CAFCE CO-OP STUDENT OF THE YEAR AWARDS (2015)
NOMINATION GUIDELINES FOR INSTITUTION MEMBERS
CAFCE is looking for one university co-op student and one college co-op student of the year (2015) and you can help! The
winning students, their institutions, and employers will receive national recognition as a result of these awards. Each winning
student will receive a $1,000 cash award (the CAFCE award of $500.00 and the Emery-Dufault award of $500.00).
A CAFCE institution member may nominate two candidates with the support of the co-op employers and approval of the
students. All nomination materials become the property of CAFCE to be used in promoting co-operative education. Each winning
student may be required to provide their Social Insurance Number once announced.
ELIGIBILITY:
A. Any undergraduate, diploma, or postgraduate student registered full-time in a recognized post-secondary co-operative
education program at a CAFCE Member institution throughout the period from January - December 2015. Secondary
school students are not eligible for this award.
B. In order to be eligible for this award, a student must be nominated by a CAFCE institution member with support of the co-op
employer. A CAFCE institution member may nominate no more than two (2) candidates and, where possible, from different
programs within the institution.
C. Co-op programs must meet the CAFCE Definition of Co-operative Education (http://www.cafce.ca/en/coop-defined).
D. The Work term(s), for which the student is being nominated, must be completed within the 2015 calendar year. Candidates
may not be nominated twice in two consecutive years for a work term that spans two calendar years.
SELECTION CRITERIA:
The CAFCE Co-op Student of the Year Awards Committee uses the criteria listed below to evaluate candidates. Nominees are
scored initially on a scale of 100 points. The value of each criterion is indicated in brackets. Subsequent review within the
committee of the merits of top candidates (based on initial scores) helps to determine the two winners.
1. (30 pts) job achievement
2. (15 pts) academic achievement
3. (15 pts) contribution to co-operative education
4. (10 pts) contribution to extra-curricular activities at school and/or the community-at-large
5. (10 pts) student’s résumé (which includes Co-op and previous employment)
6. (15 pts) student’s personal letter
7. (5 pts) evaluator assessment and recognition of intangible qualities of nominee
NOMINATIONS:
Nomination MUST be submitted in one (1) PDF electronic document with the following items presented in the order
below.
1. nomination form
2. nominator’s letter on institution letterhead, signed by the same person noted on the nomination form, and to only reference
the work term for which the student is being nominated for (one (1) typewritten letter, two (2) pages maximum, 1 inch
margins, 10 point font)
3. supporter’s letter on company letterhead, signed by the same person as noted on the nomination form, detailing the
student’s performance in the 2015 work term for which the student is being nominated for (one (1) typewritten letter, two (2)
pages maximum, 1 inch margins, 10 point font)
4. nominator to provide a bio of their nominee (a maximum 150 words) to be posted on the CAFCE web site
5. student’s personal letter with signature (one (1) typewritten personal letter, two (2) pages maximum, 1 inch margins, 10
point font)
6. student’s current academic transcript (present the candidate’s grades as a percent out of 100)
7. student’s current résumé (two (2) pages maximum, 1 inch margins, 10 point font)
8. student's portfolio (optional, two (2) pages maximum)
All applications must follow the current year's application process. Those applications that follow an earlier year's application
process will have their applications edited by the CAFCE office to meet the current year's criteria. Only those nomination
packages that meet the guidelines will be forwarded to the selection committee. Incomplete or improperly prepared nominations
will be disqualified by CAFCE.
We wish all nominees the best in their consideration for the Co-op Student of the Year Awards. Any questions regarding the
nomination requirements may be directed to Nicole Cork (cafce@cafce.ca).
One (1) PDF electronic document of all completed nomination materials must be RECEIVED
by e-mail at (cafce@cafce.ca) on Friday, January 22, 2016, by 4:00 p.m. EST.
CAFCE CO-OP STUDENT OF THE YEAR AWARDS (2015)
GUIDELINES FOR NOMINATION MATERIALS – INSTITUTION MEMBERS
The guidelines presented below are provided to assist in the preparation of the nomination package. Nominees are advised to
adhere to the guidelines stipulated. Packages that do not meet the guidelines may be removed from consideration for the award
by CAFCE. All parties are reminded that the committee is seeking well-rounded candidates who show evidence of achievement
in all facets of the student’s background: academics, the workplace, and extracurricular/community activities.
NOMINATOR: CAFCE Institution Member
You are required to submit one (1) typewritten letter on institution letterhead (two (2) pages maximum, 1 inch margins, 10 point
font). The letter is to reference only the 2015 work term for which the student is nominated for. In your letter, please comment
on:
 The student’s achievement in the co-op program;
 Any achievements, awards, and extracurricular activities that you feel are worthy of mention;
 The student’s activities in support of co-op education; and
 Any insights on the student’s personal qualities you feel warrant consideration.
Where possible please be specific with your examples. Please include your signature at the bottom of the letter.
You are also required to verify the student’s academic background and provide the student’s cumulative grade point average as
well as confirming that the program meets the CAFCE Definition of Co-operative Education (http://www.cafce.ca/en/coopdefined).
Important Note: You are required to provide the student’s cumulative grade point average and to convert all grading
systems, where necessary, to present the candidate’s grades as a percent out of 100. Where letter grades represent a
range of marks (i.e., B+ = 77 – 79 %), grades should be rounded to the highest mark available in the range for that
particular grade (79%). If the grade information requested on the nomination form is incomplete the nominee will
receive zero (0) points for the academic achievement score (maximum 15 points) in his/her evaluation.
The nominating member is to provide a bio of their nominee (a maximum 150 words) to be posted on the CAFCE web site.
NOMINATION SUPPORTER: Co-op Employer
You are required to submit one (1) typewritten letter on company letterhead (two (2) pages maximum, 1 inch margins, 10 point
font) in support of the nomination. The letter is to reference only the 2015 work term for which the student is nominated for.
Please cover the following points in your letter:
 The student’s duties/responsibilities;
 The student’s performance in comparison to your expectations or in comparison to other co-op students;
 Any outstanding work achievements (cost savings, process/quality improvements, design/development innovations,
improved customer service, significant research or other initiatives etc.); and
 How this student, or co-op students in general, have benefited your/his/her department/company.
Where possible please be specific with your examples. Please include your signature at the bottom of the letter.
STUDENT NOMINEE
You are required to prepare and submit the following items:
1. One (1) typewritten personal letter (two (2) pages maximum, 1 inch margins, 10 point font) describing how:
 Co-operative education has enhanced your career development;
 Personal development; and
 Academic experience.
Where possible please be specific in your examples. Your comments need to be limited to experience from the specific work
term and calendar year for which you are being nominated. Please include your signature at the bottom of the letter.
2.
A copy of your current résumé. Co-op work terms/experience should be clearly identified, and noted with work term dates.
Extracurricular and community activities, scholarships and awards, etc., should also be noted.
3.
A portfolio (maximum 2 pages) is also recommended. You may include any items you feel will give the selection committee
a better idea of who you are as a person. You may submit photocopies of newspaper and magazine articles, previous letters
of recommendation, published work. Awards and citations are to be listed in your résumé. Please note that any additional
letters/essays similar to those already requested from the nominating institution, employer, and you in the nomination
package are not acceptable.
One (1) PDF electronic document of all completed nomination materials must be RECEIVED
by e-mail at (cafce@cafce.ca) on Friday, January 22, 2016, by 4:00 p.m. EST.
CAFCE CO-OP STUDENT OF THE YEAR AWARDS (2015)
NOMINATION FORM – CAFCE INSTITUTION MEMBER
Please complete all sections of this nomination form including signatures. The participants completing and signing this
form must be the same people who are signing the letters. By signing this form all parties certify that the information
provided is accurate and provides CAFCE with permission to use names and non-confidential information for promotional
purposes. Any false information provided in a nomination may result in disqualification or retraction of the award.
CAFCE INSTITUTION NOMINATOR
Only CAFCE members may submit a nomination. CAFCE educational institutions must have support of the co-op
employer.
Institution’s Name:
Member’s Name:
Title/Department:
Mailing Address:
Work Phone:
E-mail:
Nominee's Degree/Diploma Program to be listed on a certificate:
Nominee's Number of Years of Study Completed:
Nominee's Number of Work Terms Completed:
Nominee's Cumulative Grade Point Average: % out of 100
Important Note: You are required to provide the student’s cumulative grade point average and to convert your
grading system, where necessary, to present your candidate’s grades as a percent out of 100. Where letter
grades represent a range of marks (i.e. B+ = 77 – 79 %), grades should be rounded to the highest mark available in the
range for that particular grade (79%) If the grade information requested above is incomplete the nominee will receive
zero (0) points for the academic achievement score (maximum 15 points) in his/her evaluation.
Does this co-op work term meet the CAFCE Definition of Co-operative Education? (http://www.cafce.ca/en/coopdefined) Yes  or No 
 I received permission to nominate the student below for the CAFCE Co-op Student of the year Award (2015) and
CAFCE has my permission to use non-confidential information for promotional purposes.
CO-OP EMPLOYER
SUPPORTER
Signature (required):
Date:
Company’s Name:
Employer’s Name:
Title/Department:
Mailing Address:
Work Phone:
E-mail:
 I received permission to support the student below for the CAFCE Co-op Student of the year Award (2015) and
CAFCE has my permission to use non-confidential information for promotional purposes.
Signature (required):
Date:
CO-OP STUDENT
NOMINEE
Nominee’s Name (Last Name, First Name, Middle):
Mailing Address as of March 2015:
E-mail:
 I have given permission to be nominated for the CAFCE Co-op Student of the year Award (2015) and to allow
CAFCE to use the non-confidential materials for promotional purposes.
Signature (required):
Date:
One (1) PDF electronic document of all completed nomination materials must be RECEIVED
by e-mail at (cafce@cafce.ca) on Friday, January 22, 2016, by 4:00 p.m. EST.
CAFCE CO-OP STUDENT OF THE YEAR AWARDS (2015)
CHECKLIST – CAFCE INSTITUTION MEMBER
Please check your nomination document to ensure that all required materials are included and that they follow
the prescribed order as below:
 Nomination Form – CAFCE Institution Member, Co-op Employer Supporter, and Co-op Student
Nominee typewritten information included, dated and signed (Information must be legible).
 CAFCE Institution Member’s Letter – 2 pages maximum, 1 inch margins, 10 point font on the
institution’s letterhead with signature (nominator must be a member of CAFCE and the signature must
match the person stated on the nomination form).
 Co-op Employer Supporter Letter – 2 pages maximum, 1 inch margins, 10 point font on the
company’s letterhead with signature (the signature must match the person stated on the nomination
form).
 150 word bio for co-op student nominee that will be used on the CAFCE website once the awards are
granted.
 Student Nominee’s Letter – 2 pages maximum, 1 inch margins, 10 point font minimum with signature.
 Student Nominee’s current academic transcript (with letter grades converted to percentages, i.e.,
B+ = 79 %)
 Student Nominee’s résumé – 2 pages maximum, 1 inch margins, 10 point font
 Student Nominee’s portfolio (optional, two (2) pages maximum)
Materials must be scanned into one .pdf document and titled by the Student’s Surname, First Name, Institution.
Example: Brooks Samantha-University College of Canada.pdf.
One (1) PDF electronic document of all completed nomination materials must be RECEIVED
by e-mail at (cafce@cafce.ca) on Friday, January 22, 2016, by 4:00 p.m. EST.