Hippydog Music
Hippydog Music
19 Mohawk Cres.
Leduc, AB
T9E-4G6
Wedding Reception Planner
Version 6.1
Ph#: (780) 951-2885
Email: hippydog@yahoo.com
Please complete as much of this form as you can,
**Important: take a photocopy for yourself, and then return to the above address at least three
weeks before the wedding. **
**Important: Music can take from 2 to 4 weeks to order. If the planner(s) are late you may have
to choose alternate songs (or provide the CD)
Please print clearly and include all information that is applicable (we recommend using pencil as you may find that
some details need to be modified). Please complete all sections. If something listed below is not applicable, designate
by writing “N/A” in that space. Also, please add any pertinent details that we will need to know.
(place an X checkmark in box □ if question is relevant to you)
Leave blank or cross out the question if it does not pertain to you.
Section: Contact Details
Name (primary contact person): ___________________________________________________________
Mailing Address: ________________________________________________
Home Phone:(
)
Work Phone:(
)
Fax:(
)
Email :
Ceremony Date: ______________________________ Time:________________________
Ceremony Location/Address/Phone: _________________________________________
_________________________________________________________________________
_________________________________________________________________________
Reception Date: ______________________
Cocktails start time: ______________________.
Dinner start time: ________________________.
Speeches start time: ______________________.
Reception Address: _______________________________________
Reception Hall Name: ________________________________________.
Directions:______________________________________________________________________________
_______________________________________________________________________
 Will the DJ play music for the wedding ceremony?
(if checked, this reception planner should also include a DJ Wedding planner)
kerry jackson
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3/3/2016

 Will there be an Emcee?
Name: ______________________________________
Note: Please have the M.C. contact us for any special circumstances; like a video being played, singing
group, special songs, etc.
*Note: Hippydog Music has access to special items like a cassette player,
extension cords, specialty audio connectors and cords. BUT we do not bring them to
every dance. If there is any special circumstance that might be out of the ordinary
please advise us.
Wedding Planner ____________________________________ Phone: _____________
Photographer ________________________________________ Phone: _____________
(scheduled time to leave) _____________
Videographer _____________________ Phone: _____________
(scheduled time to leave) _____________
Number of People Attending:
Predominant Age Range:
Section: Music
General type of Music that you would like at the reception:
_______________________________________________________________________
Censorship of Music: [ Minor / Medium / Major ]
Favorite Songs or Artists that YOU would like to DANCE too..
(if there are any songs you DO NOT want played, please make special note of that also IE: put D.N.P. next to song)
__________________________________, __________________________________,
__________________________________, __________________________________,
__________________________________, __________________________________,
__________________________________, __________________________________,
__________________________________, __________________________________,
__________________________________, __________________________________,
__________________________________, __________________________________,
__________________________________, __________________________________,
__________________________________, __________________________________.
kerry jackson
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3/3/2016
First Dance. There are many different ways to have your first dance..
Traditionally and most common is.: Bride & Groom first, then on the second song the bridal party enter,
and on the third song the parents join in.
A close second in popularity is on the second song both the bridal party and the parents join in.
[Note: Slow songs always work best.]
 First Song : For : Bride and Groom
Artist: _______________________________Title ________________________________
How do you (the B&G) want to be introduced? (for the first song and possible Grand Entrance)
Announce as _________________________________________________________________.
□ second Song : For : Parents (optional)
Artist: _______________________________Title ________________________________
□ Third Song : For : Bridal Party
Artist: _______________________________Title ________________________________
□ Fourth Song : For : Guests
Artist: _______________________________Title _Unchained Melody________________
Optional:
□ Misc Song : For : Father/Daughter Dance (optional)
When to play song:_________
Artist: _______________________________Title ________________________________
□ Misc Song : For : Mother/Son Dance (optional)
When to play song:__________
Artist: _______________________________Title ________________________________
kerry jackson
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Section: MC Duties
Describe the type of Atmosphere that you would like at the reception: (party/interactive, formal, easy-going,
etc)
______________________________
Note: Please do not write “party/interactive” in the above space and then circle “no” to more then 50% of the Interactive Ideas… This confuses your DJ.
Bride and Groom expected to arrive at the reception at what time?
Grand Entrance [Yes(Entire Wedding Party) / Yes(Just B&G) / No]
Names: (Please include phonetic spelling in addition to the correct spelling if possible)
Bride's Name: ___________________________________________________________
Groom's Name:___________________________________________________________
Bridesmaid 1:
Bridesmaid 2:
Bridesmaid 3:
Bridesmaid 4:
Bridesmaid 5:
Bridesmaid 6:
Bridesmaid 7:
, Groomsmen 1 :
, Groomsmen 2 :
, Groomsmen 3 :
, Groomsmen 4 :
, Groomsmen 5 :
, Groomsmen 6 :
, Groomsmen 7 :
Parent 1 (bride’s)
Parent 2 (bride’s)
Parent ? (bride’s)
Misc. 1 :
Misc. 3 :
Misc. 5 :
, Parent 1 (groom):
, Parent 2 (groom):
, Parent ? (groom):
, Misc. 2 :
, Misc. 4 :
, Misc. 6 :
How do you want to be introduced? (for the first song and possible Grand Entrance)
Announce as _________________________________________________________________.

Would you like the DJ to announce the BRIDE and GROOM upon entrance to the Hall?
Grand Entrance Song. _________________________________________________________.
[Yes / No ] Also announce Bridal Party?
[Yes / No] Is their someone that can coordinate with the DJ on the grand Entrance?
name: _______________________________________________
kerry jackson
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

When introduced, Bride and Groom will:  go into their first dance;  go to form a receiving line;  be
seated.  Mingle with Guests
Will food be served/available to the guests? (Is their a supper)  Yes; No
Format:  buffet;  plated meal;  hors d’oeuvres only;  food stations (Country Style);  Other:
If Buffet is checked: Would you like the Wild Buffet (DJ) or Mild Buffet (MC will handle order of tables)…
Mild or Wild Buffet [Yes / No ]

Preference for dinner music:  smooth jazz; easy listening  soft vocals;  big band;  classical;
 No preference (what ever works best):
 clinking of Glasses replacement: Trivia For A Kiss, or Putt for A Kiss [Yes / No]
Are you using Disposable camera’s? Yes / No
Are you doing a centerpiece Giveaway? Yes / No
 Toast time: ________.
Toasts
 Toast to the Groomsmen:
 Toast to the Bridesmaids:
 Toast to the Groom: (traditionally the Best Man):
 Toast to the Bride: (traditionally the Maid of honor):
 Toast: Welcome the Bride to the family AND/OR Toast by the Grooms Parent(s):
 Toast: Welcome the Groom to the family AND/OR Toast by the Brides Parent(s):
 Toast: Misc:
 Toast: Misc:
 Open Mic ??:
 Thank You From Bride & Groom.
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 Cake Cutting time ____________ After Toasts?
Video or Slideshow Presentation: ____________________________________
Him N Her Game [Yes / No]
 Start Dance ____________ after break, and after cake cutting?
 Special Dance or Family Tradition? ____________________________________

 late lunch, time: ______________.
Bouquet Toss time ____________ After Late Lunch?
 Garter Removal & Toss
 Instead of Garter & Bouquet do the “Anniversary Dance”
Special music choice for Garter. __________________________________________________
Special music choice for Bouquet. ___________________________________________________.
I Knew the Bride/Sharp Dressed Man [Yes / No]
Bingo Dance (Snow Ball Dance) [Yes / No ]
Bride and Groom expected to leave the reception at what time? ________________________.
Circle of Love [Yes / No]
Other? :
Section : Misc.
*Note: These last pages do not have to be returned unless you write on them.
Notes or Suggestions:
kerry jackson
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3/3/2016
Notes or Suggestions:
Interactive Ideas Explanation
Grand Entrance
After the wedding many couples go for pictures and/or take a break before coming to reception hall.
(usually just after the cocktail hour.)
This is a great opportunity for the bride and groom (and wedding party), to have a Grand Entrance to the
hall
This works best if the couple will not be arriving to the hall until most of the guests have arrived for the reception. (IE: cocktails
are at 5:00 PM, wedding party arrives at 6:00 PM).
I will need at least a 10-minute warning before the Entrance.
How it works:
Wedding Party lines up before entering the hall, Newlyweds first, and then the rest of the bridal party.
I warm up the guests, announce the Bride & Groom, then play a very upbeat song.
Bridal Party makes a tour of the hall (how this is done depends on hall), then sits at the head table.. [music stops when the bride
and groom have sat down]
Optional:
Usually the MC announces the head table once everyone is sitting down, but as an option, I can also announce the ‘entire’ bridal
party as they walk in on the Grand Entrance.
In this case, the line up is opposite, with the bride and groom last. The music starts, then the bridal party enters 2 at a time as they
hear their name, then either go directly to the head table or form a pathway. Bride and Groom enter last and then the entire bridal
party makes a tour of the hall, and then precede to the head table.
Mild or Wild Buffet
I give two options for a buffet. The mild version where I simply play background music (how the tables are chosen is up to you)
The Wild version isn’t really ‘wild’ but it can be fun. I recommend the Wild Buffet to all my clients as it’s a great way to get the
people having fun, and makes the time go by at lot faster. It also enables the MC to sit down and enjoy his/her meal.
How It Works: I start off by announcing that the head table will be served, then the parents tables can go.
I then explain the rules to the guests.
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Like a scavenger hunt, I will be asking for different items (like a working cell phone, or lipstick etc) and the first person to bring
me that item wins, and their table gets to go to the buffet table. I continue (playing music in between items) until all the tables have
gone up to eat.
Trivia For A Kiss, or Putt for A Kiss
Many couples want an alternative to the “clinking of the glasses”, the two best ideas I have seen I now like to provide upon
request. The Putt For A Kiss is very simple and great for the shyer families, Trivia for a kiss is more complicated but allows a
‘personalized’ game (the guests learn something and you can control how many times you have to kiss)
How It Works: Putt for a Kiss: upon request I bring a portable putting green, golf balls and a putter. Anytime someone wants the
Bride & Groom to kiss, they must get up and get a hole-in-one. How many tries you want to give them is up to you.
Trivia For A Kiss: I send a list of trivia questions to you (where was your first date, what was the brides first car, etc etc). you then
fill out the answers, you take the other copy of the questions and cut them up in strips. The questions are then put in a bowl or
inserted in balloons. To get the B&G to kiss they have to answer one of the question correctly.
Him N Her Game
This game is great for the receptions where not all the guests like to dance..
(IE, this game can take from 15 to 45 minutes to run)
How it Works: during cocktail hour I hand out sheets of paper to all the married couples asking the guests to write their name, how
many years married, and a few lines of marriage advice for the newly married couple.
I then use these sheets later to pick the participants.
The participants compete against the B&G in answering the questions, the answers are either “him” or “her”, the couple gets a
point if they match their answers.
For example, Q: Who uses the Remote the most in the relationship? If both answer the same, (IE “him”), then they get a point.
Bingo Dance (Snow Ball Dance)
If I’m having trouble getting people dancing, the bingo dance is a great way to get people over their initial shyness
How it Works: I start by bringing the B&G to the middle of the dance floor, I then explain the rules; every time I stop the music
and say bingo, whoever is already on the floor must go find someone sitting down and bring them up to the dance floor.
I Knew the Bride/Sharp Dressed Man
I started doing this over 11 years ago when I realized after the ‘late lunch’ and ‘Garter and Bouquet’ Break, It was sometimes
tough to get the dancing going again, (and many people would take this a cue to leave).
By doing the “I knew the bride/Sharp Dressed Man” Routine, the mood level is immediately brought back up and there is a
definite “showing” that the fun isn’t over!
How it Works: I organize it so that the bride dances with about 6 to 8 guys, we then bring the groom up and we do the same thing
But with a circle of lady’s
Circle of Love
This is the last ‘interactive’ thing I do.
I simply ask everyone to get up on the dance floor and make a circle around the B&G.
I then play a slow song. It’s a great way for everyone to give their last congratulations before everyone leaves.. (the night ends on a
high note!)
Anniversary Dance.
Some receptions do not have enough ‘single’ people to warrant a garter or bouquet toss.. Instead we can ask
all the married couples to the floor and the Bride can give her Bouquet to the couple who has been married
the longest.. (we then play a ballad for the couples to dance too.)
kerry jackson
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