Request for Architectural and Engineering Design Services
Executive Residence: Basement Remodeling
DSF Project #07E4E
06/04/2007
Project Summary: The project is to renovate a portion of the Lower Level of the Wisconsin Executive Residence.
The space is commonly referred to as the Family Room and Kitchenette. The space is approximately 900
square feet. The facility is a residence for the First Family of Wisconsin.
The renovation consists of the demolition of existing walls, ceilings, cabinetry, audio-visual system and
existing mechanical and electrical distribution as necessary to support the reconfiguration and updating of the
existing space. Construction will update the Family Room and Kitchenette similar to what families use for
relaxation, casual entertaining and serve as a multi purpose space for informal meetings and staging for events
that are held on the main level of the Residence.
The project is listed on the June, 2007 Building Commission agenda. In addition, the Department of
Administration is requesting a waiver of s. 16.855 WI Statutes for a single prime vendor for building
construction services. The single prime contractor is in the best interest of the State to ensure substantial
completion by November 2, 2007.
Background Information: The Executive Residence is the private residence for Wisconsin’s First Family. The first
floor and lawn is where the Governor’s host formal events and entertainment. There are private living quarters
on the second floor and lower level of the residence. The second floor includes the First Family bedrooms,
private office and guest bedrooms. The lower level includes a family room and kitchenette area for the First
Family. The balance of the lower level includes mechanical, storage, laundry, exercise room and security
monitoring equipment. There is a third floor attic space that houses storage and mechanical equipment.
The basement Family Room and Kitchenette was last refurbished in 1967. The finishes are extremely dated
and are past their usable life span. The existing furniture is inappropriately sized for the space and the
coverings do not coordinate with the rest of the room. This space is intended for leisure time, watching
television and gathering with friends and family. The first floor is finished in a historically sympathetic
decorating that is not conducive to a casual home life.
Project Goals: The project is to renovate the family room into a casual area for family entertaining, watching
television yet conducive to holding meetings or as a staging area for formal events that are held on the first
floor. The renovation is to be appropriate for the present First Family or future families that occupy the
Executive Residence whether they have small children, teenagers or grandchildren.
The family room and kitchen are to have a coordinated transition from the main floors of the house to lower
level, yet detonating the space as an area to relax, casual eating with friends and family as well as catching a
game on television. The renovation and refurbishing of the space is to be finished by November 2, 2007. The
kitchenette renovation is to be at a degree that the area could be used as a family kitchen or as a back-up
kitchen when the main chef kitchen is not available. The main kitchen was last renovated in 1967 and is
planned to be renovated within the next six years.
To follow the preservation plan for the Executive Residence, DOA will coordinate the review of the historical
significance of the finishes and furniture. DOA will also test and abate any hazardous material and will
complete the electrical and communication’s work. The renovation is to follow the Conserve Wisconsin
Agenda for “Green Building” standards as a commitment to sustainability and environmental responsibility.
Design Services: All construction and bid documents will be generated by the A/E for soliciting bids following the
state master specifications and guidelines. A/E services are to include interior design selection of furniture and
finishes. Basic space planning, architectural block diagrams, conceptual design and preliminary
design/construction documents at 35% completion will be provided by DSF Project #07D1R. The A/E is to
incorporate and refine the construction documents plans into the overall architectural, engineering and interior
design plans and provide construction services to the stage of occupancy. Services shall follow DSF
sustainable design practices for environmental and energy efficiency.

Bidding and construction contracts will be completed by the State. A/E services shall include limited
construction services, State Capitol and Executive Residence Board (SCERB) presentations, project
bidding walk-through, bid evaluation, pre-construction meeting, field reviews combined with an on-site
construction coordination and progress meetings as required for approximately 14 weeks of construction
with bi-weekly meetings. A site visit shall verify compliance with the construction documents.

CAD plans to the point of 35% design will be provided by the State. The A/E shall verify field dimensions
and complete site verifications and design of the plans.

Include north arrows, grid lines, room numbers following the buildings existing plans. Rooms not affected
by the construction shall be maintained in a usable condition for the First Family.

Basic interior design will be provided at the 35% construction document level. The A/E will need to refine
and incorporate the plans into the final construction documents.

The state has requested a waiver for a single prime contractor. The construction documents shall be written
for a general contractor or qualified contractor that can and has regularly provided general contractor
duties. All contractors and their sub-contractors shall be qualified by past successful completion of similar
work in a timely and professional manner.

Work by owner includes hazardous material abatement and testing. The A/E services are to include
electrical design. The State will provide the electrical and technology labor.
Construction Standards: The area to be renovated is to be in accordance with State and local building codes for a
private residence and meet DOA Division of State Facilities’ construction standards. DOA master
specifications and design standards are available at http://www.doa.state.wi.us/dsf/index.asp

Furniture and Kitchen Appliances: Within the construction project services, the A/E firm is to assist with
the selection and oversee the purchase of the furniture and equipment. Since these items are consumable
goods they will be funded separately from the bonded construction money.

The A/E firm is to determine the needed modification to the walls, doors, lighting, flooring, ceilings, and
cabinetry including storage, entertainment and kitchenette to reconfigure the space into a pleasant area to
relax, entertain and conduct meetings.

Finishes: Finishes are to be selected for a relaxing environment but with a smooth transition from the
formal finishes of the first level to casual finishes for the lower level. All finishes affected by the
construction or are damaged shall be repaired and or patched to match the existing building finishes.

Heating, ventilating, air conditioning, electrical and plumbing system changes shall follow DSF standards
and design guidelines and provide a comfortable atmosphere. The present gas fireplace insert shall be
reconfigured with an efficient thermostatically controlled fireplace.

Existing Fire Detection and Notification System shall be maintain and reconfigured only as necessary.

Security System changes are not part of this project except for installation of conduit that would in the
future disrupt the room finishes. The State will provide information on any infrastructure pathway
requirements.

Audio/Visual Systems: Design and install infrastructure for audio/video equipment for watching television,
projecting digital computer images and computer network connections for informal meetings, listening to
audio and watching digital media. The audio/video consumable goods are funded separately from the
bonded construction money.

Telecommunication Systems: The State will provide requirements to support future computer and
telecommunication installations to minimize any future disruption to the room finishes.
BUDGET & SCHEDULE:
Total Project Budget
Construction
A/E Design & Supervision – 17.5%
DSF Management Fees – 4%
Contingency – 10%
Moveable Equipment
% for Art - .25%
Amount
$170,000
$ 39,000
$ 7,200
$ 8,800
Total Project Cost
$225,000
Project Schedule
Program Approval
A/E/ Selection
Design Report Completed
Bid Date
Start of Construction
Substantial Completion
Final Completion/full occupancy
$
0
Date
June 2007
June 2007
June 2007
August 2007
August 2007
November 2, 2007
November 15, 2007
State of Wisconsin, DOA/DSF Contact: Cyndi Kraus, Cyndi.Kraus@wisconsin.gov, 608.267.3388