Township of Scugog Emergency Plan
December 2004
Township of Scugog Emergency Plan
FOREWORD
GENERAL
INTRODUCTION
PLAN AMENDMENTS
DISTRIBUTION OF THE PLAN
PUBLIC ACCESS TO THE PLAN
EFFECTIVE DATE OF THE PLAN
1.
GENERAL
1.1
1.2
1.3
1.4
1.5
1.6
2.
PURPOSE
SCOPE
LEGAL BASIS AND REQUIREMENT
LEGAL POWERS AND LIABILITY
DECLARATION/TERMINATION OF AN EMERGENCY
PLAN MAINTENANCE AND ADMINISTRATION
PLANNING PRINCIPLES AND ASSUMPTIONS
2.1 PLANNING PRINCIPLES
2.2 PLANNING ASSUMPTIONS
3.
HAZARD ANALYSIS
3.1
3.2
3.3
3.4
3.5
4.
GENERAL
CRITICAL INFRASTRUCTURE
EXISTING HAZARDS
EVOLVING HAZARDS
HAZARD ANALYSIS SUMMARY
EMERGENCY RESPONSE ORGANIZATION
4.1 MUNICIPAL CONTROL GROUP
5.
NOTIFICATION AND RESPONSE
5.1 NOTIFICATION GENERAL
6.
CONCEPT OF OPERATIONS
6.1
6.2
6.3
6.4
6.5
6.6
6.7
GENERAL
INCIDENT MANAGEMENT SYSTEM (IMS)
ASSISTANCE
OPERATIONAL CONVENTIONS
COMMUNICATIONS
BUSINESS CYCLE
LOG BOOKS
December 2004
Township of Scugog Emergency Plan
6.8 RECOVERY PLANNING
7.
EMERGENCY INFORMATION AND PUBLIC DIRECTION
7.1
7.2
7.3
7.4
7.5
8.
FINANCIAL MANAGEMENT/ASSISTANCE
8.1
8.2
8.3
8.4
9.
GENERAL
COMMUNICATIONS HIERARCHY
MEDIA COVERAGE
SPOKESPERSON(S)
PUBLIC INQUIRY SERVICE
GENERAL
FINANCIAL MANAGEMENT
EXPENDITURE OF MUNICIPAL FUNDS
FUNDING ASSISTANCE
MUTUAL AID/ASSISTANCE AGREEMENTS
9.1 PURPOSE & PROVISIONS
10. TRAINING
10.1
10.2
TRAINING
DEPARTMENTAL RESPONSIBILITIES
11. EXERCISES
11.1
TESTING THE PLAN
12. PUBLIC AWARENESS & EDUCATION
12.1
12.2
12.3
12.4
GENERAL
RESPONSIBILITIES
PUBLIC AWARENESS METHODS
PUBLIC EDUCATION
APPENDIX – KEY TO ABBREVIATIONS & MEANINGS
December 2004
Township of Scugog Emergency Plan
December 2004
FOREWORD
GENERAL
In accordance with the Emergency Management and Civil Protection Act,
R.S.O., 1990, Chapter E.9, there is a requirement for municipalities,
ministers of the Crown and designated agencies, boards, commissions,
and other branches of government to develop and implement an
emergency management program consisting of emergency plans, training
programs and exercises, public education and any other elements
prescribed by Regulation.
The Township of Scugog Emergency Plan establishes a framework
document for responding to any type of emergency and outlines the
following:





Policy for emergency management;
Emergency plans structure;
Response strategies;
Concept of operations; and
Roles and responsibilities.
The Scugog Emergency Plan provides a tool that can assist Township of
Scugog departments and agencies when responding to an emergency to
be able to do so with a planned and coordinated response. It will be
regularly maintained by the Township of Scugog. The Scugog Emergency
Plan will be reviewed annually and updated from time to time as deemed
necessary.
INTRODUCTION
The Scugog Emergency Plan is designed to increase the emergency
response capability of the Township of Scugog by establishing a plan of
action and organizational structure to efficiently deploy and coordinate
emergency services. It is also designed to make provision for the
extraordinary arrangements and measures that may have to be taken to
safeguard property, the environment, and the health, safety and welfare of
the inhabitants of the Township of Scugog when faced with an emergency.
It was developed by the Township of Scugog under the authority of a
municipal by-law and pursuant to the Emergency Management and Civil
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Protection Act, R.S.O., 1990, Chapter E.9. The Plan complies with and
conforms to the emergency plan of the Regional Municipality of Durham.
PLAN AMENDMENTS
Municipal Council will approve major amendments to this Plan. Support
plans may be revised and updated as deemed necessary by the
Community Emergency Management Coordinator without Council
approval. Amendments to any supporting municipal and department plans
or procedures will be completed by, or in conjunction with, the
department/lead agency, using a consultative process and reviewed by the
Community Emergency Management Coordinator.
DISTRIBUTION OF THE PLAN
Copies of the Plan are distributed according to the Distribution List provided
in Annex 12-A. Copyholders of the Plan are responsible for updating their
copies and keeping them current by incorporating amendments that may
be issued by the Community Emergency Management Coordinator.
PUBLIC ACCESS TO THE PLAN
Copies of the Scugog Emergency Plan are available to the public for
inspection and copying during ordinary business hours at the Scugog
Municipal Office. Public copies are also available at the Scugog Memorial
Public Library.
EFFECTIVE DATE OF THE PLAN
The Scugog Emergency Plan will become effective on January 24, 2005 as
per By-Law 5-05, as amended. (Refer to Annex 7-A).
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1.
GENERAL
1.1
PURPOSE
December 2004
1.1.1 The purpose of the Scugog Emergency Plan is to establish
emergency response procedures for Township departments in the
event of natural or human-caused emergencies within the Township
of Scugog.
1.1.2 This Plan establishes a framework for an effective system of
emergency management to accomplish the following specific
purpose:
1.2
i)
To maximize the emergency response capability;
ii)
To efficiently and rapidly deploy emergency services;
iii)
To minimize the impact of the emergency on property, the
environment, and the health, safety and welfare of the citizens;
and
iv)
To identify and request additional resources as required.
SCOPE
1.2.1 The Plan is a general framework designed to prepare for any type of
emergency that could affect the residents of the Township of Scugog.
The Plan also establishes the Township’s emergency management
structure under which the Township will operate in response to
natural or human-caused emergencies by:
i)
ii)
assigning specific functional responsibilities to appropriate
municipal department heads and other agencies that outline
methods of coordination with the private sector and volunteer
organizations; and
identifying the actions that the municipalities and other
agencies will take in coordination with regional, provincial and
federal counterparts as appropriate.
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1.2.2 This Plan has been designed to prescribe the emergency
organization and framework; to indicate the emergency response
management to be implemented; as well as to provide guidance and
direction for staff using this within the Township.
1.3
LEGAL BASIS AND REQUIREMENT
1.3.1 This Plan has been developed under the authority of:

The Emergency Management and Civil Protection Act,
R.S.O. 1990;

The Council of the Township of Scugog as per By-Law
No. 5-05, as amended, and may be updated without
amendment to this By-Law.
1.3.2 This Plan is part of the Township of Scugog’s prescribed emergency
management program adopted by the Council of the Township of
Scugog under By-Law No. 5-05, as amended (Refer to Annex 7-A).
1.3.3 The Community Emergency Management Program Committee is also
appointed by this By-Law of Council. (Refer to Annex 7-A, as above).
1.3.4 This Plan is filed with Emergency Management Ontario, Ministry of
Community Safety & Correctional Services per the Emergency
Management and Civil Protection Act, R.S.O., 1990, Section 6.2 (1).
1.3.5 This Plan shall conform to the emergency plan of the upper tier
municipality as per the Emergency Management and Civil Protection
Act, R.S.O., 1990, Section 5.
1.4
LEGAL POWERS AND LIABILITY
1.4.1 The Mayor or Deputy Mayor (herein after referred to as the Mayor)
may declare an emergency in the Township of Scugog or any part
thereof in response to any emergency event within the Township of
Scugog. (Refer to Emergency Management and Civil Protection Act,
R.S.O., 1990, Chapter E.9, Section 4).
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1.4.2 The Mayor may take such action and make such orders as he/she
considers necessary and are not contrary to law to implement the
Plan and to protect property and the health, safety and welfare of the
inhabitants of the emergency area.
1.4.3 The Mayor and the Township of Scugog cannot issue orders affecting
areas outside of his traditional sphere of jurisdiction, under the
Emergency Management and Civil Protection Act, R.S.O., 1990,
Chapter 3.9.
1.4.4 The Chief Administrative Officer (CAO) of the Township of Scugog,
designated alternate (herein referred to as the “CAO”) or the
Community Emergency Management Coordinator may activate the
response structure set out under this Plan where such action is
considered necessary before the official declaration of any
emergency by the Mayor. (Refer to Emergency Management and
Civil Protection Act, R.S.O., 1990, Chapter E.9).
1.4.5 The Emergency Management and Civil Protection Act, R.S.O. 1990,
Chapter E.9 provides that no action or other proceeding lies or shall
be instituted against a member of Council, an employee of a
municipality, or a Crown employee for doing any act or neglecting to
do any act in good faith in the implementation or intended
implementation of this Plan, or in connection with an emergency.
1.5
DECLARATION/TERMINATION OF AN EMERGENCY
1.5.1 The Mayor, under the Emergency Management and Civil Protection
Act, R.S.O., 1990, Chapter E. 9, Section 4 may declare that an
emergency exists in the Township of Scugog or any part thereof.
1.5.2 Consultation will take place with the Municipal Control Group (MCG)
before this declaration. The form for the declaration of an emergency
is included in Annex 3-D.
1.5.3 In accordance with the Emergency Management and Civil Protection
Act, after declaring an emergency, the Mayor shall ensure that the
Minister of Community Safety & Correctional Services is notified
forthwith. A copy of the signed declaration will be faxed to the
Durham Emergency Management Officer (DEMO) and/or Regional
Emergency Operations Centre (REOC) and Provincial Emergency
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Operations Centre (PEOC).
immediately.
December 2004
A media release will also be issued
1.5.4 In accordance with the Emergency Management and Civil Protection
Act, the Mayor or the Council of the Township of Scugog may
terminate an emergency at any time. The form of the termination of
an emergency is included in Annex 3-E.
1.5.5 In accordance with the Emergency Management and Civil Protection
Act, upon declaring that an emergency has terminated, the Mayor
shall ensure that the Minister of Community Safety & Correctional
Services in notified forthwith. A copy of the signed declaration as to
termination of emergency will be faxed to the Durham Emergency
Management Office (DEMO) and/or the Regional Emergency
Operations Centre (REOC) and the Provincial Emergency Operations
Centre (PEOC). A media release will also be issued immediately.
1.5.6 The Premier of Ontario may at any time declare that an emergency
has terminated. (Emergency Management and Civil Protection Act,
R.S.O., 1990, Chapter E.9, Section 4(4)).
1.6
PLAN MAINTENANCE AND ADMINISTRATION
1.6.1 The Township of Scugog shall be responsible for the implementation
and administration of the Plan through the Office of the Community
Emergency Management Coordinator (CEMC).
1.6.2 All comments or suggestions relating to this Plan shall be addressed
to:
Community Emergency Management Coordinator
Township of Scugog Fire Department
30 Crandell Street
Port Perry, Ontario L9L 1J6
1.6.3 The Plan will be reviewed at least annually and updated if required.
All amendments will be referenced on the Record of Amendment at
the beginning of this document.
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1.6.4 The Plan will be revised and updated in coordination and consultation
with those parties having responsibilities under this Plan, in
accordance with generally accepted municipal emergency
management
best
practices
and
procedures.
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2.
PLANNING PRINCIPLES AND ASSUMPTIONS
2.1
PLANNING PRINCIPLES
2.1.1 During any real emergency, the emergency event will be handled
using best practices and solid emergency planning principles.
Emergency planning principles include:
i)
applying systematic notification procedures for recalling all
required emergency response personnel with responsibilities
under the Plan;
ii)
developing clearly laid out emergency checklists for emergency
response personnel to effectively implement this Plan;
iii)
applying systematic procedures by which to initiate and
undertake resident evacuations in an organized and effective
manner, independent of day or time of year;
iv)
developing an emergency plan that incorporates coordination
with the local media to maintain an information flow to the
general public;
v)
developing an emergency plan that incorporates regular testing
to provide reasonable assurance that the emergency
procedures contained in the plan are effective and in good
working order;
vi)
developing an emergency plan which, for reasons of risk
management, includes a degree of built in redundancy (i.e.
designated alternates for key staff, etc.); and
vii)
developing an emergency plan that incorporates a provision for
accommodation and care through the provision of basic
necessities to displaced persons, a plan to assist persons with
family reunification/information and a plan to assist residents
with their return home.
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2.2
December 2004
PLANNING ASSUMPTIONS
2.2.1 For the purpose of this Plan, the following assumptions were made:
i)
The Municipality will respond to emergencies within its
jurisdiction and may request support from Durham Region;
ii)
The Municipality will commit all available resources to save
lives and minimize injury and damage to property and
infrastructure;
iii)
Emergencies can occur with little or no warning, allowing little
time for preparedness management;
iv)
The designated Community Management Emergency
Coordinator will execute his/her assigned responsibilities under
this Plan and the Emergency Management and Civil Protection
Act, R.S.O., 1990;
v)
This Plan will be compatible with the policies and procedures of
the Region of Durham’s Emergency Plan;
vi)
The primary and supporting agencies referred to in this Plan
have developed their own emergency operating procedures
and plans for their own staff;
vii)
Local emergency response personnel could experience
damage or loss to their homes and personal property and could
themselves be the victims of a disaster; and
viii)
Citizens and response organizations from other cities, regions
and/or provinces may send available resources in response to
the disaster if requested an as conditions allow as outlined in
any existing Mutual Assistance Agreements. (Refer to Chapter
9).
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3.
HAZARD ANALYSIS
3.1
GENERAL
December 2004
3.1.1 The Emergency Management and Civil Protection Act, R.S.O., 1990,
requires that each municipality identify and assess the various
hazards and risks to public safety that could give rise to emergencies.
This is called a Hazard Identification and Risk Assessment (HIRA)
and is a requirement for the Essential Level program standard
verification.
3.1.2 The Township of Scugog is situated within the Region of Durham. A
Regional Hazard Identification and Risk Assessment (HIRA) report
was prepared in 2002 as a basis for Durham Region’s HIRA report
submitted to the Province for the Essential Level verification.
3.1.3 The Township of Scugog participated in the gathering of information
for the Durham Region HIRA document and thus incorporated their
own known hazards based on historical evidence.
3.1.4 The development of emergency plans (or risk specific annexes) in the
Township of Scugog is based on the hazards and risks identified in
the Township.
3.1.5 This Emergency Plan was developed for the Township of Scugog and
is based on the Regional HIRA report. Hazard specific information
for the Township of Scugog may be found in Annex 6-A.
3.2
CRITICAL INFRASTRUCTURE
3.2.1 The Emergency Management and Civil Protection Act R.S.O., 1990,
Section 2.1 (1) requires that every community identify its Critical
Infrastructure.
3.2.2 Critical infrastructure is defined as the interdependent, interactive,
interconnected networks of institutions, services, systems, and
processes that meet vital human needs, sustain the economy, protect
public safety and security and maintain continuity of and confidence
in government.
3.2.3 Eight broad sectors of critical infrastructure are identified by EMO to
help define the type of infrastructure in each local municipality. It is
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acknowledged that some government services are provided by the
Region and that not all municipalities will necessarily have critical
infrastructure in all categories. The eight sectors identified are as
follows:
v)
vi)
vii)
viii)
ix)
x)
xi)
xii)
Food & Water
Electricity
Telecommunications
Financial Institutions
Gas and Oil
Transportation
Continuity of Government Services
Public Safety & Security
3.2.4 The critical infrastructure identified in each of the broad sectors of
above must be prioritized by the Township. The critical infrastructure
should be prioritized, progressing from Level 1 (most critical) to Level
3 (least critical).
3.2.5 It is the responsibility of each municipality to designate their own
public and private infrastructure that is critical to maintaining their own
municipal operations within their own jurisdiction.
3.2.6 The Township of Scugog has developed a list of critical infrastructure
for the municipality. The document will not be published for security
reasons and will be used for emergency management purposes only.
Refer to Annex 6-B.
3.3
EXISTING HAZARDS
The Township of Scugog faces a variety of situations that present hazards
to residents on a daily basis, including:



Weather emergencies (ice & snow storms, tornadoes, etc)
Dangerous goods spills – high volumes of traffic, carrying
significant volumes through the Township on a daily basis
Commodity pipelines (carrying large volumes of gas & oil
products)
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3.4
December 2004
EVOLVING HAZARDS
The Township of Scugog must plan and prepare for hazards that may
increase in risk. Some of such evolving hazards include:






3.5
Weather extremes due to global warming
Influenza pandemic
Terrorism
Computer viruses
Power outages
Potable water contamination
HAZARD ANALYSIS SUMMARY
3.5.1 The people, infrastructure, and the environment of the Township of
Scugog are vulnerable to a variety of natural and human-caused
hazards based on historical records.
The Township of Scugog participated in and provided input for the
development of the Hazard Analysis and Risk Assessment for
Durham Region prepared by Stevanato & Associates in July 2002.
For full chart of Summary of Hazards for the Township of Scugog,
refer to Annex 6-A.
Based on the above study and the recent Summary of Hazards
prepared by the Township of Scugog, the top hazards within Scugog
include:





Ice storm
Lightning storms
Windstorms
Major building fire/explosion
Hazardous material – transportation incident
This translates into risks specific plan requirements for Weather
Emergencies, Major Fires/Explosions and Hazardous Material
Incidents. Risk specific plans may be found in Annexes 11-A, 11-B,
11-C.
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3.5.2 In connection with the above study, the five most effective emergency
management tools were identified as follows:





Coordination of emergency response;
Crisis communication capacity;
Emergency exercises and training;
Emergency planning; and
Emergency Responder training.
3.5.3 The above study recommended that these hazard issues be
addressed when conducting the following operations:






Designing emergency planning exercises by involving one
or more hazards;
Staff training;
Developing expertise with external agencies to deal with
perceived risks;
Purchasing/arranging for specialty equipment and
supplies to be able to effectively respond to an
emergency involving these risks;
Providing public education programs focused on actions
in response to an emergency involving these risks;
Media and public communication.
The Township of Scugog’s Emergency Program will address these
items.
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4.
EMERGENCY RESPONSE ORGANIZATION
4.1
MUNICIPAL CONTROL GROUP
4.1.1 When the Emergency Plan is implemented, a Municipal Control
Group (MCG) will be brought together to the Municipal Emergency
Operations Centre (MEOC). (For details regarding the MEOC, refer
to Annex 5.) The Community Emergency Management Coordinator
(CEMC) will be responsible for coordinating, planning, administering
and managing all operations related to the MCG.
4.1.2 The MCG is comprised of:

CEMC

Acting Fire Chief (since the Fire Chief is the designated CEMC)

Mayor

CAO

Treasurer/Director of Finance

Public Works representative

Director of Community Services (also acting as Transportation
Coordinator).
See the figure below for the MCG’s organizational flow chart. Further
details as to specific responsibilities of each member of the MCG are
provided in Annexes 1-A to 1-H.
4.1.3 The MCG is the core of the Community Emergency Management
Program Committee and is therefore appointed by a By-Law of
Council. A copy of the By-Law is included in Annex 7-A.
4.1.4 Administrative support staff will provide assistance to the MCG at the
MEOC. Details as to the responsibilities of the administrative support
staff are provided in Annex 1-N.
4.1.5 In addition, a representative from the Durham Regional Police
Services and Durham Emergency Medical Services may be
requested to join the MCG. Depending on the nature of the
emergency, additional representatives from various agencies and
volunteer organizations would be requested by the CAO to provide
expertise in specialized areas as needed. The CAO is authorized to
request such specialized assistance and expertise from various
agencies/organizations as deemed necessary.
For further
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information on the responsibilities of
organizations, please refer to Annex 1-M.
such
agencies
and/or
4.1.6 The MCG has the authority to make decisions on behalf of the
Township. All members of the MCG must be notified of the activation
and implementation of this Plan. The CEMC will be responsible for
the coordination, planning, administration and management of all
operations related to the MCG.
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5.
NOTIFICATION AND RESPONSE
5.1
NOTIFICATION GENERAL
5.1.1 Upon receipt of a warning of a real or potential emergency through
the 911 system, a three-tiered response will be dispatched. The
ranking officers of the responding agencies at the scene of the
emergency, or a member of the MCG, will contact the CEMC and
request the activation and implementation of the Scugog Emergency
Plan. The person making the request will identify him/herself, provide
a means of contact for authentication purpose, and provide pertinent
details of the emergency.
5.1.2 Upon receipt of the request, the CEMC will:
a) Record/log the order/message, including date, time, source and
details (refer to Annex 3-A for a sample Form for Recording
Emergency Messages);
b) Authenticate the request to activate and implement this Plan if
necessary;
c) Request staff from the office of the CEMC to notify the MCG;
and
d) Request staff from the office of the CEMC to contact the MEOC
manager to request activation of the MEOC. (Refer to Annex 5
for more details regarding the set-up of the MEOC).
5.1.3 The CEMC or alternate is delegated authority by the MCG to order
the activation and implementation of the Emergency Plan until the
MCG and CEMC is assembled to assume control.
5.1.4 Upon authorization of the CEMC to activate the Emergency Plan,
staff from the office of the CEMC will immediately notify all members
of the MCG that the Emergency Plan has been activated, request
them to remain on standby or report to the MEOC, advise them to
implement the Departmental Internal Fan-Out Notification System
(see Annex 2), and request them to implement the Departmental
roles and responsibilities as required.
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5.1.5 Upon authorization of the CEMC to activate the Emergency Plan, the
Mayor will immediately notify the Durham Region Chair or alternate
and DEMO of the implementation of the Emergency Plan and request
approval for use of Durham Region resources as required.
Note: Township Departments designate their own departmental contact
point personnel, maintain staff alerting and recall procedures and
inform the CEMC whenever there are any changes to their initial
contact list.
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6.
CONCEPT OF OPERATIONS
6.1
GENERAL
6.1.1 Operations will normally be carried out in two phases for natural and
human-caused hazards. These phases are called the Response
Phase and the Recovery Phase.
6.1.2 Response Phase – Response includes the actions taken once an
emergency has occurred to deal with the immediate effects and can
include mitigation efforts expended at all locations and sites
supporting the emergency effort. Such actions by the MCG or lead
agencies will be mainly based on prearranged plans, procedures and
preparations.
Response operations for major emergencies will be handled from the
Municipal Emergency Operations Centre utilizing the Incident
Management System. See Section 6.2
6.1.3 Recovery Phase – Recovery or restoration includes all the efforts
necessary to restore the Township to normal after a natural and/or
human-caused emergency has occurred. This includes the actions
required to assess and deal with the short and longer-term effects
after the impact has passed.
The Recovery phase begins once the immediate effects of the
emergency have passed. At this point, the Recovery Plan will be
activated to deal with the personal, infrastructure and financial issues.
Recovery operations for major emergencies will not likely be handled
from the Municipal Operations Centre but will be dealt with through
the formation of a number of committees to deal with the personal,
infrastructure and financial issues.
6.2
INCIDENT MANAGEMENT SYSTEM (IMS)
6.2.1 IMS implementation is a requirement under the Framework for
Community Emergency Management Programs standards at the
Comprehensive Level.
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6.2.2 The MEOC, all emergency sites and each community organization
deployed will utilize the IMS command structure.
6.2.3 The Incident Management System (IMS) provides a command
structure that is common to all emergency operations centres from
the Province down to the community agencies.
6.2.4 The site Incident Commander (IC) also uses this structure and
reports to the equivalent command in the MEOC. This reporting
relationship and interaction between the IC and MEOC is highlighted
on the chart below.
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6.2.5 The Incident Management System (IMS) command structure is made
up of the following components:
Command Group
Operations Group
Planning Group
Logistics Group
Finance & Administration Group
Command Group

Authorized to give formal orders, instructions or directives with
the following three supporting functions:

Safety – must ensure safety of all site personnel and pass
on information received from Command (MEOC)
indirectly impacting the overall safety of the emergency
management efforts

Liaison – staff that are located in the MEOC act as a link
between Command (MEOC) and their organizations/
group of organizations involved in the management of the
situation

Emergency Information – development and timely
dissemination of approved emergency information
messages and bulletins to the media
Operations Group

Responsible for coordinating the operations requirements
(resources & equipment) of the site as required to fulfill the
emergency management requirements
Planning Group

Responsible for the development, dissemination and evaluation
of emergency management and response plans, which should
be incident specific and may be modified as required
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Logistics Group

Response for coordinating all material, services and equipment
and the resources required to manage the emergency
Finance & Administration Group

6.3
Perform administrative, financial and staffing duties specific to
the emergency, including tracking incident-related costs,
maintenance and scheduling of support personnel, records and
administering contracts
ASSISTANCE
Durham Region and other agencies or organizations will provide assistance
when requested. Requests for assistance will be forwarded to the Region
via the DEMO Duty Contact person. Durham Region may be asked for
assistance at any point during the emergency and may be asked to
assume full responsibility for the emergency.
6.3.1 For outbreaks and other health emergencies, the Commissioner of
Health/Medical Officer of Health will provide the lead. The Region
Works Department takes a lead role for water infrastructure
emergencies.
6.3.2 In the event that the emergency overpowers the resources available
by the Township of Scugog and the Region of Durham, the Region
will approach the Province to request assistance on behalf of the
Township. The Province may also decide to declare a Provincial
emergency.
COMMAND AND CONTROL
The MCG is responsible for the emergency coordination and the
implementation of any protective actions required with the Township.
Support from Durham Region may be requested at any time.
In order to ensure that emergency site operations are conducted in an
organized and coordinated manner, an Incident Commander (IC) will be
appointed for the emergency site by the MCG. The IC will be responsible
for the coordination of all emergency site team activities and reporting
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through the appropriate command at the MEOC. (Refer to Annex 1-K for
specifics).
The Incident Commander will:



Provide regular information updates;
Evaluate the need for and provide requests for resources;
Maintain contact with the MEOC.
6.3.3 The MEOC will provide the appropriate existing Township resources
or request additional resources from Durham Region.
6.3.4 The IC is designated by the MCG based on the particular emergency
in progress. The IC could be chosen from any operating department,
agency or first responder group.
6.4
OPERATIONAL CONVENTIONS
6.4.1 The following operational conventions shall be utilized the MEOC for
emergencies within the Township of Scugog:

Time – shall be local time and expressed as a 24-hour clock
starting with zero at midnight.

Location – shall be expressed in urban areas by referencing
streets, roads, highways, creeks or other signification
landmarks.

Wind – shall always be referred to by the following three
parameters:
i)
ii)
iii)
The direction in degrees the wind is blowing from;
The direction in degrees the wind is blowing to;
The wind is expressed in speed expressed in km/hr.
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6.5
December 2004
COMMUNICATIONS
6.5.1 The primary means of communication in the MEOC are:



Land based telephones;
Radio communication system (Fire & Public Works
Departments);
Hand held digital wireless personal communication systems.
6.5.2 Additional means of communication that may be utilized during an
emergency are:








6.6
Video conferencing
Cellular telephone
Radio pages
Fax
Internet & e-mail
Couriers
Runners
Amateur Radio – dispatched by Durham Region (contact
DEMO Duty Officer)
BUSINESS CYCLE
6.6.1 A Business Cycle is a structured meeting held at regular intervals
during an emergency by the MCG. The purpose of the regular
Business Cycle is to:

Obtain status updates from all MCG members
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December 2004
Discuss strategy and required actions;
Ensure that items requiring action are in the process of being
completed;
Inform each other of actions taken (briefings);
Evaluate the status of the emergency and any change in status;
Identify problems;
Make decisions, plan actions and strategies required by each
member/agency;
Coordinate expertise, personnel, equipment and supplies;
Implement required actions;
Report on these actions at the next business cycle;
Request assistance from Durham Region or other agencies as
required;
6.6.2 In the MEOC, the business cycle meeting is chaired by the CAO and
includes an update from all MCG members. Business cycle meetings
should be brief. Staff from the Clerk’s Department will take minutes
of the meetings.
6.6.3 The CAO will determine the frequency and length of business cycle
meetings as the situation dictates.
6.6.4 Maps and status boards will be prominently displayed and kept up-todate by administration support staff.
6.7
LOG BOOKS
6.7.1 The MCG will maintain their own departmental/agency logbook of
events, decisions, situation reports, declarations, actions, phone
calls, correspondence and instructions, etc. and any and all
messages and documents received or sent relating to the
emergency. (Refer to Annex 4-C for an Event Action log).
6.7.2 Administrative Staff from the office of the CEMC will assign a
document number to all incoming/outgoing communications to/from
the MEOC and record this in a Communication Log. A copy of all
communications will then be attached to the Communication Log
which will be maintained by the administrative staff from the office of
the CEMC.
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6.7.3 Copies of any significant documents from logbooks such as Situation
Reports and Declaration/Termination of Emergency forms, must be
faxed to Durham Emergency Management Office (DEMO) as soon as
possible. Any updates provided to DEMO will be passed on to the
Provincial liaison representative in the REOC.
Provincial community officers of PERT liaison staff may attend the
MEOC and should be provided with any appropriate information.
6.7.4 All logbooks and documents will be turned in to the CEMC prior to
leaving the MEOC at the termination of the emergency. MCG
members and Department Heads will submit a summary report to the
CEMC within one week of terminating the emergency.
6.7.5 Logbooks from emergencies must be maintained for a period of 7
years.
6.8
RECOVERY PLANNING
6.8.1 Recovery planning is a process of returning a community back to
normal or near normal once the immediate threat to life and property
has passed. The process starts when directed by the MCG and the
timing will be determined by the nature of the emergency.
6.8.2 To begin the recovery process, a series of committees may need to
be formed to deal with various aspects of the community assistance.
These might include the following areas of need:



Financial assistance
Infrastructure repair/rebuilding; and
Personal assistance.
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7.
EMERGENCY INFORMATION AND PUBLIC DIRECTION
7.1
GENERAL
7.1.1 In the event of an emergency, emergency information procedures
assist with:


7.2
Providing emergency information to the media and general
public;
Providing emergency information to Municipal, Regional and
Provincial Staff.
COMMUNICATIONS HIERARCHY
7.2.1 Emergency Information will be coordinated by the Emergency
Information Officer. (Refer to Annex 1-J.) It is important that media
releases begin immediately after the emergency begins to provide the
current status and then be provided at regular intervals thereafter.
7.2.2 The Emergency Information Officer will:









Gather, verify, coordinate and approve all information released
to the media in consultation with the Mayor and/or CAO;
Produce information products for dissemination to the media;
Disseminate information to the media and public on a regular
basis as important new information becomes available;
Process information requests;
Arrange for an MCG member or expert to meet with the media
to respond to inquiries on a specific topic as required;
Establish communication links and regular liaison with the MCG
and IC to determine what information to release to the media
and public and will attend all Business Cycle meetings;
Establish communication links and regular liaison with the other
media coordinators to coordinate the release of authorized
information;
Set up and coordinate a Media Centre and ensure that there is
adequate administrative support, office or area space and
telephone facilities to support live interviews from local media;
Inform appropriate agencies of the location/phone number of
the Media Centre;
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December 2004
Prepare for press conferences and briefings with the media;
Prepare, distribute and file hard copies of media releases;
Set up and manage a media monitoring and rumour control
centre;
Provide “controlled” tours to the emergency site or to the MEOC
if requested.
7.2.3 In the event of a water infrastructure or health emergency the lead
role will be taken by either Durham Region Works or Health
Departments.
The respective Department involved will issue
releases and updates to inform the Province, Regional and Municipal
Staff, the media and the general public on a regular and as required
basis.
7.3
MEDIA COVERAGE
In the event of an emergency, the general public should monitor local radio
or television stations for ongoing updates and regular status reports.
Durham Radio (CKDO 1580/107.7, The Rock 94.9 FM and KX 96 FM) has
been designated as the official Emergency Information Radio station for the
Township of Scugog. (Refer to Annex 8-A.)
7.4
SPOKESPERSON(S)
7.4.1 The Municipal Media Spokesperson for the Township of Scugog will
be designated by the MCG in consultation with the EIO at the time of
the emergency.
7.4.2 The Emergency Information Officer will assist the Mayor and any
other designated Media Spokesperson with the preparation and
dissemination of public information. The Emergency Information
Officer will prepare statements of public information for the Mayor and
any other designated Media Spokesperson based on information
collected at the MEOC Business Cycle meetings.
7.4.3 Municipal Media Spokespersons are normally the Emergency
Information Officer, the Mayor, Deputy Mayor, or others as
designated.
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7.5
December 2004
PUBLIC INQUIRY SERVICE
7.5.1 The Public Inquiry Service process provides a credible outlet for the
general public to obtain current and accurate information relating to
the emergency in progress. The Public Inquiry Service is operated by
designated municipal staff at the Township Office (or another
designated location if the Township Office is ordered closed.) The
phone number of the Public Inquiry Service will be issue as required
at the beginning of or during an emergency.
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7.5.2 The Public Inquiry Coordinator is appointed by the MCG prior to an
emergency and is responsible for the maintenance of lists of staff
available to work at the Public Inquiry Service and for their training.
Refer to Annex 1-O.
7.5.3 The Public Inquiry Service works independently from the MEOC but
maintains close contact with them. The Public Inquiry Coordinator
liaises with the Emergency Information Officer.
7.5.4 Public Inquiry Service staff will record call information on the forms
provided and provide appropriate response to public phone calls and
questions. See Annex 4-D for a form for recording public calls.
7.5.5 Public Inquiry Service staff will establish communications and liaise
with the Emergency Information Officer to identify what information
can be released to the public.
7.5.6 Public Inquiry Service staff will redirect calls as needed to the
appropriate department, if available, or the MCG.
7.5.7 Public Inquiry Service staff will forward any difficult questions to the
Emergency Information Officer who will forward it to the appropriate
MCG member for a response.
7.5.8 A representative from the Public Inquiry Service staff may attend
regular control group Business Cycle meetings or briefings as
required.
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8.
FINANCIAL MANAGEMENT/ASSISTANCE
8.1
GENERAL
8.1.1 During an emergency, it is imperative to have financial control and
proper documentation in place to oversee any required emergency
expenditures.
8.1.2 The Treasure/Director of Finance will be responsible for developing
the municipality’s financial management process prior to the
emergency, monitoring expenditures during an emergency and
assisting with expenditure reconciliation after an emergency, whereby
emergency funding may be obtained if required.
8.1.3 Once an emergency situation has come through the recovery phase,
it is imperative to attempt to recover lose revenues for emergency
expenditures through normal insurance policies or disaster relief
agencies.
8.2
FINANCIAL MANAGEMENT
8.2.1 It is the intent of this Plan to:
i)
Provide guidelines for basic financial management to all
departments responding under the provisions of this Plan;
ii)
Ensure that any Council resolutions are provided expeditiously
for expenses incurred during an emergency;
iii)
Ensure that financial operations are conducted in accordance
with the accepted accounting policies, best practices and
standards set within the Township of Scugog; and
iv)
Provide guidance for basic assumptions so that lost revenues
are recovered through insurance policies, Ontario Disaster
Relief Assistance Program (ODRAP), or Disaster Financial
Assistance Arrangements (DFAA) where possible.
8.2.2 Accepted emergency purchasing procedures will be developed by the
Treasurer/Director of Finance and followed for all purchases made
during the emergency with the following assumptions:
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December 2004
i)
Due to the nature of most emergency situations, finance
operations will be carried out with compressed time frames and
other pressures, from time to time necessitating the use of nonroutine procedures. This in no way lessens the requirement for
sound financial management and accountability.
ii)
Each agency or organization involved in the emergency will
have their own designated person responsible for financial
management in accordance with their own approved process
already in place.
iii)
It is expected that at least partial reimbursement will come from
the Provincial or Federal governments for services and
resources, but it is recognized that at least the initial payments
will be born by the Township of Scugog.
EXPENDITURE OF MUNICIPAL FUNDS
8.3.1 Extreme care and attention to detail must be taken throughout the
emergency response effort and recovery period to maintain logs,
formal records and file copies of all expenditures including personal
time sheets in order to provide clear and reasonable accountability
and justification for future reimbursement requests.
8.3.2 Reimbursement is not automatically given unless proper procedures
are used and accountability is maintained. Reimbursement is also
subject to the terms and conditions of insurance policies or disaster
relief programs.
8.3.3 All records relating to the allocation and disbursement of municipal
funds pertaining to the elements and activities covered in this Plan,
must be maintained as applicable in compliance with standard
Township policies and accounting procedures.
8.3.4 The Township of Scugog as well as any agency or organization
involved in the emergency response effort is responsible for the
allocation and disbursement of its own funds as well as individual
record keeping.
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8.4
December 2004
FUNDING ASSISTANCE
8.4.1 There are programs in place for municipalities to obtain
reimbursement of funds after a major emergency or disaster has
occurred. The Township of Scugog will first exhaust existing
insurance policies before seeking compensation from additional
programs.
8.4.2 Programs available include the Ontario Disaster Relief Assistance
Program (ODRAP) and the (Federal) Disaster Financial Assistance
Arrangements (DFAA). ODRAP requires some fund raising to obtain
financial assistance for private costs as outlined in their
documentation. DFAA provides financial assistance to the Province
above a pre-determined level (funding formula) of expenditure.
8.4.3 If the Township of Scugog experiences extraordinary damage to
public infrastructure due to a natural disaster, the local Municipal
Services Office of the Ministry of Municipal Affairs & Housing will be
contacted to determine eligibility for assistance.
8.4.4 The Minister of Municipal Affairs & Housing is authorized to declare a
“disaster area” under the ODRAP Program. To ask for such
assistance, Council must adopt a resolution outlining the following:
i)
ii)
The municipality’s request for a disaster area declaration; and
Whether all or part of the municipality is to be declared a
disaster area (a clear definition of the disaster area must be
provided, as only damages within the declared area are eligible
for ODRAP funding).
The request for this declaration must be submitted within 14 working
days of the date of the disaster.
8.4.5 Council’s resolution must be accompanied by the following supporting
information:
i)
The number of private properties, farms, small businesses and
non-profit organizations that have incurred damages as a result
of the disaster;
ii)
The number of residents, small businesses or farms affected;
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iii)
The extent and the preliminary cost estimates of damages
suffered;
iv)
Newspaper clippings, photographs and other documentary
evidence where available; and
v)
Any other pertinent information in support of the request.
8.4.6 Durham Region may adopt a resolution in support of the Township of
Scugog’s request for a disaster declaration and agree to adopt a
disaster relief committee.
8.4.7 In the event of a large scale disaster in Canada, the Federal
government can provide financial assistance to provincial/territorial
governments through the DFAA to help them meet the basic costs of
response and recovery when such expenditures exceed what an
individual province/territory could reasonably be expected to bear on
its own. Federal assistance is not paid directly to individual
municipalities
but
is
paid
to
the
province/territory.
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9.
MUTUAL AID/ASSISTANCE AGREEMENTS
9.1
PURPOSE & PROVISIONS
9.1.1 As outlined by Emergency Management Ontario, all communities
should attempt to create regional mutual aid and assistance
agreements. Such agreements can greatly improve a community’s
ability to respond to larger-scale emergencies.
9.1.2 Mutual Aid or Mutual Assistance Agreements are in place to supply
additional resources when municipal resources have been depleted
to deal with extraordinary emergency situations.
9.1.3 The Township of Scugog may receive assistance through the
Durham Region Fire Mutual Aid Agreement.
9.1.4 The objective of the Mutual Aid Plan is to provide a means whereby
the Fire Departments in Durham Region may initiate the necessary
action to save and/or protect lives, property and/or the environment
during a major fire or emergency.
9.1.5 The Mutual Aid Plan is organized and operational on a reciprocal, or
no charge, basis, among the participating Fire Departments.
9.1.6 The Township of Scugog may receive assistance through the
Durham Region Mutual Assistance Agreements already in place.
9.1.7 As directed under the Enhanced Level requirements for municipal
Emergency Plans, the Township of Scugog will enter into Mutual
Assistance Agreement with neighbouring municipalities and other
agencies/organizations as needed.
Refer to Annex 8.
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10.
TRAINING
10.1
TRAINING
10.1.1
The Emergency Management and Civil Protection Act, R.S.O.
1990, Chapter E.9, 3(5) requires that every municipality shall
conduct training programs to ensure the readiness of
employees of the municipality and other persons to act under
the emergency plan.
10.1.2
The CEMC will make arrangements to conduct training
programs and exercises to ensure the readiness of Township
Staff to act under the Plan.
10.1.3
Staff training may be achieved through all or any of the
following activities:
i)
Staff attending internal or external general training sessions;
ii)
Staff attending refresher and/or upgrading sessions, as
required;
iii)
New staff, or staff transferred to different positions, attending
training;
iv)
Departmental distribution of related material or information
newsletters to staff with responsibilities under the Plan.
10.1.4
Generic professional development opportunities for staff may
be provided, including attending appropriate emergency
response courses, such as Red Cross Training, Public Safety
Canada, etc.
10.1.5
Durham Emergency Management Office (DEMO) will offer
training programs to local municipalities from time to time as the
need arises.
10.1.6
Assistance or information about available training programs or
conferences may be obtained through the DEMO office or
EMO’s website.
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10.2
DEPARTMENTAL RESPONSIBILITIES
10.2.1
Each Department is responsible for ensuring that its staff is
trained to carry out their assigned duties under this Plan.
Departments must maintain a database of trained staff
indicating the following:





Name, department
Training provided (Program Name/Topic)
Date training provided
Any course pre-requisites that were required
Date training should be re-taken/refresher training
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11.
EXERCISES
11.1
TESTING THE PLAN
11.1.1
The Emergency Management and Civil Protection Act, R.S.O.
1990, Chapter E. 9, 3(5) requires that every municipality shall
conduct exercises to ensure the readiness of employees of the
municipality and other persons to act under the emergency
plan.
11.1.2
The CEMC, under direction and approval of the CAO, is
responsible for organizing annual testing of the Plan and
conducting exercises. Conducting exercises is a municipal
responsibility but from time to time will be done in coordination
with DEMO.
11.1.3
Each component of the Plan will be tested in isolation as well
as in coordination with one another, so that all major elements
of the Plan re tested over a five year period.
11.1.4
The Notification System and MEOC set-up will be tested
annually. MEOC Communications equipment will be tested
monthly.
11.1.5
The type of exercises/drills tested will vary from year to year
and include a natural progression of exercises, as appropriate
to community needs, with exercises becoming increasingly
complex.
11.1.6
Immediately following an exercise, a debriefing will be
conducted with departments, agencies, key personnel and a
critique team of experts to review and evaluate the exercise
and make recommendations.
11.1.7
Each Department will conduct its own detailed debriefing and
submit a report to the CEMC within 14 days after the exercise.
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12.
PUBLIC AWARENESS & EDUCATION
12.1
GENERAL
12.1.1
The development and implementation of a Community
Emergency Management Public Awareness program is a
requirement of the Emergency Management and Civil
Protection Act, R.S.O., 1990.
12.1.2
Public awareness is an important component of the Emergency
Management Program put in place so that the general public
will know what to expect before, during and after an emergency
event.
12.1.3
Public Awareness is general information provided to the
broader public to increase awareness about emergency
management.
12.1.4
Public Education is specific information provided to a target
audience to educate about protective actions to reduce the risk
of life and property damage in the event of an emergency.
12.1.5
The Township of Scugog has developed a Public Awareness
Strategy to ensure that these needs are met. This strategy will
be reviewed and revised annually to ensure compliance with
the Enhanced and Comprehensive Program requirements
under the Emergency Management and Civil Protection Act,
R.S.O., 1990. Refer to Annex 9-A.
12.2
RESPONSIBILITIES
12.2.1
The CEMC is responsible for the development and
implementation of public education and public awareness
programs.
12.2.2
These programs will be coordinated with Durham Region and
neighbouring municipalities, as well as the Durham Regional
Police Service, and other appropriate agencies.
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12.3
PUBLIC AWARENESS METHODS
12.3.1
The public awareness information program provided might
include:





Brochures
Media releases
Township web site
Community displays
Other media as deemed appropriate.
12.4
PUBLIC EDUCATION
12.4.1
Public education might include:



Programs/presentations for students, service clubs,
industries, institutions, etc.
Including hazardous material education & training in the
high schools’ curriculum
Providing specialized instructions, such as information
regarding sheltering-in-place, for those living within a
“high
risk”
area
of
the
Township.
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APPENDIX – KEY TO ABBREVIATIONS & MEANINGS
BOE – Board of Education
CA – Conservation Authority
Canadian Centre for Occupational Health & Safety – has a chemical
database in Ottawa that can be referenced by phone modem or may be
purchased. The information includes updates for operations on personal
computers.
Chain of Command – A concept whereby authority is delegated in a
hierarchal manner.
Chlorine Emergency Plan (CHLOREP) – A program operated by the
Chlorine Institute to respond to chlorine-related emergencies that occur
during transportation and use of chlorine products.
CLOCA – Central Lake Ontario Conservation Authority
Command Post – A mobile communications/central control centre from
which the emergency responders can communicate with one another and
with the MCG.
Community Awareness and Emergency Response (CAER) – A program of
the Canadian Chemical Producers’ Association (CCPA) that promotes
cooperation between industry, local government and the public in improving
community awareness and developing community emergency response
plans.
Community Emergency Management Coordinator (CEMC) – The
designated emergency management person responsible for developing,
reviewing, revising, updating, implementing, testing and maintaining the
community’s Emergency Management Program, including the Emergency
Plan.
Computer Assisted Response Information (CARE) – Located at CN’s
Central Emergency Operation Centre in Toronto, CARE provides a
computer data system and videotape of conditions along all segments of
track in the CN system.
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Coroner’s Investigation – The process of taking possession of all bodies,
identifying the bodies, determining the cause of death (by autopsy), the
circumstances related to the death and the eventual release of the bodies
and issuance of medical certificates of death.
Critical Incident Stress – Any situation faced by emergency service
personnel or others that causes them to experience strong emotional
reactions that have the potential to interfere with their ability to function at
the emergency scene or later.
Critical Infrastructure – Interdependent, interactive, interconnected
networks of institutions, services, systems, and processes that meet vital
human needs, sustain the economy, protect public safety and security and
maintain continuity of and confidence in government.
Dangerous Commodities (DC) – Substances which can cause death or
injury to humans, short-term or irreparable damage to the environment, or
result in property damage or evacuation if released into the environment.
Dangerous Goods – A term used to describe both dangerous commodities
and special dangerous commodities.
DCDSB – Durham Catholic District School Board
DDSB – Durham Catholic School Board
Debriefing – a process whereby past events are reviewed with respect to
their implications for emergency planning and procedures.
Declaration of Emergency – A signed declaration made in writing by the
Head of Council in accordance with Chapter E.9, Section 4(1i) of the
Emergency Management and Civil Protection Act, R.S.O. 1990. This
declaration is usually based on a situation or impending situation that
threatens public safety, public health, the environment, critical
infrastructure, property, and/or economic stability and exceeds the scope of
routine economic activity.
Decontamination – A process involving the removal of dangerous goods
and/or radioactive materials from persons, equipment and vehicles which
have been exposed to same.
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Disaster – A widespread or severe emergency that seriously incapacitates
a community and strains community resources.
DNGS – Darlington Nuclear Generating Station
Durham Emergency Management Office (DEMO) – The Regional Office
tasked with coordinating an emergency response to any natural or humancaused disaster within the Region. It provides training and resources for
municipalities in preparing their own Community Emergency Management
Program and is the initial point of contact for requests for assistance from
the DRPS, local municipalities or neighbouring communities and provides
an initial liaison to the Province and outside agencies.
DRPS – Durham Regional Police Service
Emergency – A situation or impending situation caused by the forces of
nature, an accident, an intentional act or otherwise that constitutes a
danger of major proportions to life or property.
Emergency Information Officer (EIO) – A staff member who is appointed by
Council and is responsible for all media releases and public
announcements related to the emergency.
Emergency Management and Civil Protection Act, R.S.O., 1990 – The
Provincial legislation which provides the authority for a municipal
emergency plan and which requires a municipality to have an emergency
management program.
Emergency Management Ontario (EMO) – A component of the Ministry of
Community Safety & Correctional Services responsible for helping
municipalities across Ontario develop and implement emergency plans.
EMO provides training for emergency management staff, provides advice
and assistance to community officials during an emergency and
coordinates the provincial and federal response to a municipal or provincial
emergency.
Emergency Plan – Documentation of the designation of authority, general
operational components and emergency policies that form the basis for a
coordinated approach to emergency response. A component of the
Emergency Management Program which municipalities are mandated to
develop and implement.
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Emergency Preparedness – A process whereby the designations of
authority, agreements regarding the use of equipment and personnel,
general operational concepts and emergency policies that form the basis
for a coordinated approach to emergency response are identified and
developed.
Evacuation Route – A transportation route designed to direct evacuees
away from the evacuation area while providing access for emergency
response vehicles to the emergency area.
Evacuee Centre (EC) – A facility which is designed to provide shelter, food
and clothing for evacuees for a relatively short or an extended period of
time. ECs are managed by Durham Region Social Services in coordination
with Region Health and the local municipality.
Evacuees – All persons deprived of food, clothing and shelter during an
emergency, including those persons who were required to leave their
homes as well as those who were not at home during the time of the
emergency and were not permitted to return to their homes.
Exercise – Various types and degrees of practice ranging in complexity and
serving different functions to test the components of an emergency plan
and the level of preparedness in a community.
Fan-Out Notification System – An internal telephone fan-out system made
in an order of hierarchy, where on activation of the Emergency Plan, first
responders and members of the MCG are telephoned and instructed to
report to the MEOC and activate the Plan. Each Department then conducts
a fan-out notification within their own Department.
First Responders – Emergency response personnel who are normally the
first to respond to an emergency, such as the Fire, Police and Emergency
Medical Services.
Flood – A situation where water levels in a watercourse exceed the channel
banks with the potential for property or environmental damage and the loss
of life.
Hazard – Any situation with the potential for human injury or death, damage
to property, damage to the environment or a combination of these.
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Hazard Identification and Risk Analysis (HIRA) – A historical analysis used
to evaluate the hazards within a specific area and to prioritize them for the
purpose of emergency planning and developing mitigation measures.
Hazardous Materials (HazMat) – Substances that if released from their
protective containers may result in serious harm to life, property or to the
environment. This term may be interchanged with Dangerous Good and
usually describes both dangerous commodities and specialized dangerous
commodities.
Incident Commander (IC) – An individual with extensive day-to-day
experience with emergency situations, selected to be in charge and
coordinate the overall response and public safety at the scene of an
emergency.
Inner Perimeter – A danger zone surrounding an emergency site into which
entry is restricted to authorized personnel whose role is specifically to
control the incident. Full protective clothing is required in the inner
perimeter zone.
Joint Oil Spill Response Emergency Plan (JOSREP) – A joint industry/
government plan to respond to minor oil spills in Canadian waters.
KRCA – Kawartha Region Conservation Authority
LPG Industry Assistance Plan – Developed by the Propane Gas
Association of Canada, the plan provides a 24-hour emergency response
phone number and offers product and technical advice for emergencies
involving liquefied petroleum gases.
LSRCA – Lake Simcoe Region Conservation Authority
Media Centre – A temporary facility established near the MEOC and/or
emergency site to release information on a regular basis to the media and
public.
Media Spokesperson – A person in the municipality designated through the
MEOC to establish contact and maintain ongoing communications with the
media during an emergency.
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Mitigation/Prevention Plan – Based on the community risk assessment,
each community should implement a strategy to eliminate hazards or
mitigate the effects of hazards that cannot be eliminated. A mitigation plan
should contain details on activities planned to eliminate or reduce the risk
to life, property and the environment from identified hazards.
Ministry of Community Safety & Correctional Services – This Ontario
Ministry is responsible for overseeing law enforcement and public safety
across Ontario.
More specifically, it administers the Emergency
Management and Civil Protection Act, R.S.O. 1990, provides assistance in
formulating and implementing emergency plans and coordinate provincial
response and staff in emergency operations. Emergency Management
Ontario (EMO), OPP and Ontario Fire Marshal’s Office fall under the
jurisdiction of this ministry.
MNR – Ministry of Natural Resources
MOE – Ministry of the Environment (Ontario)
MOH – Ministry of Health
MOL – Ministry of Labour
MSDS – Material Safety Data Sheets
MTO – Ministry of Transportation
Municipal Control Group (MCG) – A group comprised of key municipal
department heads and officials who are responsible for decision-making
and the provision of essential services needed to minimize the effects of an
emergency on the municipality.
Municipal Emergency Operations Centre (MEOC) – A location with
adequate space and communications for the MCG to control emergency
operations.
Mutual Aid – An agreement between fire departments to share specific
equipment, materials or personnel and provide assistance in the event of
an emergency.
Mutual Assistance Agreement – An agreement among government and/or
industry to share specific equipment, materials or personnel in the event of
an emergency.
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Notification – the transmission of a message to emergency management
personnel informing them of an emergency situation and if required,
directing them to report for emergency duty at an assigned facility at a
designated time.
Ontario Volunteer Emergency Response Team (OVERT) – Supplies
professionally trained and experienced volunteers to assist and help relieve
emergency services during a major incident.
Outer Perimeter – A ‘safe zone’ surrounding the inner perimeter where a
‘staging and support’ area is established to coordinate the on-scene
emergency operations. The Command Post, First Aid centre, temporary
morgue and property recovery centre (if required) would be established in
the outer perimeter.
Placard – A symbol displayed on each side and end of a rail car, trailer or
container to identify the type of dangerous good being carried. The placard
signs must be visible from any direction.
PNGS – Pickering Nuclear Generating Station
Potassium Iodide Pills (KI) – Pills taken to protect the thyroid gland from
radiation contamination in a nuclear emergency.
Propane Gas Association of Canada Inc. (PGAC) – An organization which
has developed the LPG Industry Assistance Plan to assist in the event of a
transportation emergency involving liquefied petroleum gases.
Protective Measures – Includes exposure control (entry control, sheltering,
evacuation, KI pill ingestion), ingestion control (ban consumption & export
of food items which may have been exposed to radiation or hazardous
materials) and/or water control (shut off community water intake and find
alternate supply).
Provincial Emergency Operation Centre (PEOC) – A location with adequate
space and communications for the Provincial Control Group to manage
emergency operations.
Public Alerting System – A system whereby the municipality alerts the
public, industries and businesses of an emergency by various technologies
to notify them to take protective actions and tune to designated media for
further instructions.
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Public Inquiry Coordinator – The staff person responsible for establishing a
Public Inquiry Service to keep a record of all inquiries received from the
public and disseminate to the public information provided by the MCG.
Public Safety Canada (PS) – A federal agency responsible for coordinating
the federal response to emergencies and for encouraging emergency
preparedness to protect the health, life and property of Canadians.
Recovery Plan – A risk-based emergency plan that is developed and
maintained to recover from the effects of an emergency or a disaster and
will assist with returning the community back to normal as soon as possible
while maintaining critical resident services.
Regional Control Group (RCG) – A group comprised of key Region
department heads and officials who are responsible for decision-making
and the provision of essential services needed to minimize the effects of an
emergency in Durham Region. The Durham Chairperson is responsible for
coordinating the actions of the RCG.
Regional Emergency Operations Centre (REOC) – A location with
adequate space and communications for the Regional Control Group to
manage emergency operations.
Registration & Inquiry (R&I) – A service offered by Canadian Red Cross to
register evacuees and responding volunteers, provide information on the
safety and whereabouts of registered evacuees and help re-unite families.
Response – Actions taken during an emergency to mitigate the effects of
the emergency including those taken at the emergency site/facility or any
other locations supporting the emergency.
Shelter Coordinator – The Durham Region Commissioner of Social
Services is responsible for the selection of evacuee centres (EC) and the
organization of volunteer agencies, service clubs and support staff to
operate and administer activities at evacuee centres (EC).
Sheltering in place – To secure oneself in a place offering protection from
exposure to radiation or hazardous materials.
Site Incident Commander – The person in charge of the emergency
response at the scene of an incident. S/he will coordinate with the Incident
Commander (IC) in the MEOC.
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Site Media Spokesperson – A person appointed to establish a media centre
at the emergency site.
SOP – Standard Operating Procedure
Spills Action Centre – A 24-hour centre operated by the Ontario Ministry of
the Environment (MOE) which receives calls regarding spills, assesses the
situation and contacts affected parties, Ministry personnel or other
agencies as required to provide assistance.
Staging Area – A designated area within the outer perimeter to which
responding agencies will report with rescue and other equipment for
assignments.
Termination of Emergency – A signed declaration made in writing by the
Head of Council in accordance with Chapter E.9, Section 4(2) of the
Emergency Management and Civil Protection Act, R.S.O. 1990, concluding
that the emergency in the municipality has been terminated.
Toxic – Materials that can be poisonous if inhaled, swallowed or absorbed
into the body through cuts or breaks in the skin.
TRANSCAER – Sponsored by the Canadian Chemical Producers’
Association, its objectives are to reduce the number and severity of
transportation accidents and their impact on people and the environment,
to reduce public concern about the hazards and risks of transportation
incidents, and to increase cooperation between chemical and
transportation industries in reducing incidents and concerns.
Transportation Emergency Assistance Program (TEAP) – A program
maintained by the Canadian Chemical Producers’ Association and its
member companies to provide technical information and advice to
emergency response personnel at the scene of a dangerous goods
incident.
Regional response teams are also available for member
companies (CANUTEC can request a TEAP response team to respond to
an incident not involving a member company).
Triage – Assignment of degrees of urgency to decide order of treatment of
wounded.
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Volunteer Organizations – Agencies that the Township of Scugog may use
for the provisions of emergency services during an emergency. These may
include, but are not limited to, organizations such as the Canadian Red
Cross and St. John’s Ambulance.
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