PRIVACY POLICY
Rationale
The University of Auckland Early Childhood Centres and Kohanga Reo recognizes the
importance of protocols around the collection, use and dissemination of personal
information gathered through their operational activities.
Objectives
To ensure that practices around the collection, use and dissemination of personal information
comply with the requirements of the Privacy Act 1993.
Procedure
In conjunction with
- the University of Auckland Privacy policy.
http://www.auckland.ac.nz/uoa/fms/secure/staff/policies/hr/docs/Employee%20
responsibilities/privacy_act_obligations.doc
- the Te Puna Kohungahunga enrolment and website forms

Information will be stored with proper safeguards against loss or wrongful
disclosure. Only people whose jobs directly relate to the information will
have access to it. Measures should be implemented to stop unauthorised
people getting into computer files (e.g. passwords) or manual filing systems
(e.g. marked confidential, or installing locks) containing personal
information.

Information on a child enrolled in or staff member working at Te Puna
Kōhungahunga will be shared only with others who need it to effectively
carry out their duties related to that child or staff member. It will be
confirmed that consent was granted before the sharing of this information.

If the staff member or whānau member/guardian does not consent to the
disclosure of any or all of the information, this will be clearly marked on that
staff members or child’s records to safeguard against accidental disclosure.

If consent has been obtained the information will be delivered in such a way
that unnecessary personal information belonging to that staff member or
child or others is not accidentally disclosed as well, e.g. blocking out
unnecessary information or their names.
Privacy policy
Te Puna Kōhungahunga
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
Staff members and children’s personal information can be given only to the
staff member, child, the child’s legal guardians and to the people granted
consent on the employment or enrolment form.

If one is at all uncertain, it is best to contact the staff member or a legal
guardian of the child to ask if the information requested can be given to the
person/agency asking for it, or if they would like to contact the
person/agency directly. If one is still concerned or unsure seek clarification
from the Privacy Commissioner.

Privacy is a concept that covers a vast area and means a variety of things to
different people. We must be careful that we do not make assumptions,
regarding the staff or children in our care, that they may offend, humiliate,
embarrass or even endanger the staff member, the child or their whānau.

Student teachers will follow the protocols set out in their practicum
handbooks and in consultation with their associate Teacher.
Approved Mahuru 2013
Review
Here-turi-kōka 2014
Privacy policy
Te Puna Kōhungahunga
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