
http://international.concordia.ca
Incoming Student Exchange Application Guidelines
2011 – 2012
1. ApplicationpackagesshouldbemailedtoConcordiaUniversitybyyourhomeinstitution.Applicationpackagessentdirectlyby
studentswillnotbeconsidered.
2. Thefollowingdocumentsshouldbesubmitted:
CompleteIncomingStudentExchangeapplicationform.IfyourinstitutionisnotabilateralpartnerofConcordia,youhaveto
submitaCREPUQapplicationform.http://echanges-etudiants.crepuq.qc.ca
Aletterofpermissionfromyourhomeinstitutionconfirmingyourparticipationintheexchangeprogram
Officialtranscriptorrecordofgradesto-date
DiplomaorCertificateandofficialtranscriptsofundergraduatestudies(forgraduatestudents)
Tworeferencelettersfromfacultymembersathomeinstitution
ProofofEnglishproficiency(Ifapplicable–seesection3intheapplicationform).StudentsareadvisedtotaketheEnglish
languageproficiencytestwellinadvancesothattheirresultscanbesentdirectlytotheirhomeinstitutionandsubmittedon
timewiththeapplicationform.
CurriculumVitae/Resumé(2pagesmaximum)
PersonalstatementoutliningreasonsforapplyingtoandinterestinstudyingatConcordiaUniversity
Photocopyofyourpassportphoto-identificationpageorBirthCertificate
AllrequireddocumentsshouldbeoriginalsorcertifiedcopiesinEnglishorinFrench.IfthedocumentsarenotinEnglishorin
French,pleaseincludeacertifiedtranslation.
PleasebeadvisedthatdocumentsreceivedbyConcordiaUniversitybecomethepropertyoftheUniversity.Officialdocuments
and/ortranscriptswillnotbereturnedtotheapplicant.Make sure you keep a copy of all submitted documents.
3. FacultyofFineArtsapplicantsmustprovideaPortfolioofWorkinoneofthefollowingformats:audiotape(analog/digital),CD,
DVD,slidesinaplasticsleeve,videotapeorwebpage(html).Pleasenotethatalbums,binders,books/booklets,drawings,paintings
andphotographsareNOTacceptable.StudentsapplyingtoFilmStudiesandArtHistorydonotrequireportfolios.
Tochooseyourcourses,visittheAcademicProgramCalendarwebsitehttp://registrar.concordia.ca/calendar/pdf/calendar_pdf.html
(Undergraduate)/http://graduatestudies.concordia.ca/prospective/graduatecalendar.shtml(Graduate)andchooseyour
programofstudies.Thereyouwillfindadetaileddescriptionofthecoursesandtheaccordednumberofcredits.NotethatNOTall
courseslistedareofferedduringtheacademicyear;pleaserefertothehttp://regsis.concordia.ca/class_schedule/ww701.htmlClass
Schedulewebsiteforup-to-datecourseavailability.Acceptance into the exchange program does not guarantee a space in the
listed courses.
5. Deadline:AllcompleteapplicationsshouldbereceivedbyConcordiaInternationalbyApril 1st, 2011.Partnerinstitutionsare
advisedtoconsiderpostagedelaytohavetheirstudents’admissionpackagesreceivedontime.
Design|UniversityCommunicationsServices|T11-4045
4. CourseSelection:pleaseselectsix(6)courses(persemester)thatyouwouldliketofollowatConcordia,takingintoconsideration
theRestrictedCoursesListings.http://international.concordia.ca(studentsfromabroad)
Concordia International
2080 Mackay Street, Annex X
Phone: 514-848-2424 ext. 4986
Fax: 514-848-2888
E-mail: studyaway@concordia.ca
http://international.concordia.ca
Incoming Student Exchange Application Form
AcademicYear20
–20
Faculty:Level:
Fall(SeptembertoDecember)
Winter(JanuarytoApril)
Fall&Winter(SeptembertoApril)
ArtsandScience Undergraduate
EngineeringandComputerScience Graduate
FineArts(pleaseprovideproofof
undergraduatedegree)
JohnMolsonSchoolofBusiness
Section 1: Personal Information
Lastname: FirstName: Photo
Male Female
DateofBirth:
DayMonthYear
PlaceofBirth:
Citizenship:
PermanentMailingAddress(whereyoucanbenotifiedatanytime)
(NumberandStreet)
(Province/State)
(City)(Postal/ZipCode)
Telephone:
E-mail:
Section 2: Home Institution
Institution:
Faculty/Department:
StudentExchangeRepresentative:
Name:
E-mail:
(Country)
Section 3: Academic Information
AcademicProgramathomeuniversity:
Languageofstudy:
CandidateswhosefirstlanguageisnotEnglishandwhohavenotstudiedinanEnglishlanguageinstitutionforatleastthreeyearswillbe
requiredtopresentanacceptablescoreononeofthefollowingtestsofEnglishlanguageproficiency.
TOEFL(TestofEnglishasaForeignLanguage)
computerbasedtestand75onInternetbasedtest)
(minimumrequiredscoreis550onpaperbasedtest,213on
MELAB(MichiganEnglishLanguageAssessmentBattery)
(requiredscoreis85minimum)
IELTS(InternationalEnglishLanguageTestingService)
(requiredscoreis6.5minimum)
Section 4: Proposed Course Selection at Concordia University
Code
Title
Session
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
Fall Winter
IdeclarethatIhavereadtheaboveapplication,haveagoodcomprehensionoftherequirementsindicated,andthattothebestofmy
knowledgetheinformationsuppliediscorrectandcomplete.
IunderstandthatIamapplyingtoConcordiaUniversitytostudyasanon-degree student.
IunderstandthatIhavetoberegisteredforaminimumof12creditsandamaximumof15creditspersemester.
IunderstandthatConcordiaUniversitycannot guaranteethatanyorallcoursesrequiredformyacademicprogramwillbeoffered
duringtheperiodofmyexchangeprogramandthatfacultiesanddepartmentsattheUniversityhavetherighttorefuseaccesstocourses
toexchangestudents.
IconsenttothedisclosurebyConcordiaUniversityofmypersonalandacademicinformationtomyhomeuniversity.
Student’sSignature
DateDayMonthYear