OFFICE OF THE CHIEF ENGINEER, PARADIP PORT TRUST
PO: PARADIP PORT – 754142
DIST- JAGATSINGHPUR, ORISSA
No. CE/TECH/MISC-IV/1/09
Date:
NOTIFICATION FOR ENLISTMENT OF SUPPLIERS (CONTRACTORS)
Applications are invited for registration of Suppliers (Contractors) under Paradip Port
Trust in different classes i.e. “A”, “B”, “C” & “D” Class-wise for execution of Civil Works of
Paradip Port Trust. Registration fee and financial limit will be as follows :
Class of Supplier
(Contractor)
Class-A
Class-B
Class-C
Class-D
Financial Limit for
each Work
Upto Rs. 60.00 Lakhs
Upto Rs. 30.00 Lakhs
Upto Rs. 15.00 Lakhs
Upto Rs. 05.00 Lakhs
Registration Fee
(non-refundable)
Rs. 2000/Rs. 1500/Rs. 1000/Rs. 750/-
The application form can be obtained from the office of the undersigned on payment
of
Rs. 1000/- (Rupees one thousand) only (non-refundable) with FA&CAO, PPT on
any working day with effect from 16.09.09 and application completed in all respect will be
received at this office latest by 15.10.2009 upto 5.00 PM.
The application form can also be downloaded from PPT Website
www.paradipport.gov.in which case the applicant has to enclose the application fee of Rs.
1000/- (Rupees one thousand ) in shape of Demand Draft drawn in favour of FA&CAO, PPT
alongwith the Registration Fee for the applied class, at the time of submission of applicant
form, failing which the application will not be entertained. The application form will be
available at PPT Website for downloading with effect from 16.09.09.
Paradip Port Trust reserves the right to reject any or all applications without assigning
any reason thereof.
Chief Engineer
Paradip Port Trust
CC to:
1.
2.
3.
4.
5.
All Heads of Departments / Heads of Offices / Addl. CE/ SE (R&B)/Mech. Supdt. /
Dy. Secretary (Law)/ Labour Officer, PPT for wide circulation.
PRO, PPT with a request to publish the above notification in Port Gazette on 16.09.09
& 30.09.09 (two consecutive issues) / The Samaj – Oriya daily and The New Indian
Express- English daily in two consecutive issues. This has the approval of Chairman,
PPT.
Dy. Director, EDP with a CD for publication in the Port Website with downloading
facilities of application format.
Chief Engineer of all Major Ports for wide circulation.
Chief Engineer, R&B/Chief Engineer, National Highways / Chief Engineer, Irrigation
/ Chief Engineer, PHD / SE CWPD, Eastern Zone / Mg. Director PPL / OCC,
OBCC, BBSR for information and wide circulation.
Page 1 of 12
Book No.
FOR OFFICE USE ONLY
PARADIP PORT TRUST
FORM OF APPLICATION FOR ENLISTMENT OF CONTRACTORS.
RS. 1000.00
LAST DATE OF
SUBMISSION : 15.10.2009 Up to 5.00 PM
DT. ______________________
Issued to Shri / M/s. _______________________________________________
________________________________________________
________________________________________________
_________________________________________________
Application fee deposited in F&A Deptt., vide Receipt No. _______________
Date ____________ or furnished Demand Draft favouring FA&CAO,PPT
Vide No. _____________________ Dated __________________
Executive Engineer
(Design Cell-I)
Paradip Port Trust
Shri / M/s. ________________________________________________________ is enlisted as
___________________________________________________ class Contractor under Paradip
Port Trust.
Executive Engineer
(Design Cell-I)
Paradip Port Trust
Page 2 of 12
PARADIP PORT TRUST
APPLICATION FOR ENLISTMENT AS CONTRACTOR
Passport Size
Photograph
1.
Name of the Applicant
(Full name in Capital Letters)
:
2.
Permanent Address
:
:
3.
Present Address
:
:
4.
Whether the Firm is a Registered
Firm or Individual (Attested copy of
the partnership deed to be enclosed) :
5.
Name of the Bankers & Full Address
(Details to be given)
6. (a)
Class for which Enlistment is sought
for
:
(b)
Registration Fee of Rs. ______________________________________ Rupees
____________________________________________) only has been deposited in
F&A Deptt. Vide Receipt No…………….., dtd. ……………………..(Original
receipt attached or vide D.D. No. ………………., dt…………………………(In
case of D.D.).
Page 3 of 12
7. (A) List of works undertaken / executed other than PPT, during a period of three years
preceding the date of application (to be shown in separate statement if the space
provided for it is not sufficient).
(B)
Whether the Applicant was an enlisted Contractor under Paradip Port Trust.
(i)
Name of Work
:
(ii)
Amount
:
(iii)
Year
:
(iv)
Authority under which carried
out
:
(v)
Date of Work order
:
(vi)
Time limit
:
(vii) Total cost of work done till date
of Application
I.
:
LIST OF WORKS UNDERTAKEN / EXECUTED UNDER PARADIP PORT
TRUST.
a)
b)
Name of Work
Accepted Tender Amount with
/ without cost of Cement / Steel
:
c)
d)
Year
:
Authority under whom the work
executed
:
e)
Date of Work Order / Reference
to AGMT No.
:
f)
g)
h)
II.
Date of Commencement
:
Date of Completion
:
Time Limit as per Agreement :
Date of actual completion
:
Total cost of work done till date
of Application
:
LIST OF TOOLS & PLANTS IN POSSESSION OF THE CONTRACTOR
(Please Enclose a detail list)
7. (C) Technical Qualification and Experience of the Proprietor or Partners and leading
technical employees in the Firm.
(D) Financial Status
Annual accounts of the Firm / Contractor
for the last three years ( to be enclosed)
:
ii)
Annual turn over
:
iii)
Solvency (Solvency Certificate, wherever
needed may be enclosed)
:
i)
Page 4 of 12
iv)
Bank Deposit
a) In shape of Cash
b) Security
(Details of Bank / Other Financial
Institution to be furnished)
:
8.
Whether the Applicant maintains an office capable of preparing bills ?
9.
Detailed Particulars of the workshop, machineries etc. held by the applicant with
location, site etc.
10. a) Whether enlisted in any other Department ? If so, which class showing amount
qualified to tender ( Attested copies to be enclosed)
b)
11.
12.
13.
14.
If enlisted in Paradip Port, give class, year etc.
Has the Applicant or his partners been blacklisted in the past ? If yes give
details.
Details of I.T.C.C. & S.T.C.C. for last three years :
( Attested copies to be attached)
Name of relatives working under Paradip Port Trust, if any, give the details.
Are you a Degree / Diploma holder in Civil Engineering ?
In case yes, submit the details with regard to such qualification clearly
indicating (a) Qualification, (b) Institution from which passed, (c) Year of passing, (d)
Field of practical experience – i) Company / Firm / Organisation where worked, ii)
Period of experience from _____________ to _____________ iii) Nature of work executed
/ Supervised.
I/ We certify that the particulars furnished are true.
I / We certify that I / We will not get myself / Ourselves registered as contractor in the
Deptt., under more than one name.
I / We undertake to abide by the rules & regulations of the Paradip Port Trust framed
from time to time.
Note
i)
Attested copies of Certificates in proof of the statement must be
enclosed and the applicant is expected to produce original documents at any time for
verification
ii)
Attach separate sheet in case the space provided is not sufficient
Place :
Date :
SIGNATURE OF THE APPLICANT
WITH SEAL
Page 5 of 12
GUIDELINES TO THE APPLICANTS
1. GENERAL INSTRUCTION :
a) Applicants are advised to read the instruction provided to them carefully
before filling up the Application format.
b) This application cannot be considered as a right for selection in enlistment
of a contractor under Paradip Port Trust.
c) Authority reserves the right to reject any or all the applications without
assigning any reason thereof.
d) The criteria for enlistment is enclosed for references.
2. Prescribed Registration fee in shape of cash should be deposited with Financial
Adviser & Chief Accounts Officers, Paradip Port Trust and the receipt be
enclosed with the application. Demand draft drawn in favour of FA &
CAO,PPT towards prescribed Regn. Fee will, however, be entertained.
Registration fees :A Class
Rs.2000/B Class
Rs.1500/C Class
Rs.1000/D Class
Rs.750/-
3.
Near Relative :
Near relative means, wife, husband, parents, brothers, son, daughter and inlaws.
4.
Canvassing with regard to Enlistment is strictly prohibited. In case of any
canvassing, the application will be summarily rejected.
5.
Incomplete applications and non-submission of requisite documents would
not be considered.
Page 6 of 12
SPECIAL INSTRUCTIONS
1.
APPLICATION FORMAT :
Each applicant in his application shall furnish the following particulars certifying
that the particulars furnished by him / them are true. All the pages of this format
should be signed by the applicant in token of acceptance. The Certificates /
Credentials furnished should also be signed by the applicant.
(I) a)
(b)
(c)
Name & Address (Both permanent and present for communication) of the
Person / Firm / Company under which the businesses is to be transacted
and contract license to be issued.
Class of Contractor for which enlistment is sought for.
Work experience, if any
(II)
Whether the Firm is individual or partnership Firm. In case of Partnership
Firm, the extent of the applicant own share in the Firm & names and shares
of other partners, if any, each partner being specifically designated by their
names and addresses. Attested copies of partnership deed etc. as applicable
should be furnished.
(III)
Particulars of the applicants capital and the manner in which it is held
along with necessary supporting documents / certificates duly attested to
establish the financial position of the applicant applying for enlistment shall
be submitted.
(IV)
Details of plants, machineries, tools and shuttering materials held by the
applicant for execution of works are to be furnished. The location of these
materials owned by the applicant is to be indicated for verification. Attested
copies of the documents in support of purchase of machineries to be
submitted.
(V)
Name, detail qualification and experience of technical persons and
supervisors held by the applicant / firm or intended to be mobilized by the
licensee is to be furnished with all attested copies of the certificates.
(VI)
All works in any Gov’t Deptt. Or public bodies or in private industry
executed by the applicant during last three years should be given. Nature
and value of each work with / without the cost of steel and cement and the
year of their execution by the applicant shall also be stated. Certificates from
the concerned authorities (not less than the rank of Executive Engineer) as to
his performance, cost of work executed as well as maintenance of specified
time frame of the applicant shall be furnished (attested true copies of all
documents to be furnished).
(VII)
Any disability or disqualification imposed on the applicant in execution of
his past work by the concerned deptt. shall be furnished.
(VIII) The name of surety and amount of security which the applicant can produce
as bonafide contractor shall be enclosed with the application.
Page 7 of 12
(IX)
Valid IT and ST clearance certificates (attested copies) and the Trade
License, if any, showing the annual turn over for last three years have to be
furnished along with the application. Annual turn over shown in the IT
return form shall only be taken in to consideration.
(X)
In absence of valid Income Tax Clearance Certificate in support of turn over,
the applicant may furnish certificates of payments from the Authorities (not
below the rank of Executive Engineer) and the attested copies in support of
all such documents are to be furnished.
(XI)
If the applicant has any relationship with any Officer serving in PPT, the
fact shall be stated along with the name and Designations of such Officers
and Deptt. In which serving at the time of submission of application.
(XII)
Applicants are also required to furnish the Certificates from competent
authorities (not less than the rank of Executive Engineer) in connection with
their participation of tenders in last three years only if he / they was / were
a valid tenderer. Attested copies of all such certificates / documents shall be
submitted along with the application.
(XIII) List of works undertaken / executed under PPT and other than PPT during
a period of last three years preceding the date of application (separate sheet
for each work to be furnished as per application Sl. No. 7 (B) – I).
(XIV) Whether the applicant was an enlisted contractor under PPT ? If yes,
mention class & year of enlistment. (Order No. to be cited)
(XV)
One Passport size photograph should be signed and affixed on the
application form and two others to be stapled.
Page 8 of 12
2. CRITERIA FOR ENLISTMENT
The applicant must fulfill the criteria, mentioned hereunder against the Class for which he
has applied for consideration of the application for enlistment.
A) FOR ‘A’ CLASS CONTRACTOR:
(I)
Experience :
The applicant should have executed minimum two nos. of works under civil
contract worth aggregating to Rs.60.00 lakhs out of which one must not be less
than Rs.38.00 lakhs, during last three years.
Or
The applicant should have attended minimum four nos. of tenders having
tender value of more than Rs.23.00 lakh each as a valid tenderer during last
three financial years and should have executed at least one work of value more
than Rs.23.00 lakhs (Necessary original certificate in support of all such
document may have to be furnished).
(ii)
Financial Status:
The applicant must have turn- over of Rs.60.00 lakhs in last three years from
the date of application. Where the turn- over is less than Rs.60.00 lakhs but
more than Rs.38.00 lakhs, the capability to execute the work worth of Rs.60.00
lakhs should be furnished.
(iii)
Tools & Plants :
The applicant must have or having arrangements for the followings:
One number of Mixture Machine ( Not older than 5 years.) in good running
condition.
a) Two nos. of concrete Vibrators and one number of each vibrator ( both not
older than 5 years ) in good running condition.
b) One number of Truck / Dumper ( not older than 8 years in good running
condition.
c) One Power Road Roller ( not older than 8 years) in good running condition.
d) 200 Sqm. Of steel / ply wood shuttering materials in good usable condition.
The authority itself or its authorized representative may inspect the site to
verify the correctness of the information.
Page 9 of 12
(IV)
Technical Hand.
The applicant must have two nos. of Diploma Engineers with two years experience
or one number of Degree Engineer in his Establishment in addition to 4 nos. of Supervisors
with minimum 5 years of experience in Civil Engg. Construction works. These staff must
have been working with the contractor since last three financial years. Necessary original
document in support of the above may have to be furnished.
B.
FOR ‘B’ CLASS CONTRACTORS
(I ) Experience :
The applicant should have executed minimum two nos. of works under civil
contract worth aggregating to Rs.30.00 lakhs out of which one must not be less than
Rs.18.00 lakhs, during last three years.
Or
The applicant should have attended minimum 5 nos. of tenders having the tender
value equal to Rs.8.00 lakh each as a valid tenderer, during last three financial year and
should have executed at least one work of value more than Rs.8.00 lakhs.
Or
The applicant must be a Degree Holder in Civil Engg. with one year’s experience in
execution of civil works. Attested copies of such qualification and experience must be
enclosed along with the application and produce originals, on demand.
(ii)
Financial Status :
The applicant must have a turn over of minimum Rs.30.00 lakhs in any one financial
year in the last three years from the date of application. This will not be applicable in case
of applicant being a Degree Engineer in which case, Solvency to the extent of 20% of the
upper limit of the work value. Where the turn-over is less than Rs.30.00 lakhs but more
than Rs.10.00 lakhs, the capability to execute the work of Rs.30.00 lakhs should be
furnished.
III)
Tools & Plants :
The applicant must have or having arrangements for the followings:
a) One number of mixture machine ( not older than 5 years ) in good running
condition.
b) One number of concrete vibrator ( not older than 4 years ) in good running
condition.
c) 100 Sqm. of steel / ply wood shuttering materials in good usable condition.
IV)
Technical Hands :
The list of adequate number of Technical hands available with him to carry out the
works to be furnished by the Contractor.
C.
FOR ‘C’ CLASS CONTRACTOR :
I ) Experience :
The applicant should have executed minimum two nos. of works under civil
contract worth aggregating to Rs.15.00 lakhs out of which one must not be less than Rs.7.5
lakhs, during last three years.
Or
The applicant should have attended minimum 5 nos. of tenders having the tender
value equal to Rs.4.00 lakh each as a valid tenderer during last three financial years and
should have executed atleast one work of value more than Rs.4.00 lakhs.
Or
Page 10 of 12
The applicant must be a Diploma Holder in Civil Engineering with three year’s
experience in execution of civil works Attested copies of such qualification and experience
must be enclosed alongwith the application and produce originals, on demand.
II )
Financial Status :
The minimum turn over of the applicant should not be less than
Rs.15.00 lakhs during the last three financial years. This will not be applicable in
case of the applicant being a Diploma Engineer in which case solvency shall be to
the extent of 20% of the upper limit of the work value. Where the turn over is less
than Rs.15.00 lakhs but more than Rs.6.00 lakhs, the capability to execute the work
worth of Rs.15.00 lakhs should be furnished.
III)
Tools & Plants :
The applicant must have or having arrangements for the followings:
a ) Minimum one number of 5 or 3 HP Diesel Pump not older than 5 years and in
good running condition with suction and delivery pipe.
B ) He should have at least 50 Sqm. of steel / ply wood shuttering materials.
IV)
Technical Hands :
The list of adequate number of Technical hands available with him to
carry out the works to be furnished by the Contractor.
D.
FOR ‘D’ CLASS CONTRACTOR :
I)
Experience :
The applicant should have some experience as a Supervisor under any “A” or “B”
Class contractor for a period of not less than three years.
II )
Financial Status :
The applicant must have a deposit of minimum Rs.50,000/- in cash in any
Nationalized Bank / Scheduled bank or Govt. Security or solvency obtained against
immovable property to the extent of Rs.50,000/- in support of his capability to
execute the work.
Page 11 of 12
Conditions of the Enlistment / Registration:A. The registration of contractors / suppliers is valid for 3 ( three ) years.
B. The contractor / supplier shall be debarred for any period of time as
decided by the Port authority for the following reasons.
1.
If the contractor fails to deposit ISD within the stipulated period as stated in the letter of
indent.
2. If the contractor fails to commence the work on or before the scheduled date stated in the
work order.
3. Violates any important condition of contract.
4. If the contractor fails to participate minimum two tender of his class in a year as a valid
tenderer.
C. The contractor / supplier shall be de-listed from the contractor list for
the following reasons.
1. If the contractor fails to execute the work or executed it unsatisfactorily.
2. Is found to have submitted forge / false certificates / documents during the enlistment /
tender for any work.
3.
If abandon the work during execution at any stage.
4. Has already been debarred for other reasons.
5. Any other reason which in view of enlisting authority is adequate for de-list the contractor.
Signature of the applicant
with seal
Page 12 of 12