THOMPSON-NICOLA REGIONAL DISTRICT
BYLAW NO. 1778
A BYLAW TO ESTABLISH THE OFFICER POSITIONS OF THE THOMPSON-NICOLA
REGIONAL DISTRICT AND TO ESTABLISH THE POWERS, DUTIES AND
RESPONSIBILITIES OF SUCH OFFICERS
WHEREAS, pursuant to the authority contained in Section 196 of the Municipal Act, Chapter 323, R.S.B.C.,
1996 and amendments thereto, the Board of Directors may by bylaw establish officer positions, and may
assign powers, duties and functions to those said officers.
AND WHEREAS, pursuant to the authority contained in Section 200 of the Municipal Act, Chapter 323,
R.S.B.C. 1996 and amendments thereto, the Board of Directors may provide for the appointment of
employees to carry out the business of the Thompson-Nicola Regional District.
NOW THEREFORE the Board of Directors of the Thompson-Nicola Regional District, in open meeting
assembled, enacts as follows:
1. CITATION
1.1
This bylaw shall be cited as the “Thompson-Nicola Regional District Officers Bylaw No. 1778,
2000.
2. INTERPRETATION
2.1
In this bylaw the following words and phrases have the meanings set opposite them unless the
context otherwise requires;
Board of Directors – Means the Board of Directors of the Thompson-Nicola Regional District
3. GENERAL
3.1 The business of the Thompson-Nicola Regional District under the direction of the Board of
Directors shall be carried on by and through the Officers as set out hereinafter in this bylaw.
3.2 The Board of Directors may by resolution establish the terms and conditions of employment for
Officers and Managers including but not limited to remuneration, benefits, expenses, hours of
work and manner of appointment, promotion, discipline and dismissal provided they do not
conflict with any agreements and/or other senior government legislation.
3.3
The Oath of Office as set out in Section 201 of the Municipal Act is hereby adopted as the Oath of
Office for Officers and Managers of the Thompson-Nicola Regional District.
Bylaw No. 1778
Page 2
3.4
The Officers set out in Clause 4 hereinafter, may themselves or by delegation to or in consultation
with other Officers, appoint Managers as identified in Clause 5 hereinafter, and other employees to
assist in carrying out the business of the Thompson-Nicola Regional District.
3.5
Notwithstanding any clause in this bylaw, one person may be appointed to two or more of the
positions as hereinafter noted. All of the positions as hereinafter noted need not be filled if, in the
opinion of the Board of Directors, it is not warranted at that time.
3.6
Notwithstanding any clause in this bylaw, the powers, duties and responsibilities of the Officer
Positions as hereinafter noted in this bylaw shall become the responsibility of the Chief
Administrative Officer or his designate in the absence of the subject Officers.
4. OFFICER POSITIONS
4.1
The following positions are hereby established as Officer positions of the Thompson-Nicola
Regional District;
4.1.1
4.1.2
4.1.3
4.1.4
4.1.5
4.1.6
Chief Administrative Officer
Clerk/Director of Community Services
Director of Development Services
Director of Environmental Services
Director of Finance
Director of Library Services
5. MANAGER POSITIONS
5.1
The following positions are hereby established as Manager and Other Employee positions of the
Thompson-Nicola Regional District;
5.1.1
5.1.2
5.1.3
5.1.4
5.1.5
5.1.6
5.1.7
5.1.8
5.1.9
5.1.10
Administrative Assistant
Executive Secretary
Manager of Building Inspections
Manager of Economic Development
Manager of Environmental Health
Manger of Finance and Administration
Manager of Information Systems
Manager of Library and Support Services
Manager of Planning Services
Manager of Utility Services
6. POWERS, DUTIES AND RESPONSIBILITIES
6.1
In addition to the powers, duties and responsibilities assigned to the Officer positions as
hereinafter noted in this bylaw, the Board of Directors may by resolution assign to said Officers,
additional powers, duties and functions, as it deems necessary and appropriate.
6.2
In addition to the powers, duties and responsibilities assigned to the Manager positions as
hereinafter noted in this bylaw, Officers may assign to said Managers under their supervision
and direction, additional powers, duties and responsibilities.
Bylaw No. 1778
Page 3
6.3
All Officers and Managers, as a primary component of their job functions, shall exercise
authority and responsibility with respect to the appointment, evaluation, scheduling, promotion,
supervision, direction, discipline and discharge of subordinate employees, as well as the
resolution or settlement, on behalf of the Thompson-Nicola Regional District, of disputes arising
with respect to such subordinate employees under the terms of any collective agreement between
the Thompson-Nicola Regional District and Canadian Union of Public Employees Local 2587 or
B.C. Government and Service Employee’s Union.
6.4
The powers, duties and responsibilities of the Chief Administrative Officer or his designate are as
set out in Section 197 of the Municipal Act and in Schedule “A” attached hereto.
6.5
The powers, duties and responsibilities of the Clerk/Director of Community Services are as set
out in Section 198 of the Municipal Act and in Schedule “B” attached hereto.
6.6
The powers, duties and responsibilities of the Director of Finance are as set out in Section 199 of
the Municipal Act and in Schedule “C” attached hereto.
6.7
The powers, duties and responsibilities of the Director of Development Services are as set out in
Schedule “D” attached hereto.
6.8
The powers, duties and responsibilities of the Director of Environmental Services are as set out in
Schedule “E” attached hereto.
6.9
The powers, duties and responsibilities of the Director of Library Services are as set out in
Schedule “F” attached hereto.
6.10
The powers, duties and responsibilities of the Administrative Assistant are as set out in Schedule
“G” attached hereto.
6.11
The powers, duties and responsibilities of the Executive Secretary are as set out in Schedule “H”
attached hereto.
6.12
The powers, duties and responsibilities of the Manager of Building Inspections are as set out in
Schedule “I” attached hereto.
6.13
The powers, duties and responsibilities of the Manager of Economic Development are as set out
in Schedule “J” attached hereto.
6.14
The powers, duties and responsibilities of the Manager of Environmental Health are as set out in
Schedule “K” attached hereto.
6.15
The powers, duties and responsibilities of the Manager of Finance and Administration are as set
out in Schedule “L” attached hereto.
6.16
The powers, duties and responsibilities of the Manager of Information Services are as set out in
Schedule “M” attached hereto.
6.17
The powers, duties and responsibilities of the Manager of Library and Support Services are as
set out in Schedule “N” attached hereto.
Bylaw No. 1778
Page 4
6.18
The powers, duties and responsibilities of the Manager of Planning Services are as set out in
Schedule “O” attached hereto.
6.19
The powers, duties and responsibilities of the Manager of Utility Services are as set out in
Schedule “P” attached hereto.
7. MISCELLANEOUS
7.1
That Regional District Designated Officers Bylaw No. 7, 1969 be repealed.
7.2
That Regional District Terms of Employment Bylaw No. 8, 1969 be repealed.
7.3
That Thompson-Nicola Regional District Planning Director Bylaw No. 9, 1969 be repealed.
7.4
That Designated Officers Increment Schedule Bylaw No. 10, 1969 be repealed.
7.5
That Regional District Terms of Employment Amendment Bylaw No. 102, 1972 be repealed.
7.6
This bylaw shall come into force and take effect on and after the date of the adoption hereof.
READ A FIRST TIME this
24th
day of February 2000.
READ A SECOND TIME this
24th
day of February 2000.
READ A THIRD TIME this
24th
day of February 2000.
_______________________________
J.R.MCBRIDE, CLERK
________________________________
A.D.KEMP, CHAIR
Bylaw No. 1778
Page 5
SCHEDULE “A”
TITLE:
CHIEF ADMINSTRATIVE OFFICER
REPORTING
RELATIONSHIP:
Reports to the Board of Directors
DUTIES:
1.
2.
3.
4.
5.
Provides pro-active and seasoned advice to the Board of Directors on all current and future policies,
programs and budgets;
Acts as the coordinator and team leader of the administration;
Provides public relations contact as required;
Attends meetings, prepares and submits reports to the Board of Directors and other committees as
required;
Keeps abreast of pending and current legislation.
Bylaw No. 1778
Page 6
SCHEDULE “B”
TITLE:
CLERK / DIRECTOR OF COMMUNITY SERVICES
REPORTING
RELATIONSHIP:
Reports directly to the Chief Administrative Officer
DUTIES:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Plans, organizes and directs the overall department;
Provides leadership and supervision to department staff;
Develops department policies and procedures;
Provides public relations contact as required;
Oversees budget preparations and financial responsibility of the department;
Stays abreast and keeps the Board aware of current and pending legislation;
Attends meetings, prepares and submits reports to the Board of Directors and other committees as
required;
Oversees the legislative records management within the regional district;
Oversees the management and delivery of all regional district community services and assists in the
pursuit of new services;
Conducts municipal elections as the returning officer;
Coordinates the provision of information requested under the Freedom of Information and Right to
Privacy Act;
Liaises with other senior management in the pursuit of organizational objectives.
Bylaw No. 1778
Page 7
SCHEDULE “C”
TITLE:
DIRECTOR FINANCE
REPORTING
RELATIONSHIP:
Reports directly to the Chief Administrative Officer
DUTIES:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Plans, organizes and directs the overall department;
Provides leadership and supervision to departmental staff;
Develops departmental policies and procedures;
Provides public relations contact as required;
Oversees entire Regional Hospital and Hospital Districts budget preparation;
Stays abreast and keeps the Board aware of current and pending legislation;
Attends meetings, prepares and submits reports to the Board of Directors and other committees;
Safeguards Regional District and Hospital District assets;
Assists in the development and dissemination of information relevant to decisions by taxpayers
regarding new services;
Liaises with other senior management in the pursuit of organizational objectives.
Bylaw No. 1778
Page 8
SCHEDULE “D”
TITLE:
DIRECTOR DEVELOPMENT SERVICES
REPORTING
RELATIONSHIP:
Reports to the Chief Administrative Officer
DUTIES:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Plans, organizes and directs the overall department;
Provides leadership and supervision to departmental staff;
Develops departmental policies and procedures;
Provides public relations contact as required;
Oversees budget preparations and financial responsibility of the department;
Stays abreast and keeps the Board aware of current and pending legislation;
Attends meetings, prepares and submits reports to the Board of Directors and other committees as
required;
Oversees all land use and related development issues;
Liaises with other senior management in the pursuit of organizational objectives.
Bylaw No. 1778
Page 9
SCHEDULE “E”
TITLE:
DIRECTOR ENVIRONMENTAL SERVICES
REPORTING
RELATIONSHIP:
Reports to the Chief Administrative Officer
DUTIES:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Plans, organizes and directs the overall department;
Provides leadership and supervision to departmental staff;
Develops departmental policies and procedures;
Provides public relations contact as required;
Oversees budget preparations and financial responsibility of the department;
Stays abreast and keeps the Board aware of current and pending legislation;
Attends meetings, prepares and submits reports to the Board of Directors and other committees as
required;
Directs the design, construction and operation of solid and liquid waste and utilities capital projects;
Oversees all environmental issues that impact the regional district;
Liaises with other senior management in the pursuit of organizational objectives.
Bylaw No. 1778
Page 10
SCHEDULE “F”
TITLE:
DIRECTOR OF LIBRARY SERVICES
REPORTING
RELATIONSHIP:
Reports to the Chief Administrative Officer
DUTIES:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Plans, organizes and directs the overall Library System;
Provides leadership and supervision to departmental staff;
Develops departmental policies and procedures;
Provides public relations contact as required;
Oversees budget preparations and financial responsibility of the department;
Stays abreast and keeps the Board aware of current and pending legislation;
Attends meetings, prepares and submits reports to the Board of Directors and other committees as
required;
Oversees all issues relating to the delivery of library services throughout the region;
Liaises with other senior management in the pursuit of organizational objectives.
Bylaw No. 1778
Page 11
SCHEDULE “G”
TITLE:
ADMINISTRATIVE ASSISTANT
REPORTING
RELATIONSHIP:
Reports directly to the Chief Administrative officer
DUTIES:
1.
2.
3.
4.
5.
6.
Prepares and circulates agendas for all meetings of the Board of Directors and for other committees as
required;
Records, prepares and ensures appropriate distribution of the minutes of required meetings;
Prepares correspondence as directed by the Chief Administrative Officer;
Coordinates attendance of Board members to conventions; seminars and workshops;
Assists Clerk/Director of Community Services in maintaining a records management system for all
administrative and legislative files;
Provides support to the Chief Election Officer relative to elections procedures.
Bylaw No. 1778
Page 12
SCHEDULE “H”
TITLE:
EXECUTIVE SECRETARY
REPORTING
RELATIONSHIP:
Reports directly to the Director of Library Services
DUTIES:
1.
2.
3.
4.
5.
6.
7.
In the absence of the Administrative Assistant, performs her duties;
Prepares and circulates agendas for all meetings of the Library System;
Records, prepares and ensures appropriate distribution of the minutes of required Library
meetings;
Prepares correspondence as directed by the Director of Library Services;
Coordinates attendance of Library Staff to conventions, seminars and workshops;
Assists the Clerk/Director of Community Services in maintaining records management for
Library staff personnel;
Responsible for clerical preparation and posting related to Library Staff.
Bylaw No. 1778
Page 13
SCHEDULE “I”
TITLE:
MANAGER OF BUILDING INSPECTION
REPORTING
RELATIONSHIP:
Reports directly to the Director of Development Services
DUTIES:
1.
2.
3.
Administration of building inspection services;
Ensures compliance or equivalency with land use and building bylaws and applicable
standards of construction, alteration, maintenance and safety;
Assists Director in:
1.
Organizing and directing the department
2.
Providing leadership and supervision to departmental staff
3.
Developing departmental policies and procedures
4.
Providing public relations contact as required
5.
Attending meetings, preparing and submitting reports to the Board of Directors and
other committees as required
6.
Keeping abreast of pending and current legislation.
Bylaw No. 1778
Page 14
SCHEDULE “J”
TITLE:
MANAGER OF ECONOMIC DEVELOPMENT
REPORTING
RELATIONSHIP:
Reports directly to the Director of Development Services
DUTIES:
1.
2.
3.
Coordinates, rationalizes and promotes economic development activities on a regional basis;
Provides research and liaison with other government agencies and the public in pursuit of
regional district objectives;
Assists Director in:
1.
Organizing and directing the department
2.
Providing leadership and supervision to departmental staff
3.
Developing departmental policies and procedures
4.
Providing public relations contact as required
5.
Attending meetings, preparing and submitting reports to the Board of Directors and
other committees as required
6.
Keeping abreast of pending and current legislation.
Bylaw No. 1778
Page 15
SCHEDULE “K”
TITLE:
MANAGER ENVIRONMENTAL HEALTH
REPORTING
RELATIONSHIP:
Reports directly to the Director of Environmental Services
DUTIES:
1.
2.
3.
Plans, organizes, directs, coordinates, reviews and evaluates the provision of solid waste
management, septage disposal, noxious weed and mosquito control services;
Coordination of Civic building maintenance services;
Assists Director in:
1.
Organizing and directing the department
2.
Providing leadership and supervision to departmental staff
3.
Developing departmental policies and procedures
4.
Providing public relations contact as required
5.
Attending meetings, preparing and submitting reports to the Board of Directors and
other committees as required
6.
Keeping abreast of pending and current legislation.
Bylaw No. 1778
Page 16
SCHEDULE “L”
TITLE:
MANAGER OF FINANCE AND ADMINISTRATION
REPORTING
RELATIONSHIP:
Reports directly to the Director of Finance
DUTIES:
1.
2.
Plans, organizes, directs, coordinates, reviews and evaluates financial and administrative
services;
Assists Director in:
1.
Organizing and directing the department
2.
Providing leadership and supervision to departmental staff
3.
Developing departmental policies and procedures
4.
Providing public relations contact as required
5.
Overseeing entire Regional District and Hospital Districts budget preparation
6.
Staying abreast and keeping the Board aware of current and pending legislation
7.
Attending meetings, preparing and submitting reports to the Board of Directors and
other committees as required
8.
Safeguarding Regional District and Hospital Districts’ assets
9.
Developing and disseminating of information relevant to decisions by taxpayers
regarding new services.
Bylaw No. 1778
Page 17
SCHEDULE “M”
TITLE:
MANAGER OF INFORMATION SYSTEMS
REPORTING
RELATIONSHIPS:
Reports directly to the Director of Finance
DUTIES:
1.
2.
Oversees, implements and directs all information technology services within the
organization;
Assists Director in:
1.
Organizing and directing the department
2.
Providing leadership and supervision to departmental staff
3.
Developing departmental policies and procedures
4.
Providing public relations contact as required
5.
Attending meetings, preparing and submitting reports to the Board of Directors and
other committees as required.
6.
Keeping abreast of new technology.
Bylaw No. 1778
Page 18
SCHEDULE “N”
TITLE:
MANAGER OF LIBRARY AND SUPPORT SERVICES
REPORTING
RELATIONSHIPS:
Reports directly to the Director of Library Services
DUTIES:
1.
2.
Plans, organizes, directs, coordinates, reviews and evaluates library programs and services;
Assists Director in:
1.
Organizing and directing the department
2.
Providing leadership and supervision to departmental staff
3.
Developing department policies and procedures
4.
Providing public relations contact as required
5.
Attending meetings, preparing and submitting reports to the Board of Directors and
other committees as required
6.
Keeping abreast of pending and current legislation
7.
Keeping abreast of new library technologies.
Bylaw No. 1778
Page 19
SCHEDULE “O”
TITLE:
MANAGER OF PLANNING SERVICES
REPORTING
RELATIONSHIP:
Reports directly to the Director of Development Services
DUTIES:
1.
2.
Preparation of land use plans, bylaws and procedures to implement land use and
development issues;
Assists Director in:
1.
Organizing and directing the department
2.
Providing leadership and supervision to departmental staff
3.
Developing departmental policies and procedures
4.
Providing public relations contact as required
5.
Attending meetings, preparing and submitting reports to the Board of Directors and
other committees a required
6.
Keeping abreast of pending and current legislation.
Bylaw No. 1778
Page 20
SCHEDULE “P”
TITLE:
MANAGER UTILITY SERVICES
REPORTING
RELATIONSHIP:
Reports directly to the Director of Environmental Services
DUTIES:
1.
2.
Plans, organizes, directs, coordinates, reviews and evaluates the provision of design,
construction, and maintenance of water and sewer systems services
Assists Director in:
1.
Organizing and directing the department
2.
Providing leadership and supervision to departmental staff
3.
Developing departmental policies and procedures
4.
Providing public relations contact as required
5.
Attending meetings, preparing and submitting reports to the Board of Directors and
other committees as required
6.
Keeping abreast of pending and current legislation.