VALERO – KROTZ SPRINGS SHG #4
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HAZARD COMMUNICATION GUIDELINE
1.0 PURPOSE
The purpose of this guideline is to ensure that all Valero and contractor employees are informed about the hazardous substances which may be encountered in the workplace under normal working conditions or during a foreseeable emergency situation, and that the appropriate protective measures are available for working safely with these substances.
2.0 SCOPE
All Valero and contractor employees within the facility will comply with the requirements of this
SHG.
3.0 DEFINITIONS
HAZCOM refers to the Hazard Communication Standard 29 CFR 1910.1200.
Hazard Communication Coordinator - that person assigned by the Environmental and Safety
Affairs Director to coordinate the company efforts to identify, label, store chemicals and to train and communicate to all affected Valero and contractor employees the health and physical hazard involved.
Hazard Identification Tag - tags used to identify a piece of equipment that is being removed from a unit or area to be repaired, reconditioned or refurbished outside the refinery. These tags consist of four basic product specific tags, one lead procedural tag and one generic tag. The lead tag is used on any piece of painted equipment. The generic tag will be used to identify pieces of equipment in chemical, water or steam service.
Hazardous Materials - substances that pose a serious threat to human health or the environment if they are improperly managed.
Health Hazard - are chemicals that are carcinogens, toxic agents, reproductive toxins, irritants, corrosives, sensitizers, hepatotoxins (liver), nephrotoxins (kidney), agents that act on the hematopoietic (blood) system, and agents that damage the lungs, skin, eyes, or mucous membranes.
Material Safety Data Sheet (MSDS) - contains specific information about a chemical or product.
The information contained is the identification, physical hazards, ingredients, fire and explosion hazard, health hazard and emergency first aid, reactivity data, spill and leak procedures and special precautions.
Physical Hazard - means a chemical for which there is scientifically valid evidence that it is a combustible liquid, a compressed gas, explosive, flammable, an organic peroxide, and an oxidizer, pyrophoric, unstable (reactive) or water-reactive.
Process Unit Overview - a short narrative and list of the chemicals to aid personnel in understanding the purpose and operation of a process unit as well as the hazards associated with that process.

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Unit Operating Manual - a collection of start-up, normal and emergency operating procedures, including consequences of deviations, health and environmental issues and equipment lists.
Owning Department (Area) Supervisors - The unit/area/department supervisor who is responsible for the location in which the work is performed. Examples include Lead
Technicians, Superintendents and Shift Supervisors.
Owning Department Representative - For the purposes of this SHG, a subordinate of the
Owning Department Supervisor who is authorized to issue work permits.
Right to Know Station - Locations in the refinery where employees may access Hazard
Communication information.
4.0 RESPONSIBILITIES
4.1 Tagging and Supplying MSDS for Shipment of Equipment for Repair, Reconditioning or
Refurbishment
NORMAL BUSINESS HOURS OTHER TIMES
Tag & Supply MSDS (do it or get it done)
Person responsible for work to be done on Maintenance on-call representative equipment. (e.g. Inspector for relief valves;
Millwright Superintendent for rotating equipment)
Ensure tags and MSDS are attached (confirm it was done)
Warehouse or consignor representative and Shift Supervisor or consignor representative person responsible for shipping

VALERO – KROTZ SPRINGS
Department Directors/ Managers
SHG #4
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4.2 Individuals, Department, Or Group
Individual, Department or Group
Plant Manager

RESPONSIBILITIES
The overall implementation of hazard communication requirements.
Environmental and Safety Affairs
Director


Appointing a Hazard Communication Coordinator.
Ensuring that the proper information is obtained and disseminated to the appropriate parties.

Evaluating the potential hazards of chemicals produced by the company and develop an MSDS for each hazardous chemical
Hazard Communication
Coordinator produced, handled or shipped from this location in accordance with 29 CFR 1910.1200, Section (g).

Providing information to all employees about the hazardous materials to which they may be exposed, by means of a hazard communication program, labels and other forms of warning, material safety data sheets, training and information.

Periodically auditing the program to ensure that hazard information is readily understood by affected employees.

Maintaining Material Safety Data Sheets (MSDS) that are received with incoming shipments as well as hazardous materials produced and ensure that they are readily accessible to all employees.

Reviewing the MSDS for product hazard and make recommendations to operations as appropriate.

Maintain the most current MSDS.

Conduct periodic surveys to ensure that all hazardous materials used at the location are represented with an MSDS.

Communicating to contractors and others the Hazard
Communication Guideline and information on procedures to take in event of an emergency.

Notifying the Hazard Communication Coordinator of changes in equipment, operating procedures or raw materials used.

Reviewing operations with supervisors to determine which jobs require the handling of hazardous materials.

Ensuring that employees have been provided adequate training to handle hazardous materials in a safe manner.
Owning Department (Area)
Supervisors
Owning Department (Area)
Representative

Identifying all jobs requiring the use of hazardous materials.

Ensuring pre-job instructions specifying appropriate protective measures for the employees are supplied and followed.

Ensuring that the required labeling practices are being followed.

Conducting routine surveys of the work area to evaluate engineering controls, safe work practices and use of protective equipment.

Requiring the correct Personnel Protective Equipment matched to the hazards involved.

VALERO – KROTZ SPRINGS
Individual, Department or Group
Employees
Purchasing/Warehouse
SHG #4
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RESPONSIBILITIES

Consulting labels, MSDS, and following standard operating procedures.

Knowing the location and proper use of the appropriate personal protective equipment.

Knowing their role in emergency procedures.

Informing their supervisor of:

Symptoms that may be related to the exposure of hazardous materials.

Missing or inaccurate labels on containers.

Any questions they may have in reference to hazard communication.

Ensuring that all vendor product MSDS are received and forwarded to the Environmental and Safety Affairs staff upon receipt.

Ensuring that labels on incoming containers of hazardous materials are not removed or defaced.

Ensuring that any material stored within the Warehouse that may pose a health or safety hazard is identified and labeled.

Ensuring that each container of hazardous material or equipment contaminated with hazardous material leaving the refinery during normal business hours.is labeled, tagged or marked and is accompanied by an MSDS.

Ensuring that the shipping, labeling, tagging or marking complies with DOT hazardous material transportation requirements.

Procuring required tags and maintaining a stock for distribution from the warehouse and Maintenance Tool Room.

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Individual, Department or Group
Training Department
RESPONSIBILITIES

Provide information and training on the location and availability of written hazard communication information, an explanation of the labeling system including the list of hazardous materials and material safety data sheets (MSDS) and how employees can obtain and use the appropriate information.

Provide information and training on hazardous materials in work areas at the time of an employee's initial assignment.

Provide information and training whenever new physical or health hazards are introduced into a work area.

Provide information and training on hazardous non-routine tasks and how to properly manage these through proper work or safety procedures. These tasks may include but are not limited to confined space entry, safe work permitting, lock, tag, try procedures, unit modification requirements, work location health and safety requirements, post emergency procedures and precautions, and tagging and providing MSDS for shipment of equipment for repair, refurbishing or reconditioning.

Maintain the Unit Operating Manuals which will include the physical and health hazards, appropriate work practices, continuous monitoring devices, emergency procedures, and the personal protective equipment to be used.
5.0 HAZARD COMMUNICATION INFORMATION

The following hazard communication information will be available at the Safety office:
· A master list of all Valero products and vendor supplied hazardous materials.
· All MSDS for hazardous materials used within the refinery.

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6.0 SUPPLEMENTARY INFORMATION
The following procedures and information assist in managing risks associated with hazardous materials in the refinery:
· Safe Work Permitting Guidelines
· Lock, Tag and Try Guideline
· Isolation Blinding Procedures
· Hot Work and Confined Space Entry Procedures
· Hot Tap / In service welding Procedures
· Management of Change Authorization Guideline and Pre-startup Safety Review Guideline
· Operating Procedures
·
Process Flow Sheets
· Piping and Instrument Drawings
· Work area monitoring and alarms (i.e. H
2
S, hydrocarbon monitors)
· Warning Signs for specific hazards (i.e. H
2
· Maintenance Craft Procedures
S, Corrosives)
· Personal Protective Equipment Hazard Assessment Tables
· Industrial Hygiene Health Surveillance Program
· Emergency Procedures Manual
7.0 AVAILABILITY OF HAZARD COMMUNICATION INFORMATION
Hazard communication information will be maintained in a Right-To-Know station in each work area consisting of:
· A copy of this guideline.
· A narrative on how to use an MSDS (see attachment # 1).
Note: Chemical lists and MSDS are also available as computer electronic copies and may be printed as necessary.
Note: Individuals may obtain copies of chemical lists, MSDS, OSHA's hazard communication standard, this guideline and any other information desired upon request from the Environmental
& Safety Affairs Department (E&SA).

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8.0 GENERAL REQUIREMENTS

All materials processed, stored, transported or otherwise handled in the facility are evaluated to determine if they are hazardous as defined in 29 CFR 1910.1200
Section d.



A master list of materials at the Krotz Springs facility is maintained by the E&SA department. This list includes information such as the product name, MSDS number, the manufacturer's name and the date of the MSDS.

9.0 LABELING

Each stationary or portable container of hazardous material(s) must be marked or identified so that it may be crossed referenced to a hazard communication document
(MSDS or other hazard information record).

A list of hazardous materials in each individual work area is maintained within the work area (Process Safety Overview and Unit Operating Manuals) along with specific information concerning the nature of the chemical and physical hazards involved.
The only exception to the labeling procedure is a portable container into which hazardous materials are transferred from labeled containers, and which are intended for immediate use of the employee performing the transfer.
All Lab sample containers will be tagged to identify the product contained.
All chemicals and products shipped off-site must have the following:
· A label indicating the chemical or product name, appropriate hazard warnings, and name and address of the manufacturer. Labels for company products are generated through the Purchasing/Warehouse Department.
· A copy of the Material Safety Data Sheet.

All equipment shipped off-site will be cleaned as thoroughly as practical before shipment.
A Hazard Identification Tag will be attached with each shipment. A Material Safety Data
Sheet (MSDS) for the equipment chemical service will accompany each equipment shipment.
10.0 VALERO MATERIAL HAZARD DETERMINATION & MSDS DEVELOPMENT
The Lab Superintendent, Environmental and Safety Affairs Department, Process Engineers, or other knowledgeable individuals are responsible for the hazard evaluation and MSDS development for raw materials, intermediate streams, and finished products handled at the refinery. The E&SA director will ensure the development and accuracy of needed MSDS.

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11.0 EMPLOYEE TRAINING

The E&SA staff, Maintenance and Operations Training Departments will provide the
Hazard Communication Training in accordance with 29 CFR 1910.1200 to all employees at the time of their employment and refresher training thereafter.

The Owning Area Supervisor will ensure required training is given when job assignments are changed for any assigned employee.

Employees will be informed of:
· The requirements of OSHA's hazard communication standard.
· Any hazardous materials which are present in their work area.
· The location and availability of refinery hazard communication information and guidelines.

Employees will be trained in the:
· Means to detect the presence or release of a hazardous material in their work area including employee exposure monitoring, continuous monitoring devices, and the appearance/odor of a hazardous material that may be released into the work environment.
· Physical and health hazards of materials in their work area.
· Work practices, emergency procedures, and personal protective equipment to be used in their work area.
· Ways to utilize the hazard communication program, including an explanation of the labeling system.
· Use and interpretation of a Material Safety Data Sheet and the terms used. (See attachment # 1)
· Employees shall also be informed of the hazards of non-routine tasks and how to properly manage these through proper work or safety procedures. These tasks may include but are not limited to confined space entry; lock, tag and try procedures; safe work permit guidelines; management of change (MOCA); and operations and maintenance procedures and precautions when appropriate.
12.0 CONTRACTORS

The Environmental and Safety Affairs Department as part of its contractor safety orientation program provides information to contractors on this guideline, the availability of MSDS and warning of possible hazards specific to this refinery.

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
The requirements relating to contractors include the following:
· Contractors will be provided with appropriate MSDS’s upon request to the Valero
Contractor Representative or the E&SA Department.
· Contractors are responsible for hazard communication training of their employees.
This training must meet the requirements as described in the OSHA Standard.
· Contractors must supply MSDS’s to the E&SA Department for all hazardous materials the contractor brings into the facility.
· Contractors will communicate to their employees the information as specified by the
Safe Work Permit and the chemical hazards of the area as specified by the Process
Safety Overview before they begin work in an area new to their employees.
13.0 TRADE SECRETS

The regulations allow industry protection of trade secrets or other confidential business information. The final decision to apply the trade secret provision of the regulation will be determined by the Director - Environmental & Safety Affairs Department and the plant director.
14.0 COMMUNITY AND CUSTOMER INFORMATION

Outside requests for Material Safety Data Sheets shall be forwarded to the
Environmental and Safety Affairs Department.

Records of these requests and information provided will be maintained by the E&SA
Department.

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ATTACHMENT # 1
EXPLANATION OF INFORMATION PROVIDED ON MSDS
CHEMICAL IDENTIFICATION
The introductory section of the Material Safety Data Sheet (MSDS) includes the chemical manufacturer’s name, address and emergency phone number, the chemical name, trade name, and chemical formula. This section helps you identify the chemical on the MSDS.
HAZARDOUS INGREDIENTS
This section lists any hazardous ingredient found within the chemical that can be hazardous to you. In this section you might also see the term TLV (Threshold Limit Value) and PEL
(Permissible Exposure Limit). Both terms are used to express the airborne concentration levels of a chemical to which most persons can safely be exposed during a normal workday. C.A.S.
(Chemical Abstract Service) numbers will usually be listed in this section of the MSDS. The
C.A.S. numbers identify specific chemicals according to a listing published by the American
Chemical Society.
PHYSICAL DATA
This section lists such important physical properties of the chemical as boiling point, vapor density, percent volatile, appearance and odor, and others. This information helps you determine the degree of hazards associated with the chemical in different work environments.
For example, vapor density describes the weight of a vapor relative to an equal volume of air
(air=1). If a chemical has a vapor density greater than 1, the vapor will be heavier than air and tends to fall and hug the ground.
FIRE AND EXPLOSION DATA
This section helps you determine the chemical's flash point, which is the temperature at which a chemical will release enough flammable vapor to ignite. Chemicals that ignite at or above 100 0 F are classified as flammable. In addition, this section usually lists the chemical's upper and lower flammability limits, proper types of extinguishing media (example: CO
2
, water, foam, etc.), special firefighting procedures, and any unusual fire and explosion hazards associated with the chemical.

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HEALTH HAZARD DATA
This section describes health effects associated with being overexposed to the chemical through ingestion, inhalation, and skin or eye contact. The information may include: the acute
(immediate) and chronic (long-term) effects of overexposure to the chemical, whether the chemical is a known carcinogen (cancer-causing agent), emergency and first aid procedures to follow in case of overexposure, whether overexposure may require immediate medical attention, and medical conditions that may be aggravated upon contact with the chemical. If you work in an area where overexposure is possible, personal protective equipment may need to be worn to protect you.
REACTIVITY DATA
The information contained in this section helps you determine if the chemical will react with other chemicals or conditions. Chemicals that are reactive (unstable) may explode, burn, or release toxic substances under certain conditions. In addition, this section usually tells you if the chemical is stable or unstable and lists any chemicals or substances that might be incompatible with the chemical.
SPILL OR LEAK PROCEDURES
This section lists the procedures to follow when a chemical is accidentally released or spilled. It will also cover types of cleanup and protective equipment needed to safely contain or clean up a spill as well as proper ways to dispose of the chemical.
SPECIAL PROTECTION INFORMATION
This section lists the types of special protective equipment (respirators, gloves, eye protection, and ventilation) that is recommended to be used when working with the chemical. Remember, there are various types of protective equipment that are specially designed for certain tasks.
Consult with your supervisor to ensure you are using the correct type for the work you are performing.
SPECIAL PRECAUTIONS
The last section usually discusses special precautions to be taken during handling and storage of the chemical. Also, this section will usually discuss any other health or safety concerns that have not already been mentioned in another section of the MSDS.

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ATTACHMENT II