123 LOOK@ME Learning Center
2964 County Rd F
Eau Claire, WI 54703-6896
June 2015
715-874-4779
123lookatmelearningcenter.com
ADMISSION POLICY
123 LOOK@ME Learning Center is licensed by the State of Wisconsin. The
Department of Children and Families is the monitoring entity. The facility is owned
and operated by Janet Govin as a Group Child Care Center. She will be an on site
Director and Teacher, and will also manage the day-to-day operations. 123 LOOK@ME
Learning Center is licensed to care for no more than 35 children at any one time. We
will serve children ages 6 weeks-11 years. There are no expectations that a child
must be toilet trained or walking. We are inspected regularly to ensure that we meet
licensing standards. Smoking is not permitted anywhere on the premises of the
center, indoors or outside.
We are open Monday through Friday, 5:30 a.m.-6:30 p.m., January through
December. No service will be provided on New Year's Day, Memorial Day, July 4th,
Labor Day, Thanksgiving, and Christmas Day. No fees will be charged for these
holidays. If a holiday falls on a Saturday, we will be closed the previous Friday. If a
holiday falls on a Sunday, we will be closed the Monday following. If the center
should lose the use of heat, water or electricity before the center opens families will
be notified by 5:00 a.m. by phone and e-mail, and will be asked to not bring their child
due to an emergency.
We will post the following items for review at the front entrance on the family
information board: license certificate, the results of our most recent licensing
monitoring visit, as well as notice of any enforcement action, stipulations, conditions,
exceptions to the license or exemptions. That, along with a copy of the licensing
regulations, the weekly menu, and family notices will be kept at the front desk office
area.
We accept full and part time enrollment. We charge by the day or ½ day and do
have an hourly rate of $8.00 per hour for under 4 hours per day.
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To protect each family's confidentiality, 123 LOOK@ME Learning Center will not
share information about a child or a child's family with anyone who is not authorized
to receive this information.
As a childcare center, all staff are mandated reporters and will be required to
report any suspected abuse or neglect to the county’s Child Protective Services (CPS)
office. We must notify the proper authorities if we suspect that any child is being
improperly treated.
Administrative Structure and Delegation of Authority
Administrator and Program Director
Lead Teachers
Assistant Teachers
On-site Cook
Practicing UW and Technical College Students
Volunteers
ENROLLMENT PROCEDURES
The following items must be completed and returned to the center by the first day of
attendance.
 Form DCF-62, "Child Care Enrollment"
 Form DCF-44, "Heath History and Emergency Care Plan with sunscreen brand name and
ingredient strength included, as well as insect repellent when necessary.
 Form DCF-F-CFS0061-E “Intake for Child Under 2 Years-Child Care Centers

Additional forms due on the 1st day only when applicable are:


Form DCF-104, “Alternate Arrival/Release Agreement"
Form DCF-56, "Child Care Center Transportation Permission"
The Director will inform families when updates are needed, giving 30 days advance
notice to submit updated forms.
Due, completed, within 30 days after child starts attending:

Form DPH-4192, "Day Care Immunization Record" or an electronic record of
Immunizations
Due, signed by medical professional, within 90 days after child begins attending:

Form DCF-60, "Child Health Report"
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Families interested in enrolling children at 123 Look@Me Learning Center llc must
meet with Ms. Govin in person to discuss their child's specific needs and to review
program policies.
All children will be enrolled for a trial period of 2 weeks. During the trial period,
either the program or family may terminate childcare without advanced notice. A
contract will be written and signed by all parties.
Items provided by family
Diapers
Baby Wipes
Lotions including sunscreen and insect repellent-must contain label with child’s name
Tooth Brush labeled
Favorite small Pillow and/or small Blanket, one small fitted sheet for 2” folding mats
Full change of seasonal clothing including underwear and socks
Items provided by center
Labeled Floor Mat for their use only
Blankets/Pillows/Sheets
Family members are welcome and encouraged to visit, observe, and request a
conference at any time during the hours of operation unless prohibited by a court
order. If so, a copy of the order must be on file at the center.
There will a pet fish on the premises. If any new pets will be added in the future,
a notice will be sent to each individual family and will also be posted to inform
everyone in advance, including whether or not children will have access to the pet(s).
Any allergies children may have will be taken into consideration.
123 LOOK@ME Learning Center is covered by liability insurance in the amounts
required by DCF. Child records will be placed in a file in the office area, and the
medical logs are located in the upper cabinets of each room.
It is our philosophy to work as a team with our families.
We will encourage children to be safe, respectful and responsible individuals.
123 LOOK@ME Learning Center does not discriminate and we will never refuse to enroll a
child on the basis of race, sex, color, creed, family’s political persuasion, national origin,
handicap, ancestry or sexual orientation. We will take any steps required to ensure that no
individual with a disability is excluded, denied services, segregated or otherwise treated
differently due to the absence of auxiliary aids and services identified in the Americans
with Disabilities Act.
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Family members and authorized adults are required to bring children into the
building. You will sign the children in at the beginning of the day (documenting arrival
time) and sign them out at the end of the day (documenting departure time). Staff
will also take daily attendance to know the names and number of children at the
center at all times. It is our policy to call families on the telephone if they are
scheduled to arrive but do not come within 30 minutes of that specified time, if we
have not been notified of the child’s impending absence. We are required to attempt
to contact the family to determine the child’s whereabouts, and will leave messages on
an answering machine, voicemail, or with an emergency contact person.
Parents who need transportation for their children can contract with
transportation vendors that serve the community. The transportation company driver
or designated adult is required to escort the children into the building upon arrival. If
a child, who is scheduled to arrive at the center via transportation other than the
family, does not arrive within 20 minutes of the specified time on the written
agreement, the director will call the family to inform them that the child has not
arrived. Families who wish to allow a school-age child to leave or arrive at the center
unescorted must provide written authorization for this activity by completing the
DCF 104 form entitled Alternate Arrival/Release Agreement.
School-age children who leave the center unescorted must be traveling to home,
school or another activity where adult supervision is present.
DISCHARGE OF ENROLLED CHILDREN
It is important that we communicate daily concerning the progress, needs and
interests of each child. If there are issues or concerns that need to be discussed,
families should arrange with us a convenient time to talk on the phone, in person, by email, etc. To foster communication on a regular basis, 123 LOOK@ME Learning Center
provides bi-annual conferences, seasonal newsletters, weekly information on the
bulletin boards, and we are always available for daily conversations.
A discharge may be initiated by the family, mutual decision, center administrator.
Families must give two-week’s written notice of intent to withdraw the child. Each
family is required to have remitted funds to cover that notice period and those funds
will be used to pay for the final two week’s of attendance.
A child may be discharged, by Ms. Govin, either with notice or immediately, as will
be determined for reasons such as, but not limited to the following statements.
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 Documented continued failure to pay fees on time is grounds for immediate
verbal termination without advance notice and your deposit money will be
used to pay amounts due.
 A lack of familial cooperation is essential and without that teamwork, or any
initial documented divulgence of pertinent information concerning the health
and welfare of the child is grounds for immediate verbal discharge.
 Violent or aggressive behavior on the part of the family or child is also
grounds for immediate verbal termination.
 The inability of the childcare program to meet the needs of the child may
become evident, after consulting with outside agencies. The staff will
consult with the family verbally, and make a joint decision, addressing any
concerns of how problems might be solved before ending the care
arrangement in writing. The family will be given a written referral to other
community resources.
 If there is repeated failure to pick up the child at the scheduled time, a 2
week written termination notice will be initiated by the center and the
deposit money will be used to pay any amounts due.
 Failure to complete and return required forms makes it mandatory that a
2 week written termination notice is given.
We will give 2 weeks written notice of our intent to discharge a child and will
share all documentation in regard to the reasons for ending the contract, while
informing the family of local resources that may be of help to them. The exception is
when it is due to family’s failure to keep current with fees owed, lack of cooperation,
or violent and aggressive behaviors, as stated above.
We will never discriminate nor will we terminate services using discriminatory
practices. All families will receive a guide to license childcare and the appeal process
will be included in that information.
FEE PAYMENTS AND REFUNDS
A complete copy of center rules and policies, including the operating procedures is
given to every family at the time of enrollment. Families may access and review their
child’s records at anytime by asking the teacher or administrator, either in writing or
verbally.
Fees are to be paid in advance on your last day of the week’s service, for the
following week’s attendance. If there will be a third party payment or co-pay, as from
an employer or the county, a special payment schedule will be arranged and detailed in
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the contract. You will be responsible for any specified co-payments or unpaid
amounts. No cash refunds will be given for days when children do not attend but it is
our policy to move any unused days to the following week of attendance if it is paid in
advance and not use, except in the case of a full enrollment roster. If a family is
denied access to care because the schedule is full and then you do not use it, a
refunded day is not moved. If a child will not attend on a regularly scheduled day,
families should let the Director know by 9:00 p.m. the prior evening or by sending an
e-mail before the start of the next day, at which time the center will make all
attempts to fill your vacant position. Late fees are charged at $5.00 per day
beginning immediately after the weekly due date. Late pick-ups are discouraged and
if an occasional late day turns into a consistent act, the Director will serve written
notice and begin charging an additional $5.00 per day in future scheduling. NSF
checks will result in a $20.00 fixed fee. Vacation days can be taken at no extra
charge unless the center is at full capacity and in that circumstance the family will be
required to pay a holding fee of 40.00 per week for up to 4 weeks.
123 Look@Me Learning Center does charge a recurring registration/enrollment
fee of $40.00. It must first be paid prior to enrollment with the first tuition
payment. It will be collected again during the month of March, each year to help
defer the costs incurred during this time. In addition, during the months of June,
and September, clients are asked to remit an additional $30.00 toward visiting
specialists, materials, computer memberships, fees and extra costs. Families with
more than one child enrolled will receive a discount on these fees. I will inform every
client of any increases in costs or tuition at least two weeks in advance.
We will establish a regular weekly rate based on each child's hours of enrollment.
Rates are higher for children under 3 years of age than for older children.
Again, there will be discounted rates available to families with more than one child
enrolled.
Children may be enrolled anywhere from 1-5 days per week and it can fluctuate
weekly, based upon your needs. Full Time is a 5 days week. We will accept children
for drop-in care if prior enrollment arrangements have been made, enrollment forms
are on file, and space is available. We do not offer a sliding fee scale as our charges
are already calculated at very competitive low rates. We offer a family gift
certificate to local restaurants as our thank you for all accepted enrollment
referrals. Fees are determined strictly by days of use and all families are required to
pay in advance to ensure their reservation weekly.
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Rates at 123 Look@Me Learning Center
January 2015
Infants from 6 weeks to 12 months
Part-time care is $50.00 per day
Full-time care is discounted to $225.00 per week
Children 1 year through 2 years
Part-time care is $45.00 per day
Full-time care is discounted to $200.00 per week
Children between 2-3 years
Part-time care is $40.00 per day
Full-time care is discounted to $175.00 per week
Children 3 years and older
Care is 35.00 per day
Wrap Around BB4C Programming
11-3:00 p.m. is $25.00
11-4:00 p.m. is $30.00
*All daily rates are quoted at 5½-9 hour days. An additional $5.00 per day
will be assessed for longer daily attendance. Half days are calculated at
50% of tuition and may be available depending on daily rosters. Families
with more than one child in the same classrooms will receive a $5.00 weekly
discount. We are unable to give sibling discounts in the I/T Room.
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EDUCATION And DAILY ACTIVITIES
There are not religious components scheduled into our program, such as mealtime
prayers, songs, stories or displays of the religious aspects of any particular holidays,
although we do honor all family traditions and children will not be denied their right
to speak or practice their beliefs. We will enjoy the magic of special days and months
that all children enjoy.
A written block plan is posted in each classroom. Activities at the beginning of the
day and at the end of the day are designed for small groups of children working and
playing together and we may combine age groups if necessary.
Children will go outdoors daily when weather permits. It is recommended that
children have increased physical activities to 120 minutes per day with ½ of that being
caregiver led experiences. We will follow that recommendation in morning and
afternoon increments, either indoors or out. We have more than the recommended
amount of outdoor play space available for children to actively enjoy this time.
Children age 2 and above will be kept indoors if the temperature is below zero
degrees including the wind chill. Children will also stay indoors when it is raining or
when the temperature is above 90 degrees. If the inside temperature rises above 80
degrees we will provide fans or air-conditioning; if it falls below 67 degrees we will
call for furnace repair and contact parents to come for their children.
123 Look@Me Learning Center staff will offer a variety of planned activities and
provide children with a selection of experiences in a multitude of learning styles.
Infants/Toddlers will have the emphasis of play as their learning and growth
experiences. We will respond to the child’s individual growth pattern and rhythm of
learning while preparing their daily activities. There is no specific schedule for this
age group; rather we are coordinating with the family through daily conversations.
Preschool age children will have opportunities to play and explore their surroundings.
They will be given many learning experiences in a variety of developmental areas that
are age appropriate. Daily opportunities will include math, science, large and small
muscle movement, art and literacy.
School age children will have a quiet place to study or relax, access to appropriate
materials and activities, and will have ample time for large muscle activities and to
participate in food preparation.
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123 Look@Me Daily Schedule
6:45-8:00
Arrival, Explorations of Centers
8:00 – 8:30
Breakfast
8:30-9:30
Self-Select at Interest Centers
Intentional Teaching: Small Groups
9:30
a.m. snack
9:30-10:00
Large Group Morning Meeting/Circle time
Music & Movement, Planned Activity
10:00-11:00
Outside play with large muscle activities.
11:00-11:20
Read to Self/Teacher Guided Literacy
11:20-Noon
Lunchtime and Self Care Routines
12:00-2:00
Naps, Rest, and Quiet Time Activities.
2:00
Snack
2:00-3:00
Planned Creative Art Activity/Self Select Interest Centers
3:00-4:00
Outside play with large muscle activities.
4:00
Snack
4:15-5:00
Table Games and Paired Learning 1:1 w/ Teachers
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 Language development is consistently integrated in all aspects of our
center through reading, writing, speaking, spelling and listening with
books, instruments, materials, music, stories and games, finger plays,
poems and flannel board stories.
 Large muscle development begins with balls, hoops, bubbles, running,
jumping, dancing and active inside and outside play to include bicycles,
tricycles and scooters at which time all children involved will wear a
helmet.
 Small muscle skills are developed through the use of puzzles, art and
craft activities, manipulative toys and blocks, stringing beads,
pegboards, and play dough.
 Creative expression is fun with dramatic play props, puppets, musical
instruments, movement activities, stuffed animals and lots of
opportunities to interact with their peers.
 Self-help skills include cleaning up after themselves, helping with
mealtime preparation, daily responsibilities, dressing ourselves,
cleaning hands and face, making their sleeping area and putting it away,
as well.
 Computer Literacy skills are offered for a limited time daily with sites
appropriate for each age level. We have memberships with many
educational sites that are designed for the gradual learning and
children will often work in pairs of proficient and practicing learners.
 School Aged Learning Stations will be set up for children who need
time and space to work on projects or school related assignments.
Proven URL sites for early learning include:
http://www.abcya.com/
http://www.sesamestreet.org/games
http://wwwpbskids.org/
http://www.uptoten.com/kids/uptoten-home.html
http://www.ecpubliclibrary/kids
http://www.coolmath-games.com/
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All curriculum used in our center is based on sound and proven teaching and
learning strategies. Our curriculum will provide exposure to a variety of cultures
through the enjoyment of music, books, games, dress up clothes, and art; and we will
celebrate how we are similar and yet we also have many great differences.
The water activities that we may have available to children are limited to running
and riding bicycles through a sprinkler. We will not have wading or swimming pools, as
they are not recommended for safety reasons. Occasionally take walking field trips,
around the farmland and neighborhood. Emergency information for each child will be
taken whenever the children leave the premises. You will be notified in advance of
any field trip requiring transportation.
Transitions are important to monitor/limit so that children are not waiting or
standing in lines or in large groups. All of the teachers will have a variety of
strategies to include finger plays, songs and activities that will help children
experience these moments with ease. Teaching Strategies Creative Curriculum
specifically addresses this area with Mighty Minutes for Preschool, a collection of
songs, chants, rhymes, games and short activities. We use this curriculum for our
everyday classroom experiences in play and learning centers, as well as for our
literature and teacher directed activities.
Our curriculum includes Get Set for School for writing, language and hands on
math. We also use Early Learning Second Step for teaching Social/Emotional skills.
Staff will use a variety of these particular resources in their monthly, weekly, and
daily planning. All activities focus on seasonal themes and the interests of the
children. Our monthly block plans are available for families to review. We will also
communicate our plans through a seasonal newsletter. All materials are used on a
rotation basis, traded out with themes in mind for the following weeks. It is
discouraged for you to send any toys to the center with your child. They may wish to
bring “one special soft sleeping animal, blanket, or pillow” for personal comfort and
that is encouraged for their sense of familiarity.
It is our educational philosophy that children learn through play, and play is the
major component of our program. Enough time, materials and space will be provided
for children to actively explore the world around them. Children will have an
opportunity to use a variety of art materials, manipulative and housekeeping
equipment to include multi-cultural and gender dolls, puppets, dress-up clothes, usually
for a month at a time. The materials are placed at the children’s level so that they
may access whatever they would like without having to ask the teacher. They are
encouraged to make choices throughout the day and then clean up the items when not
in use.
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Our educational philosophy also includes collaboration and teamwork with the
families, offering a set of goals for each individual. Those goals will be developed
through the use of the Wisconsin Model Early Learning Standards and will be
reviewed by the Director, Family Members and Teachers on a regular basis.
Rest and Naps will be provided for all children younger than five years of age who
are in care for more than four consecutive hours. 123 Look@Me Learning Center will
launder the bedding after every five uses, or sooner if necessary. Children who are
awake after 30 minutes of resting will be allowed opportunity for quiet play.
Children will sleep on a cot or 2” folding mat, with a sheet and blanket, or in sleeping
bags provided by the family.
Toilet training will also be closely coordinated with the child’s family, using
terminology and procedures that are as consistent as possible at home and at the
center. This can begin when the child shows an interest in doing so, rather than on an
arbitrary timeline. Accidents are to be expected, and will never be cause for
punishment or humiliation.
CHILD GUIDANCE POLICIES
When a child is crying, fussy or distraught, staff will work to calm and comfort
the child, in ways that are appropriate for the child’s age and personal disposition.
This may include stroking, cuddling, rocking; offering a drink; acknowledging the
child’s fear, or separation sadness, or conflict; distracting or redirecting to another
activity; talking calmly with the child about how s/he is feeling or what has happened.
If the unhappiness persists, we may contact a parent to share what is occurring, and
inquire if this might indicate onset of an illness.
Children's behavior will be guided with positive techniques, setting clear limits or
rules for children, as well as leading by example in order to help children develop selfcontrol, self-esteem and respect for the rights of others. The staff will talk with
children about expected behaviors and model those behaviors consistently for them.
We will state positively what children can do, using specific terms; e.g. "please
walk" rather than "don't run"). Undesirable behavior will be redirected to another
activity. Desired behavior will be reinforced with the use of personal praise, star
charts and treasure chest rewards. Children will be given a wide variety of ageappropriate activities to choose from and will be given the attention they need before
they demand it. If a child has engaged in biting people, a teacher may use a
shadowing technique. We will praise or hug the child for positive actions every
several minutes. We will intervene when we see the child is about to bite; offer
something else (bagel or teething toy) and say words like “You may not bite people.”
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"Time-Out” is a guidance technique that can be effective in reducing challenging
behaviors of young children. Time outs may be used with children age 3 and older,
but never for more than 5 minutes. The strategy is similar to an extended form of
selectively ignoring disruptive behavior. Children are removed for a brief time from
all sources of reinforcement (e.g., teacher and peer attention) following seriously
challenging behaviors. Usually this strategy requires that a child be removed from an
ongoing activity for a brief time, typically by having a child sit on the outside of the
activity within the classroom until the child calms down and is ready to rejoin the
activity and try again. Time-out is intended to be a non-violent response to conflict
that stops the conflict, protects the victim, and provides a 'cooling off period' for
the child.
"Time-out” is only effective when used in the context of a comprehensive approach
to behavior support that is designed to teach, nurture and encourage positive social
behaviors. Time-out should be used only by well-trained teachers and caregivers when
less intrusive discipline procedures have been tried and deemed unsuccessful and only
in combination with positive procedures designed to teach new skills and prevent
challenging behaviors from occurring. Effective management of behavior should
always start with praise and encouragement for pro-social behavior and selfregulation and be accompanied by distraction, redirection, withdrawal of attention,
and logical and natural consequences." The child will be praised after completing the
time-out, and will be helped to rejoin the group.
In accordance with "Wisconsin Rules for Group Child Care Centers,"
actions that are aversive, cruel, humiliating, and actions that may be
psychologically, emotionally or physically painful, discomforting, dangerous
or potentially injurious are prohibited. Prohibited actions include
spanking, hitting, pinching, shaking, slapping, twisting, or inflicting any
other form of corporal punishment on the child; verbal abuse threats or
derogatory remarks about the child or the child's family; physical
restraint, binding or tying the child to restrict the child's movement or
enclosing the child in a confined space such as a closet, locked room, box or
similar cubicle; withholding or forcing meals, snacks or naps; punishing a
child for lapses in toilet training. The forms of punishment listed above
will never be used, even at with a familial request.
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Again, transitions are important in Early Childhood Learning Centers and so that
children are not waiting or standing in lines or in large groups, all of our teachers will
have a variety of strategies to include finger plays, songs and activities that will help
children experience these moments with ease.
Our facility has been designed in a way that promotes individual choice, continual
growth and development through movement and experiences. All materials are
available to the children and placed within their reach so that they may experience
competence in their choices. They will also be involved in the setting of clear and
appropriate guidelines that promote positive behaviors, as well as individual and group
success. If there have been aggressive or extreme behavioral concerns that you are
aware of, it is imperative that you share those with Ms. Govin so that she can work
with you and your child, as well as care for the other children appropriately. Family
involvement is a core and essential element of our program and in solving any
behavioral difficulties.
We recognize that no single technique will work with children every time. If a
child exhibits unacceptable behavior, such as hitting or biting, we will conference with
parents to consider additional techniques to deal with the behavior. If the behavior
continues, the next steps may include referrals to appropriate community resources,
and/or discharge of the child from care.
CONTINGENCY PLANS AND EMERGENCY PROCEDURES
Fire and Tornado evacuation plans will be practiced monthly. Ms. Govin will
document dates of fire and tornado drills and check the smoke detectors weekly on a
form provided by the state. During practice and in the event of a fire, tornado, or
immediate emergency, the teachers in charge of their groups of children will follow
these procedures:
 In case of an emergency requiring an evacuation, children will be evacuated
through the nearest exit. The attendance form and list of phone numbers for
parents and emergency contacts will be taken out by the staff member
designated to be “in charge” to assure that all children are accounted for and all
families can be notified. Children will be assembled at the 2980 County Rd F
address. The Director or a lead teacher will call the fire department at that
time and parents will be notified. If we are unable to return to the building
following an evacuation, and need a further designation, the children will be
taken to Grandma Grace’s home at 7255 30th avenue until parents or other
authorized adult can be reached and come for them. This is within walking
distance to the center.
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In the event of a tornado warning the children will be taken to the bathrooms
with blankets, a portable radio and flashlight, including extra batteries for both,
which will be kept in the tornado shelter area at all times. In addition, the
attendance forms and emergency contact information will be brought to the
safe space. Within each small learning group there will be a staff member who
has been designated to be in charge of those materials at any given time. Staff
will engage the children in activities until there is an assurance by the
authorities that the danger has passed.
 In the event of a lost child, staff will check all areas of the center. If the
child cannot be found, the child's parents and/or emergency contact and the
police will be immediately notified.
 If the center should lose the use of heat, water or electricity while children
are in attendance, the Director will call the parents of all children and ask them
to pick them up within 1 hour of the call.
 In the event of a medical emergency, to either children or staff, including
illness or other situation requiring immediate attention that may be disruptive
to a child or children in the care of the center, the staff will combine groups of
children and utilize assistant child care teachers, while also contacting the
emergency providers, allowing for the director or other providers to focus on
the immediate emergency needs.
 Attendance will be kept in the classroom with arrival/departure times
recorded. During early AM arrival and late PM pick-up, teachers will be kept
aware of children in which they are responsible, as rooms are condensed and
staff leave the center. Teachers will know the names of each child and their
whereabouts at all times.
 When there is only one staff person on site we will ensure that an emergency
provider is available within 5 minutes. That person will be trained on Shaken
Baby Syndrome (SBS), and will sign a document agreeing to serve in an
emergency.
Children will only be released to persons listed on the enrollment form. If anyone
other than the child's parent or someone who is listed on the enrollment form is to
pick up a child, we will need to be notified in writing or by a telephone call in advance.
The person picking the child up may need to show a driver's license or other photo ID.
In the event of an incident or accident that occurs and requires medical
treatment, or the death of a child in the care of the center it must be reported
within 48 hours of the licensee becoming aware of the medical treatment. An
Accident Report form will be used in all instances.

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Emergency numbers will be posted throughout the center, including but not limited
to the front desk, the kitchen area, the toddler room and the open play area. The
vehicle that is available for use at all times is located within 50 feet of the center in
the garage at 2980 County Rd F; Ms. Govin’s physical residence. An emergency supply
kit, to include flashlights, blankets, radio, extra batteries) are located in the
bathroom area, as this will be the safe place for emergency gathering when staying in
the building is required. Special written evacuation considerations for children or
staff with physical or mental disabilities will be included in the Individual Education &
Evacuation Plan which will be reviewed and placed in each file. After an emergency
evacuation, the children will be taken to Grandma Grace’s home at 7255 30th avenue
until parents or other authorized adult can be reached and come for them. This is
within walking distance to the center. Children’s records are kept in an emergency
satchel, located at the front desk and will be taken in an emergency situation.
If there are ongoing custody issue disputes the center will keep a copy of any
pertinent legal documents and intends to be a safe and neutral environment for the
family. If a parent or other authorized person arrives to pick up a child and that
person appears to be intoxicated or under the influence of drugs, all reasonable steps
will be taken to prevent the person from leaving with the child, including offering to
call a cab or another contact person. While staff cannot legally withhold a child from
the legal guardian we will not hesitate to call the local authorities if we feel the child
is in danger. In the event that you must have a person who is not a parent or not
authorized to pick up a child, we will ask you to call and talk personally to Ms. Govin, at
which time she will make the decision to proceed with your wish. The person may be
asked to show identification.
HEALTH CARE POLICIES
Sudden Infant Death Syndrome (SIDS)
SIDS Training is required when centers are licensed to care for children who are
under 1 year of age. All employees will be trained prior to working with infants and
our families will also be given Risk-Reduction Information on the subject. To reduce
the risk of SIDS, staff will follow these rules:
 All infants will be placed to sleep on their backs, unless the child's physician's
authorizes another position in writing.
 Soft objects will not be placed in their crib.
 Blankets will be tucked tightly around the bottom and sides of the crib, and away
from the child’s face.
 Sheets will be tight fitting.
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 If a child falls asleep in a swing or comes in a car seat, we will move them to their
crib.
 We will insure that awake, non-mobile children have time each day to spend in a
prone position ("tummy time").
Child Illness
Children who are ill are not to be brought to the center. Examples of children
who are ill:
 A temperature of 101 degrees F. or higher. Vomiting or diarrhea has occurred more than once
in the past 24 hours
 A contagious disease such as chicken pox, strep throat or pink eye
 An unidentified rash
 Have not been on a prescribed medication for 24 hours or continue to have symptoms of illness
 Has a constant, thick colored nasal discharge
Children may return to the center when they are symptom free, have been
appropriately treated, or have been given medical approval to return to childcare. We
will follow procedures on personal cleanliness and communicable diseases stated in
licensing rules and the guidelines for exclusion of children from child care as adapted
from the Division of Public Health.
Parents will be informed whenever their children have been exposed to a
communicable disease with confidentiality kept in mind. Certain diseases must also be
reported to the public health department and to our licensing specialist.
If a child should become ill or seriously injured while at the center, parents will be
contacted immediately. Sick children will be isolated within sight and hearing and
made as comfortable as possible. Children should be picked up as soon as possible. If
the child is not picked up within 1 hour, the emergency contact person on the child's
enrollment form will be called.
Medications
All medication administered, accidents or injuries occurring on-site, marked
change in behavior or appearance, or any observation of injuries to a child's body
received outside of center care will be entered into the center's medical logbook.
The Administrator will administer medications under the following conditions:
Prescriptive and non-prescriptive medication will only be given to children if parents
have completed the authorization form provided
All medicine must be in its original container, bearing the label with child's name,
dosage and administration directions. It will be stored in a medication box that is
inaccessible to children. Medicine requiring refrigeration will be kept in a covered,
labeled container in the refrigerator.
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We will not exceed the age-related dosage on the label or any medication without a
written doctor's authorization. If a medicine dosage is skipped of there are any
other errors in distribution, a note will be written in the medical log, the family will be
notified and a Dr will be called if necessary.
Non-medicinal products
Sun screen, insect repellent, lip balm, diaper creams and other non-medicinal
products will only be used on a child when signed authorization is on file, and the
specific products are supplied by the parent and labeled with the child’s name.
Sunscreen and insect repellent may only be applied upon written authorizations of the
parent. The authorization shall include the brand name and ingredient strength of
the sunscreen or repellent. Authorizations shall be reviewed every 6 months and
updated as necessary. When sunscreen or insect repellent is provided, it must be
labeled with the child’s name. The adult’s at our center will apply sunscreen to the
children who are 2-8 years of age and children who are older may apply it to
themselves under the supervision of the adults, in order to ensure that the
application is done in a way that will protect the children.
First Aid kits are located in the upper cupboard of the hand washing area; the
kitchen pantry; and in the napping-room. When children are off-site for a walk or
field trip, staff will take along emergency contact information, attendance sheets and
a first aid kit in case a case of minor injury occurs to children or staff. The minor
injury will be recorded in the medical logbook upon return to the center. A cell phone
will be carried along, in case help is needed. Superficial injuries will be washed with
soap and water and covered with a bandage or treated with ice. Parents will be told
about the minor injury when they pick their child up.
Special Health Care Needs
When a child is known to have any special health care needs, that information will
be shared with the staff assigned to care for that child, using the Staff Orientation
Checklist, and Staff meetings which will be conducted in monthly intervals, but will
otherwise be treated with confidentiality. Such special needs, including dietary
requirements, will be posted on the inside of the staff cupboard door, where
medication and a medical logbook are stored. When specialized equipment is needed,
such as a nebulizer or epi-pen, the child’s parent or a medical professional will train
staff in correct procedures.
Personal Cleanliness
Each child’s hands will be washed with soap and warm running water when they arrive,
before and after meals and snacks, after toileting or diapering, when the come in
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from outdoor play, after sand or water activities, play dough and other hands-on
activities. In addition, all adults working with children will also wash with soap and
warm running water during those same tasks as well as after wiping with a disposable
tissue any bodily secretions from children.
Before changing a diaper, the staff person involved will wash his/her hands.
Following the diaper change, the soiled diaper will be bagged and disposed of in a
plastic-lined, foot-activated diaper pail. Any wet or soiled clothing will be put into a
plastic bag and tied. Hands of both the child and the staff member will be washed.
The changing pad will be cleaned and disinfected. Wet and soiled clothing and
bedding will be placed in a plastic bag or container immediately and set aside for the
family to take home and clean.
Toys used by infants and toddlers will primarily be ones that may be washed and
sanitized. Any toy that has been in a child’s mouth will be picked up as soon as the
child lets go of it, and placed into a basket to be washed, sanitized and air-dried.
Toys requiring laundering, such as stuffed dolls or animals, will be laundered weekly,
or sooner if needed.
If there is a need for emergency medical treatment, 911 will be called. If it is a
life-threatening situation, with no time to consult the child’s file or parent, the child
will be taken to St. Joseph’s Hospital in Chippewa Falls. Should an ambulance be
needed, parents will be responsible for any costs. Parents will be contacted as soon as
possible after contacting 911. All staff will have training in infant and child CPR and
first aid. First aid supplies will be stored in the office area.
We will practice universal precautions when handling all blood injuries and bodily
fluid. All staff will use disposable gloves when treating blood injuries. Injuries will be
properly washed and sanitized and all of the materials used to treat the injury will be
wrapped in an airtight plastic bag and disposed of immediately.
All children will need to have a Health Report on file. The examination for a child
under age 2 needs to be dated not more than 6 months prior to enrollment or 90 days
after the first day of attendance at 123 Look@Me Learning Center. Physical exams
for children over 2 years of age will need to be updated every 2 years. School aged
children will need only a health history on file.
Children will need to be properly immunized and an immunization record will need
to be on file within 30 days of the first day of attendance.
In the instance of a child biting, the wound will be washed with soap and water
immediately, and a notation will be placed in the medical logbook. The families
involved will be contacted immediately and 1:1 conferences will be set.
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NUTRITION POLICY
123 Look@Me Learning Center will participate in the USDA Child and Adult Food
Program through the Department of Public Instruction depending on the number of
families who qualify. We will always follow USDA guidelines when planning our menus.
Food service personnel will participate in a yearly training with DPI, as well as an
orientation and training in food service procedures and with documented 4 hours of
annual training in kitchen sanitation, food handling, and nutrition.
Meals will be prepared at the center. We will provide breakfast, lunch and 2
afternoon snacks to all children in attendance at the times identified in the daily
schedule. Please don’t send food to school with your child as it is our intent to share
meals together and it also allows the children to learn to try new food that is offered
to them.
Children will eat family style and will be allowed to serve themselves. Mealtimes
will include meaningful conversation and will promote social interaction, encourage
good table manners and develop sound nutritional habits. Children will be encouraged
to clean up after themselves. Eating surfaces will be sanitized before meals and
snacks and everyone will wash their hands before and after eating. Children will never
be forced to eat; they will be encouraged to try new foods through conversations at
the table. Meals will never be withheld as a form of punishment. Menus for meals and
snacks are provided by the center and will be posted in the kitchen on our large white
board. In addition they will be planned one week in advance and placed in all of the
family take home folders each Monday a.m., as well as posted on the front bulletin
board. They are available for review in the booklet entitled Menus. We will always
include diverse types of food and any changes will be recorded in the original copies
kept on file and posted to families. If snacks are to be provided by a family, they too
will be posted on the daily white board. Enough food will be prepared for each meal
so that 2nd portions of veggies or fruit, bread and milk are available to the children.
All families will receive information on the USDA requirements for childcare food
programs including those who desire a special diet (ex: Kosher or Vegetarian).
Children who attend during the early morning or late afternoon hours will be
offered a snack to ensure that they never go without food for more then 3 hours.
Weekly records of meals and snacks are available for parents to review. If a menu
must be changed for any reason, the food substituted will be noted on the posted
menu. School-aged children will be offered breakfast, lunch and an afternoon snack
before or after school.
Infants and Toddlers will eat at their own schedule. All formulas and foods, and
drinking utensils brought from home will be labeled with individual’s names. Children
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will be held when being fed a bottle. Drinking water will be offered to infants and
toddlers several times daily. All young children will be offered and encouraged to eat
a variety of nourishing foods to include cereal, vegetables, fruit, egg yolks and meat,
according to their developmental level and the families feeding schedule. We support
breast feeding with all families who are participating and will care and store for the
milk according to the DCF Licensing regulations.
Food allergies will be posted for staff. If your child has special dietary needs or
has food allergies parents must notify the center in writing. Menus will be posted at
the front of the center. Dishes will be washed and sanitized in accordance with
licensing regulations, with a commercial dishwasher or by following the posted 3-step
procedure: wash, rinse, sanitize. We may use both methods depending on the amount
of items to be washed. Food will be stored up off of the floor and once opened, in
airtight containers. Birthday and holiday treats are allowed. Please try to provide
nutritious choices low in fat and sugar. Refrigerator (40 degrees or colder) and
freezer temperatures (0 degrees or colder) will be properly maintained.
TRANSPORTATION POLICY
Our center will not provide transportation for field trips or to and from school or to
and from home at this time. Please see Contingencies Plans and Emergency
Procedures for Emergency Transportation Needs.
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