Core Course 5A: Strategies for Systemic Change University of Massachusetts Boston School for Global Inclusion and Social Development (Class Meeting Time and Location) Fall 2013 Instructor: Office: Office Hours: Phone: Email: Instructor website: Course website: COURSE DESCRIPTION Systems change is an important undertaking in organizational development, and represents a mechanism by which organizations respond to shifting dynamics in government, business, community and interpersonal environments. This course introduces students to the concept of organizations as systems and to major theories on systems and systemic change, including assumptions of the nature of change and the change process. Students will learn approaches, strategies and methods to planning, implementing and evaluating systemic change and to engage stakeholders in the change process. Systemic change will be explored through case studies of organization addressing issues in health, disability, and community development. The role of culture on systemic change efforts and implications for change agents and practitioners will be considered as well. Real-world examples, provided by leaders who are experienced change agents, will demonstrate how organizations and systems grow and change in dynamic ways. Students in the master’s and doctoral programs in global inclusion and social development can choose to take this course or the Managing Change: Supporting Communities and Embracing Cultures course. COURSE OBJECTIVES Upon completion of this course students will be able to: Understand major system and (system) change theories, assumptions of the nature of change, the change process, barriers to and facilitators of change; Describe approaches and strategies to systemic change used in a variety of areas (including health, disability, and community development) and sectors (including business, public administration, community organization, model demonstration, and program evaluation); Evaluate approaches and strategies to systemic change using organizational case-study methods; Understand the role of culture in planning, implementing, managing and sustaining systemic change and the importance of cultural competence for change agents and practitioners; Identify stakeholders in the change process and know ways to engage them in this process; and Demonstrate competence in applying knowledge and skills gained through this course in a group case study project. 1 STUDENT PERFORMANCE EVALUATION Activity / Assignment Deadline Active and prepared participation Each class 20% Reflection paper on course readings Due in class during scheduled sessions Due in class during scheduled sessions Due in class during Session 14 30% Group case study and presentation Group case study write up Percent of Final Grade 20% 30% DIRECTIONS FOR ASSIGNMENTS Reflection Paper on Course Readings Each student will develop a short paper in which they summarize and critique all course readings for a particular session of their choice in an integrated manner. Students are expected to briefly describe the session topic and how the readings relate to that topic; summarize what each author (or authors) is (are) trying to say; address what the readings add to the session topic; and state whether or to what extent they agree with the conclusions reached by the author (or authors) and why. Students will develop three of these papers, each 3 – 5 pages long and worth 10% of the final grade. Group Case Study and Presentation Throughout the semester, students will work together in small groups (3–4 people) to develop a case study on an organization that has undergone systemic change with input and approval by the instructor. Students will choose their own groups. Groups will be asked to collect background information about the organization and conduct 3 – 5 key informant interviews with staff / stakeholders of their chosen organization. Beginning in Session 5, groups will provide a brief update (5 minutes per group) on their progress with developing the case study and applying key concepts learned in this course. Groups will give a final presentation on their organizational case study (20 minutes per group) during Session 14. Group Case Study Write Up Each group will provide a written case study to accompany their case study presentation. The case study write up will include three major sections: 1. Information about the organization 2. Background of the issue (or issues) that warranted systemic change 3. Organizational response and impact Section one might include information about the mission, goals, history and culture of the organization; its leadership, staff and stakeholders; its capacity to respond to change / resources and other pertinent information. Section two might include a description of the issue (or issues) that warranted systemic change, how the issue (or issues) came about as well as contributing factors or complications of the situation. Section three might include a description of the actions taken, details of the response strategy (or strategies), how the organization worked with others (or dealt with any opposition internally or externally). A very important aspect of section three is a critical analysis of the change effort, including observations about what was effective or not, and alternate solutions that may have been implemented. 2 COURSE OUTLINE Session / Date Session 1: Course introduction and overview Topic / Activity Session Goals: Introduce students to the course objectives, review syllabus and course assignments including group case study project, and discuss overall concepts central to the course. Session 2: Introduction to organizations, organizational theory and development Session Goals: Introduce students to the concepts of organization and organizational development; review major organizational theories and perspectives and discuss their application to different settings. Activity: In small groups, students discuss examples of organizational development that they have observed in their respective workplaces. Session Goals: Introduce students to the concept of systems and different types of systems; review major systems theories and approaches to systems thinking and discuss their application to different settings. Session 3: Introduction to organizations as systems, systems theory and thinking Activity: In small groups, students discuss different types of organizational systems and examples of application of system thinking in everyday life and work. Session 4: Systemic change: context, factors and scope Session Goals: Introduction to systemic change including the nature of change and the change process; discussion of various factors that may facilitate or inhibit change and implications for implementation and sustainability. Activity: Class discussion of instructor-provided case studies of systemic change in different organizations, facilitators of and barriers to change and lessons Readings Yin (1994). Case study research: Design and methodology. Hatch (2011). Organizations: A very short introduction. (Read all chapters) Hatch & Cunliffe (2006). Part 1: What is organizational theory?, Part 2: Core concepts and theories. Anderson (2012). Ch. 1: What is organization development?, Ch. 2: History of organization development, Ch. 4: Foundations of organizational change. Meadows (2008). Part 1: System structure and behavior, Part 2: Systems and us. Luhman (2012). Part 1: Sociology and systems theory, Part 2: General system theory. Senge et al. (1994). Part 2: System thinking. Meadows (2008). Part 3: Creating change - in systems and in our philosophy. Kendrick et al. (2006). Part 1: Introduction, Part 2: Challenges in describing and creating systemic change, Part 3: Key ingredients of systemic change. Senge et al. (1999). Part 1: Orientation, Part 2: Generating profound change. Instructor-provided case studies. 3 learned. Session 5: Approaches, strategies and methods for implementing and sustaining change Session Goals: Review major approaches, strategies and methods for implementing and sustaining systemic change; discuss advantages and limitations of those and implications for change leaders and practitioners. Activity: Class discussion of systemic change approaches, strategies and methods, similarities and differences across those, and application to diverse settings. Group case study update Session 6: Learning organizations and communities of practice in the context of systemic change Session Goals: Introduction to learning organizations and communities of practice and discussion of these strategies for building organizational capacity to deal with systemic change. Activity: Class discussion of issues and challenges of using these strategies to prepare for systemic change in different organizational settings (instructor-provided case studies). Anderson (2012). Ch.9: An introduction to interventions. Ch. 10: Individual interventions, Ch. 11: Team intervention. Ch. 12: Whole organization and multiple organization interventions. Holman, Devane, Cady, & Associates (2007). Part 2: the methods (adaptable, planning and supportive methods) Foster-Fishman & Behrens (2007). Systems change reborn: rethinking our theories, methods, and efforts in human services reform and community-based change. Senge (2006). Part 2: The fifth discipline: The cornerstone of the learning organization. Wenge (1998). Communities of practice: Learning as a social system. Kirkman et al. (2011). Managing a new collaborative entity in business organizations: Understanding organizational communities of practice. Instructor-provided case studies. Group case study update Session 7: Systemic change across organizations and in cross-cultural environments Session Goals: Discuss issues and challenges to implementing change across multiple organizations; focus on the role of culture (both within and beyond organizations) in systemic change efforts and implications for change leaders, practitioners and other stakeholders. Activity: Class discussion about how culture and diversity in organizations can be both a challenge and an asset to organizational development and Anderson (2012). Ch. 12: Whole organization and multiple organization interventions. Jones, Jimmieson, & Griffiths (2005). The impact of organizational culture and reshaping capabilities on change implementation success: The mediating role of readiness for change. Bunker & Alban (2006). Ch. 6: Working cross-culturally. Montalto & Hasnain (2011). Systems change for greater 4 change. cultural competency in the Pennsylvania disability service and support sector. Group case study update Session 8: Systemic change in organizations focused on health / mental health Session Goals: Discuss implementation of systemic change in organizations that focus on health and wellness including issues and challenges and implications for change leaders, practitioners and stakeholders. Activity: Guest speaker – Mr. Steven Reeder, Director of Supported Employment Services, Maryland Mental Hygiene Administration (MHA; http://dhmh.maryland.gov/mha) Corrigan & Boyle (2003). What works for mental health system change: evolution or revolution? Allen, Friesen, Koontz, & Koroloff (2006). Oregon children’s mental health system change initiative implementation evaluation. Learn about MHA; prepare questions for the guest speaker. Dalmasse et al. (2005). Leading and managing change in public vocational rehabilitation. Montalto & Hasnain (2011). Systems change for greater cultural competency in the Pennsylvania disability service and support sector. Learn about the BRS; prepare questions for the guest speaker. Group case study update Session 9: Systemic change in organizations focused on disability and rehabilitation Session Goals: Discuss implementation of systemic change in organizations that focus on disability and vocational rehabilitation including issues and challenges and implications for change leaders, practitioners and stakeholders. Activity: Guest speaker – Mr. John Halliday, Senior Policy Analyst at the Institute for Community Inclusion (ICI) / UMass Boston and former director of the Connecticut Bureau of Rehabilitation Services (BRS; http://www.ct.gov/brs/site/default.as p). Group case study update Session 10: Systemic change in organizations focused on community development Session Goals: Discuss implementation of systemic change in organizations that focus on community development including issues and challenges and implications for change leaders, practitioners and stakeholders. Activity: Guest speaker – Mr. John Foster-Fishman, Nowell, & Yang (2007). Putting the system back into systems change: A framework for understanding and changing organizational and community systems. Bunker & Alban (2006). Ch. 5: Working in communities with 5 J. Drew, President / CEO of Action for Boston Community Development (http://www.bostonabcd.org/location s.aspx). Group case study update Session 11: Involving stakeholders in systemic change efforts Session Goals: Review strategies for involving stakeholders, particularly those from vulnerable groups, in the systemic change process; discuss related issues and challenges and implications for change leaders and practitioners. Activity: Guest speaker – Dr. Susan Foley, Research Director at the ICI / UMass Boston and Principal Investigator of the Disability and Rehabilitation Research Project on Emerging Disability and Systems Change (http://www.communityinclusion.org /project.php?project_id=5) Session 12: Evaluating systemic change efforts in organizations Sessions 13 and 14: Final presentations Session Goals: Review methods and techniques for evaluating systemic change efforts (both process and outcomes); discuss challenges inherent in the change process and implications for measuring outcomes. Activity: Guest speaker – Dr. Donna Haig Friedman, Directors of the Center for Social Policy at UMass Boston (http://www.umb.edu/csp/). diverse interest groups. Learn about the Action for Boston Community Development organization; prepare questions for the guest speaker. Kendrick et al. (2006). Part 3: Key ingredients of systemic change. (Focus on B: Stakeholder involvement). Nowell (2009). Profiling capacity for coordination and systems change: The relative contribution of stakeholder relationships in interorganizational collaboratives. Learn about the ICI’s Disability and Rehabilitation Research Project on Emerging Disability and Systems Change (final report will be distributed to students by the instructor); prepare questions for the guest speaker. Hargreaves (2010). Evaluating systems change: A planning guide. Coffman (2007). A framework for evaluating systems initiatives. Patton (2006). Evaluation for the way we work. Learn about CSP – particularly system initiative evaluations conducted by center staff; prepare questions for the guest speaker. Activity: Groups present their organizational case studies. Case study write up due in Session 14 6 ACCOMODATIONS UMass Boston is committed to providing reasonable academic accommodations for all students with disabilities. This syllabus is available in alternate format upon request. If you have a disability and feel you will need accommodations in this course, please contact the Ross Center for Disability Services, Campus Center, Upper Level, Room 211 at 617-287-7430. After registration with the Ross Center, you should present and discuss the accommodations with the instructor. Although a student can request accommodations at any time, it is recommended that students inform the instructor of their need for accommodations by the end of the Drop / Add period to ensure that accommodations are available for the entirety of the course. CODE OF CONDUCT AND ACADEMIC INTEGRITY It is the expressed policy of UMass Boston that every aspect of academic life − not only formal coursework situations, but all relationships and interactions connected to the educational process − shall be conducted in an absolutely and uncompromisingly honest manner. UMass Boston presupposes that any submission of work for academic credit is the student’s own and is in compliance with University policies, including its policies on appropriate citation and plagiarism. These policies are spelled out in the Code of Student Conduct. Students are required to adhere to the Code of Student Conduct, including requirements for academic honesty, as delineated in the UMass Boston Graduate Catalogue and relevant program student handbook(s). REQUIRED COURSE READINGS AND REFERENCES Action for Boston Community Development website: http://www.bostonabcd.org/locations.aspx Allen, M.D., Friesen, B., Koontz, K., & Koroloff, N. (2006). Oregon children’s mental health system change initiative implementation evaluation. A report to the Oregon Office of Mental Health & Addiction Services Department of Human Services by the Regional Research Institute for Human Services, Graduate School of Social Work, Portland State University. Retrieved from http://www.localcommunities.org/lc/154/FSLO-1232522290-319154.pdf Anderson, D. L. (2012). Organizational development: The process of leading organizational change. (2nd ed.) London, UK: Sage Publications. Bunker, B.B. & Alban, B.T. (2006). The handbook of large group methods: Creating systemic change in organizations and communities. San Francisco, CA: John Wiley & Sons. Center for Social Policy (CSP) website: http://www.umb.edu/csp/ Coffman, J. (2007). A framework for evaluating systems initiatives. A report by the BUILD Initiative. Retrieved from: http://www.buildinitiative.org/files/BuildInitiativefullreport.pdf Connecticut Bureau of Rehabilitation Services (BRS) website: http://www.ct.gov/brs/site/default.asp Corrigan, P. W. & Boyle, M.G. (2003). What works for mental health system change: evolution or revolution? Administration and Policy in Mental Health and Mental Health Services Research, 30(5), 379 – 395. 7 Dalmasse, D. et al. (2005). Leading and managing change in public vocational rehabilitation. 31st Institute on Rehabilitation Issues (IRI). Washington, DC: George Washington University’s IRI. Retrieved from http://www.iriforum.org/download/31st%20IRI.pdf Foster-Fishman, P.G. & Behrens, T.R. (2007). Systems change reborn: rethinking our theories, methods, and efforts in human services reform and community-based change. American Journal of Community Psychology, 39(3 – 4), 191 – 196. Foster-Fishman, P.G., Nowell, B, & Yang, H. (2007). Putting the system back into systems change: A framework for understanding and changing organizational and community systems. American Journal of Community Psychology, 39(3 – 4), 197 - 215. Hargreaves, M. B. (2010). Evaluating systems change: A planning guide. Princeton, NJ: Mathematica Policy Research, Inc. Retrieved from: http://www.mathematicampr.com/publications/PDFs/health/eval_system_change_methodbr.pdf Hatch. M. J. (2011). Organizations: A very short introduction. Oxford, UK: Oxford University Press. Hatch, M. J. & Cunliffe, A.L. (2006). Organization theory: Modern, symbolic and postmodern perspectives. Oxford, UK: Oxford University Press. Holman, P., Devane, T., Cady, S., & Associates (2007). The change handbook: The definitive resource on today’s best methods for engaging whole systems. San Francisco, CA: Berret-Koehler Publishers. Institute for Community Inclusion (ICI) Disability and Rehabilitation Research Project on Emerging Disability and Systems Change website: http://www.communityinclusion.org/project.php?project_id=5 Jones, R.A., Jimmieson, N. L., & Griffiths, A. (2005). The impact of organizational culture and reshaping capabilities on change implementation success: The mediating role of readiness for change. Journal of Management Studies, 42(2), 361 – 386. Kendrick, M.J., Jones, D.L., Bezanson, L., & Petty, R.E. (2006). Key components of systems change. Houston, TX: ILRU Community Living Partnership. Retrieved from http://www.socialrolevalorization.com/articles/kendrick/key-components-of-systems-change.pdf Kirkman, B.L. et al (2011). Managing a new collaborative entity in business organizations: Understanding organizational communities of practice effectiveness. Journal of Applied Psychology, 96(6), 1234 – 1245. Luhman, N. (2012). Introduction to systems theory. Cambridge, UK: Polity Maryland Mental Hygiene Administration (MHA) website: http://dhmh.maryland.gov/mha Meadows, D.H. (2008). Thinking in systems: A primer. White River Junction, VT: Chelsea Green Publishing Company. Montalto, N.V. & Hasnain, R. (2011). Systems change for greater cultural competency in the Pennsylvania disability service and support sector. A report to the Pennsylvania Developmental Disabilities Council by Diversity Dynamics, LLC. Retrieved from 8 http://www.paddc.org/images/stories/pdfs/systems_change_for_greater_cultural_competence_in_ pa_disability_service_sector.pdf Nowell, B. (2009). Profiling capacity for coordination and systems change: The relative contribution of stakeholder relationships in interorganizational collaboratives American Journal of Community Psychology, 44(3 – 4), 196 – 212. Patton, M.Q. (2006). Evaluation for the way we work. The Nonprofit Quarterly, 13(1), 28 – 33. Preskill, H. & Catsambas, T.T. (2006). Reframing evaluation through appreciative inquiry. Newbury, CA: Sage Publications. Senge, P.M. et al. (1994). The fifth discipline fieldbook: Strategies and tools for building a learning organization. Broadway, NY: Doubleday. Senge, P.M. et al. (1999). The dance of change: The challenges of sustaining momentum in learning organizations. Broadway, NY: Doubleday. Senge, P.M. (2006). The fifth discipline: The art & practice of the learning organization. Broadway, NY: Doubleday. Wenge, E.C. (1998). Communities of practice: Learning as a social system. Systems Thinker, 9(5), June – July 1998. Retrieved from http://www.wetlands.za.net/documents/communities%20of%20practice/Communities%20of%20 Practice%20Learning%20as%20a%20Social%20System,%20Wenger%2098.pdf Yin, R. (1994) Case study research: Design and methodology. Beverly Hills, CA: Sage. ADDITIONAL READING Bertalanffy, L. von (1968). General systems theory. New York, NY: Braziller. Center for Civic Partnership (2001). Community-based systems change: Getting started. Sacramento, CA: Author. Retrieved from http://www.civicpartnerships.org/docs/publications/commun_based_sys.htm Conner, D. (1998). Leading at the edge of chaos: How to create the nimble organization. New York, NY: John Wiley & Sons. Daft, R.L. (2009). Organization theory and design. Mason, OH: South-Western College. Dear, P. & Ripley, D. (1997). Performance improvement interventions: Culture and systems change. Silver Spring, MD: International Society for Performance Improvement (ISPI). Elias, A.A., Cavana, R.Y., & Jackson, L.S. (2000). Linking stakeholder literature and system dynamics: Opportunities for research, Proceedings of the international conference on systems thinking in management, Geelong, Australia (2000), pp. 174-179. Hickman, G. R. (1997). Transforming organizations to transform society. In Kellogg Leadership Studies Project, Transformational Working Papers, College Park, MD: James MacGregor Burns Academy of Leadership. 9 Kilgore, S.B. & Reynolds, K.J. (2011). From silos to systems: Reframing schools for success. Thousand Oaks, CA: Corwin. Kotter, J.P, & Rathgeber, H. (2005). Our iceberg is melting: Changing and succeeding under any conditions. New York, NY: St. Martin’s Press. Leana, C.R., & B. Barry. (2000). Stability and change as simultaneous experiences in organizational life. Academy of Management Executive, 25(4), 753 – 759. Marshak, R.J. (2002). Changing the language of change: How new contexts and concepts are challenging the ways we think and talk about organizational change. Strategic Change, 11(5), 279 – 286. Meyerson, D.E. (October 2001). Radical change the quiet way. Harvard Business Review. Nadler, D.A. & Tushman, M.L. (1989). Organizational frame bending: Principles for managing reorientation. Academy of Management Executive, 3, 194 – 204. Ospina, S., & Su, C. (2009). Weaving color lines: Race, ethnicity, and the work of leadership in social change organizations. Leadership, 5, 131 – 171. Pugh, D.S. (ed.) (2007). Organization theory: Selected classic readings. (5th Eds.) London, UK: Penguin. Quinn, R.E., Spreitzer, G.M., & Brown, M.V. (2000). Changing others through changing ourselves: The transformation of human systems. Journal of Management Inquiry, 9(2), 147 – 164. Randall, J. (2004). Managing change / Changing Managers. New York, NY: Routledge. Ristino, R.J. (2007). Communicating with external publics: Managing public opinion and behavior. Health Marketing Quarterly, 24(3/4), 55 – 80. Schein, E.H. (1996). Kurt Lewin’s change theory in the field and in the classroom: Notes toward a model of managed learning. Systems Practice, 9, 27 – 47. Svedin, L.M. (2005). Public and private sector cooperation in crises: Managing organizational relationships under adverse circumstances. Conference Paper, American Political Science Association 2005 Annual Meeting, Washington DC, 1 – 27. Van Wyk, G. (2003). A systems approach to social and organizational planning: Cure for the mess in health care? Victoria, BC, Canada: Trafford Publishing. Wenge, E.C. & Snyder, W.M. (2006). Communities of practice: The organizational frontier. Harvard Business Review, January – February 2000. Retrieved from http://itu.dk/people/petermeldgaard/B12/lektion%207/Communities%20of%20Practice_The%20 Organizational%20Frontier.pdf Tucker, A.L., & Edmonson, A.C. (Winter 2003). Learn from failures. Organizational and psychological dynamics that inhibit system change. California Management Review, 55 – 72. 10 11