City College Plymouth
Procedure Title: Induction
Issuing Officer: Student Services Manager
Enquiries To: Student Services Manager
Issue/Review Dates: July 2008, Reviewed 1 st August 2008
Equality & Diversity Impact Assessment: see Induction Policy
Scope
This procedure applies to all students enrolled at the College.
Staff will follow these procedures in planning their inductions to ensure consistency and comprehensiveness. It contains information, checklists and sources of help for the group tutor of both full time and part time students
. It is supported by the Tutor’s Handbook, located in the
Teachers manual, available on moodle.
The Programme Area Manager in conjunction with the programme’s academic and personal tutors is responsible for ensuring that the induction programmes cover the core content supplemented by such specific information as they judge appropriate.
Apprentices on Work Based Learning programmes will be inducted into the College by the facility they are studying with.
For further information contact the Student Services Manager on 305805.
Core Content of Induction
All students enrolling on courses of more then 20 guided learning hours per year must be given sufficient information during the induction to enable them to complete the College Induction
Certificate within five weeks of the start of their programme.
All first and second year students on Full Time programmes must be issued with:

an Induction Guide available from faculty offices.

Student Planner or Guide

College Charter

Programme Guide or overview of the programme

LSC Stay Safe booklet (first year only)

Key Skills guidelines if appropriate

Induction timetable
All first and second year students on programmes under 150 glh should be issued with:

Mini Student Guide available from faculty offices

College Charter

LSC Stay Safe booklet (first year only)

Other documents as appropriate to the programme
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City College Plymouth
All inductions will cover:
College Charter
Student Planner or Guide
Health and Safety to include what to do in case of fire
Standard of behaviour expected while at College (new for 2008)
Information about the Programme of Learning
Responsibility for own learning
Units/modules/subjects (content, choices, additional study)
Key skills*
Study skills
Work Experience*
Assessment methods
Costs associated with the programme
Reporting systems
Parents events and reports*
Attendance
Recommended attendance is 95%
College target is 85%
Attendance reporting systems
Implications of attendance on Education Maintenance Allowance/ Adult Learning
Grant*
Overview of the Tutorial System
Role of the Tutor
Individual Learning Plan and Reviews
Target Setting
Change of address or other relevant details
Withdrawal from programme
College Policies
Student rights and responsibilities under College policies including:
Equality and Diversity
Race Equality
Harassment
Health and Safety
Disciplinary and Poor Academic Achievement
Anti-Bullying
Child Protection
Plagiarism (new for 2008)
Appeals against the results of internal assessments or examinations
How to make a complaint using the College Talkback process
Smoking Policy
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City College Plymouth
Resources
Learning Resources Service (Library)
IT facilities
Intranet, VLE (Moodle) and Well At College if appropriate
Learning Support including how to access support
Facilities:
Childcare facilities – Curious Kittens
Catering facilities
College shops
Bus services including Kings Road/Goschen Centre
Car parking, Bike lockers and Park and Ride facilities
Student Services
Student Funding (Welfare) support
Education Maintenance Allowance and Adult Learning Grant procedures
Student Services Help Desk
Counselling Service
Enrichment activities including College Activity Team (CAT) activities
Students' Union
Connexions (over 19 year olds)
Progression
What the course can lead onto
Careers advice and guidance support
Student Representation
Course representatives
Student Council
Student Union
College surveys and focus groups
NOTE: All tutor groups must elect / nominate at least one student representative whose name must be sent to faculty administrator. In practice, each tutor group should elect a student representative and a deputy who will be invited to attend student council meetings every half term, student focus group meetings termly and regularly attend course team meetings.
Miscellaneous
Campus tour and/or quiz*
* may not be relevant for all students
Much of the information you need can be found in the Tutor Handbook which is located in the
Teachers Manual on Moodle and/or on the intranet
In addition, you should also consider the following when planning induction:

Students should have an assignment as early in the course as possible to allow for an early introduction to assignment work.

Team building exercises can be arranged by the College Activity Team which may help with communication in the group.
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City College Plymouth

A copy of the induction timetable should be given to reception so they can direct any late arrivals to the appropriate location.

Off site activity forms can be completed during the induction period for activities planned in advance.
Monitoring and Evaluation of Induction
Tutors should explore issues arising from the induction in the first five weeks of the student tutorial programme. It should be an agenda item on the first programme meeting after induction and will be the subject of the first student focus group held in the autumn term.
Late Induction Service
It is imperative that all students on programmes over 150glh receive a comparable introduction to the College. Students who start a course late and miss the timetabled induction may not receive all the essential information they need and are unable to complete the Enrolment and
Induction certificate. From the 3 rd week of the academic year Student Services and the
Learning Resources Centre (library) offer a late induction service which gives late starting students a quick overview of the essential information. It doesn’t include vocational specific health and safety information. The service is available on demand with at least 24 hours notice.
Information on College learning facilities and resources are available on the intranet and tutors will ensure that these students register and are given access to these.
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