Annales of the 18th AIHV Congress
Notes for Contributors
Authors of the lectures and posters presented during the 18th AIHV Congress are
invited to offer their contributions for publication in the Annales, following the
guidelines below. Manuscripts that do not follow these guidelines will be returned
to the authors for correction, and must be returned in the correct form by the
submission deadline. The manuscripts and illustrations must be submitted not later
than December 31st, 2009. The maximum length for the text of each paper is 3,000
words, plus up to six plates, figures or tables occupying not more than one A4
page. Please note that tables count as illustrations. Papers in English, French and
German will be accepted.
The papers for the 18th Annales will be edited by the Organising Committee of the
AIHV-18 Congress. Editors will be Dr. Despina Ignatiadou (dignatiadou@culture.gr)
and Dr. Anastassios Antonaras (andonar@physics.auth.gr)
The print area for the Annales volume will be 238 mm high. The layout will be
composed of two 80-mm wide columns, for a total print width of 168 mm. Please
use a 12-point Times Roman typeface and double line spacing.
The text, references, figure captions and tables must be submitted in the form of
files in Word or Rich Text Format by e-mail and on a CDROM. Please label the disc
giving the name of the author, the title of paper, the software programme and the
version used. The CDROM should be accompanied by an A4 double-spaced paper
copy.
The illustrations submitted should be either digital original photos of high
resolution, or scanned from either black-and-white photographs of high quality
printed on glossy paper, or high quality colour prints or transparencies, or original
line drawings, not photocopies. Files should be in either TIFF- or JPEG-format and
designed for black and white reproduction, with a minimum resolution of 300 dpi.
Line drawings in particular should be saved at the highest possible resolution,
preferably 1200 dpi or above. It is important to prepare all illustrations to fit the
size and proportions of the Annales page (see previous paragraph). All illustrations
will be reproduced at single-column width unless there is a good reason for a larger
size. Figure numbers and captions should be given in a separate list of illustrations.
Artwork must be submitted electronically on the above-mentioned CDROM, and a
printed version must also be supplied.
It is intended that the volume will have some colour illustrations. Given the cost of
this, the decision whether an illustration merits colour reproduction or not will be
made by the editorial committee. Again for reason of cost, it is expected that the
colour illustrations will be reproduced as separate plate sections and not published
as part of the body of the article. If you consider it important that the illustrations
appear in the article, please submit them in a black and white format.
All the authors must sign a licence giving permission for their work and submitted
illustrations to be published in the 18th Annales. A licence form is included on the
last page of this document. Please print a copy, complete it and submit it with
your manuscript. Please give particular attention to sections c) and d). Obtaining
permission to publish illustrations is the responsibility of the authors. If you are
using photographs or drawings for which you do not own the copyright, e.g. if they
are from a published book or article, or have been provided by another institution,
you must obtain the written permission of the copyright holder.
References in the footnotes
The Harvard style of referencing will be used in the footnotes and bibliography.
The footnote reference should give the author's or editor's surname, the date of
publication and the page reference: e.g. Isings 1957, 41.
If you are referring to a particular object and illustration, the reference should
contain the author’s surname, the date of publication, the page reference of the
catalogue entry and the catalogue number (if appropriate), and then the figure or
plate number: e.g. Morton 1985, 52 no 27, pl. 2.
If an author has published more than one work in a year, these should be cited as
1989a, 1989b, etc.
If there are two co-authors cite both as follows: Stern and Schlick-Nolte 1994. et
al. can be used for works by three or more authors, provided there is no ambiguity.
For example, Harden et al. 1987, must not refer to more than one work by Harden
and his colleagues in that year. The names of all the co-authors should be given in
the list of references.
If you include unpublished information which will be published in the next few
years, cite it as forthcoming. If the information is unpublished and has been given
to you by someone else, give the person’s name and pers.comm. e.g. (D. F. Grose
pers. comm.)
The list of references
The list of references should be arranged alphabetically; give the full details for
each work in the following order:
References to books
author's/editor's surname
author's/editor's initials
date of publication
title of publication (in italics)
series title and number (if appropriate)
place of publication (unless the place of publication is also part of the series title)
name of publisher
e.g. Isings, C., 1957. Roman glass from dated finds. Groningen, J. B. Wolters.
Harden, D.B., Hellenkemper, H., Painter, K., Whitehouse, D., 1987. Glass of the
Caesars. Milan, Olivetti.
Morton, A.H., 1985. A catalogue of the early Islamic glass stamps in the British
Museum. London, British Museum Publications.
Stern, E.M., and Schlick-Nolte, B.,1994. Frühes Glas der alten Welt, 1600 v.Chr. –
50 n.Chr. Sammlung Ernesto Wolf. Stuttgart, Verlag Gerd Hatje.
References to journal articles
author's surname
author's initials
date of publication
title of article (with inverted commas)
title of journal (in italics)
journal volume number (in arabic figures)
page numbers of the whole article
e.g. Ignatiadou, D., 2002. ‘Colorless glass in late Classical and early Hellenistic
Macedonia’. Journal of Glass Studies 44, 11-24.
References to contributions in edited or multiple authored volumes
author's surname
author's initials
date of publication
title of contribution (with inverted commas)
book author's/editor's surname
book author's/editor's initials
title of publication (in italics)
series title and number (if appropriate)
place of publication in brackets (unless the place of publication is also part of the
series title)
name of publisher
page numbers of the contribution
e.g. Foy, D., 2000. ‘Technologie, géographie, économie: les ateliers de verriers
primaires et secondaires en Occident. Esquisse d’une évolution de l’Antiquité au
Moyen Âge’ in Nenna, M.-D. ed., La Route du Verre. Ateliers primaires et
secondaires du second millénaire av. J.-C. au Moyen Âge. Travaux de la Maison de
l’Orient Méditerranéen, no. 33, Lyon, 147-170.
or
Foy, D., 2000. ‘Technologie, géographie, économie: les ateliers de verriers
primaires et secondaires en Occident. Esquisse d’une évolution de l’Antiquité au
Moyen Âge’ in Nenna ed., 147-170.
and
Nenna, M.-D. ed. 2000. La Route du Verre. Ateliers primaires et secondaires du
second millénaire av. J.-C. au Moyen Âge. Travaux de la Maison de l’Orient
Méditerranéen, no. 3, Lyon.
Manuscripts, illustrations, and CDROMs should be posted by December 31st 2009 to
Dr. Despina Ignatiadou
Archaeological Museum of Thessaloniki
6, M.Andronikou str.
54621 Thessaloniki
Greece
Each paper will be acknowledged by email, and all papers will be sent to referees.
Authors may then be asked to make revisions if the comments of the referees
indicate that these would be advantageous. The editorial committee reserves the
right to reject papers.
Annales of 18th AIHV Congress
Licence to Publish
In order to publish your article we require you to sign this licence. Copyright
remains yours or the copyright holders. You must obtain permission to use any
illustrations for which you do not hold the copyright. Please note it is not
permissible to reproduce illustrations from previously published works without
explicit written permission of the copyright holder.
Name and Address of Author
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Title of Article
_______________________________________________________________________
_______________________________________________________________________
In consideration of the publication of my contribution in the above book, I hereby
warrant:
(a) that in the case of joint authorship I have been authorized by all co-authors to
sign this agreement on their behalf, and references to the singular shall include the
plural as appropriate;
(b) that this article is the author(s)' original work;
(c) that the article contains no violation of any existing copyright or other third
party right or any material of otherwise unlawful nature, and that I will indemnify
and keep indemnified the International Association for the History of Glass against
all claims and expenses (including legal costs and expenses) arising from any
breach of this warranty;
(d) that I have obtained permission for reproduction in printed format and
acknowledge the source of any illustrations, diagrams or other material in the
article of which I am not the copyright owner.
I grant the International Association for the History of Glass the exclusive right to
reproduce and distribute my article throughout the world in printed form.
Signed: _______________________________________ Date: ___________________