Sequim School District No. 323
“All Students Will Experience Success”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
February 6, 2012 - 5 PM Superintendent Search Workshop
President Sarah Bedinger opened the Superintendent Search Workshop at 5:15pm, with all
board members present with the exception of Director Bev Horan, who was previously
excused. Rich Parker, from the search firm McPherson & Jacobson, opened the workshop
by going over the comments that had been received during the stakeholder workshops and
online via the survey monkey. The discussion then turned to the next phase of the search
whereby the semi-finalists will be chosen. Board members were given digital copies of all the
applications submitted and they will be choosing their own short lists to present at the
February 21st closed session workshop, as well as their choice of potential questions for the
semi-finalists. President Sarah Bedinger adjourned the workshop at 7:55pm with a five
minute recess before the commencement of the Regular Meeting.
7PM - Regular Board Meeting with Hearing
President Sarah Bedinger opened the Regular Meeting at 7:00 pm noting the excused
absence of Director Bev Horan, and all Student Board Representatives present. The Pledge
of Allegiance was conducted.
PRESENT
Sarah Bedinger, President
Virginia O’Neil, Vice President
John Bridge, Director
Walter Johnson, Director
Lorah Steichen, Student Board Representative
Mollie Smith, Student Board Representative
Bill Bentley, Superintendent
Marilyn Walsh, Secretary
Cathie Osborne, Citizen
Patsene Dashiell, District Office
Spencer Dee Marcy, Citizen
Charles Wehr, Citizen
David Updike, SEA
Jack Walsh, Citizen
Brian Lewis, District Office
Patra Boots, Haller Elementary
PUBLIC HEARING REGARDING the POSSIBLE ISSUANCE OF NON-VOTED DEBT
President Sarah Bedinger opened the Public Hearing at 7:03pm in order to hear public
comment on the proposed plan for the issuance of non-voted debt. Superintendent Bentley
explained the purpose of the non-voted debt would be for the purpose of renovating the 1979
addition of the Community School and renovation of space for other district operated
programs. Business Manager Brian Lewis showed that fuel cost savings alone that will be
gained by the closure of the Community School would cover the majority of the payment on the
debt. President Sarah Bedinger asked for any comments or questions from the audience.
There being none, John Bridge moved to close the public hearing at 7:10pm. Vice President
Virginia O’Neil seconded; vote taken; motion carried.
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February 6, 2012
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APPROVAL OF MINUTES
Vice President Virginia O’Neil moved to approve the minutes from the January 23, 2011
Regular Board Meeting and Student Learning Workshop and the February 1, 2012 Special
Board Meeting as presented. Director John Bridge seconded; vote taken; motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Director Walter Johnson moved to approve the agenda as printed. Director John Bridge
seconded; vote taken; motion carried.
BOARD COMMUNICATION AND OTHER ITEMS
 Director Walter Johnson reminded everyone of the upcoming Variety Show Saturday,
February 11 at 2pm in the High School auditorium, to benefit Sequim Education
Foundation. Discussion followed.
 Director John Bridge was contacted by a community member about putting up a sign and
naming the field in honor of the community member that made it possible for the school
district to acquire the field. The school district has Policy #6970 – Naming Facilities, that
will be reviewed at the upcoming Policy Committee meeting scheduled for February 13
and reported on at the next board meeting regarding this request.
 Vice President Virginia O’Neil had received comments thanking the board for the extra
help at Haller Elementary. Virginia was also asked why Administration Meetings are held
while school is in session instead of outside school hours. Superintendent Bentley
explained that this issue was looked at each year and it has been determined that the
twice-monthly meetings seem to be held in the most advantageous time slot, for right now.
 Virginia also asked about students having their infants on campus with them, what the
parameters were. Superintendent Bentley asked if she would talk to him further about the
issue and then they could go back to the board with an answer.
 President Sarah Bedinger thanked SEA President David Updike, and all the teachers for
the many ways they honored the board during Board Appreciation month. Sarah spoke for
all when she said how much the board appreciated their many gestures of appreciation.
Discussion followed.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
 Student Board Representative Lorah Steichen reported that finals had just ended and the
new semester started today. The photography class sent five students to a regional
competition in Aberdeen where they did quite well for it being their first time.
 Student Board Representative Mollie Smith reported that Greywolf Elementary is having
their Math Night and Spaghetti Feed on Thursday, February 9 and Helen Haller
Elementary is having their Family Fun Night on Friday, February 10.
PUBLIC COMMENTS - This time is set aside for receiving both written and oral
communication from those in attendance who wish to speak on items not included on the
agenda. (Ref. Policy 1430, 4220 and 4220P). There were no public comments at this time.
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New
Business with a motion from any Board member.
a. General Fund Vouchers No. 175545 thru No. 175565 in the total amount of $38,770.26;
and No. 175566 thru No. 175566 in the total amount of $953.62 and No. 175567 thru
No. 175663 in the total amount of $94,064.67.
b. ASB Fund Vouchers No. 9002 thru No. 9002 in the total amount of $ 361.73 and No.
9003 thru No. 9016 in the total amount of $26, 723.50.
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February 6, 2012
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c.
d.
e.
f.
Payroll for the month of January, 2012 in the total amount of $1,603,503.81.
Personnel - Employment with the District will be conditional upon the district’s receipt of
a criminal conviction history record that is clear of any convictions, adjudications,
protective orders, final decisions, or criminal charges in accordance with Washington
State law and conditional upon receipt of a sexual Misconduct Disclosure Form from
prior Washington State employer(s), where employment was in a school setting,
indicating that no sexual, verbal or physical misconduct materials were found in the
records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
1) Recommend Valorie Thornock, Receptionist, for classified part-time Payroll Clerk
position, effective upon the hiring of an additional part-time receptionist, as
presented.
2) Offer Rick Miko full-time certificated Middle School Math/LAP position for the 20112012 school year, as presented.
Approve Jazz Band out-of-state travel to Moscow, Idaho for the Lionel Hampton Jazz
Festival February 24 & 25, 2012 as presented.
Accept cash donation in the amount of $33,926.26 from the estate of Charlotte M. Kirby
to be used for scholarships in the donor’s name, as presented.
Vice President Virginia O’Neil moved to accept the Consent Agenda items ‘a’ thru ‘f’ as
presented. Director Walter Johnson seconded; vote taken; motion carried. Attention was
drawn to item ‘f’, a generous donation received by the high school for scholarships.
Discussion followed.
REPORTS
None at this time.
SUPERINTENDENT REPORT/DISCUSSION
 Superintendent Bentley commended our Representatives Kevin Van De Wege and Steve
Tharinger for taking the time to talk one-on-one with Bev Horan, Lorah Steichen, Mollie
Smith and himself at the Legislative Conference held January 29-30. Student Board
Representatives Lorah and Mollie noted that it was exciting to have the opportunity to
have their voices heard regarding the issues.
 The legislature has a number of bills that they are considering, but so far there are no
clear answers as to which options may be taken. The McCleary decision has had an
impact on several of the choices they could have chosen. Discussion followed.
 Recently school had to close for four days due to snow. The calendar had three snow
days built in. Superintendent Bentley shared that after much discussion, it appeared that
the best time to make up that day would be at the end of the year, in spite of the fact that
great care always goes into making sure that the last day of school does not fall on a
Monday. Any additional snow days we might have this school year would make that less
of an issue.
 There is a Facilities Committee meeting scheduled for Wednesday, February 8. Agenda
items for that meeting include Summer Projects and discussion about potential classroom
configurations for OPA at the Community School.
 There is a Finance Committee meeting scheduled for Thursday, February 9. Topics for
discussion will include financial projections and budget decision criteria.
UNFINISHED BUSINESS
Vice President Virginia O’Neil moved to adopt Resolution No. 03-2011/2012 regarding
issuance of non-voted debt. Director John Bridge seconded; vote taken; motion carried.
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NEW BUSINESS
Director John Bridge moved to adopt Resolution No. 04-2011/2012 Asset Preservation System
(APS). Director Walter Johnson seconded; vote taken; motion carried.
FOR YOUR INFORMATION
a. PDC Filing for Board members is open online. Due April 15th
b. Enrollment report taken February 1, 2012 as presented.
c. Upcoming Board Meetings, etc.
o Feb. 21 – 5 pm Executive Session Superintendent Search/7 pm Regular Board
Meeting
Note: Changed from Monday, Feb. 20 to Tuesday, Feb. 21 due to
President’s Day Holiday
o March 7 – Regular Board Meeting 7pm Note: changed from Monday, March 5
to Wednesday, March 7 due to scheduling conflicts
o March 10 – All Day Special Executive Session to conduct Semi-Finalist
Interviews with 7pm Special Meeting to follow to announce the selection of 2-3
superintendent Finalist candidates.
o March 19th, , 20th and 21st – Finalists for Superintendent Search visit the district
for the entire day ending with a final interview with the Board and a Community
Forum.
d. Building Reports as presented.
e. Upcoming Events of Interest as presented
f.
Art work courtesy of Helen Haller Elementary
EXECUTIVE SESSION
At 8:10pm Director Walter Johnson moved to recess to Executive Session for approximately
one hour, as per RCW42.30.110(g), to review the performance of public employees. Vice
President Virginia O’Neil seconded; vote taken; motion carried.
At 9:10pm Director John Bridge checked the hallway and foyer for any audience members and
found none. At 9:15pm Director Walter Johnson moved to extend the Executive Session for
approximately 30 minutes to 9:45pm. Vice President Virginia O’Neil seconded; vote taken;
motion carried.
At 9:45pm Director John Bridge checked the hallway and foyer for any audience members and
found none. At 9:50 Director John Bridge moved to extend the Executive Session for an
additional 15 minutes. Vice President Virginia O’Neil seconded; vote taken; motion carried.
At 9:53pm Vice President Virginia O’Neil moved to adjourn the Executive Session and return to
Regular Session with no action being taken. Director John Bridge seconded; vote taken;
motion carried.
ADJOURNMENT
At 9:54pm Director Walter Johnson moved to adjourn the Regular Session. Vice President
Virginia O’Neil seconded; vote taken; motion carried.
Sarah Bedinger, Board President
Bill Bentley, Superintendent
John Bridge, Director
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