TERMS OF REFERENCE
FOR
A CONSULTANT WHO WILL PROVIDE IT SUPPORT FOR STATE GEODETIC
ADMINISTRATION ON REAL PROPERTY REGISTRATION AND CADASTRE
PROJECT
1. BACKGROUND
The objective of Croatia Real Property Registration and Cadastre Project is to build efficient
land administration systems with the purpose of contributing to the development of better
efficient real property markets. This will be achieved by addressing aspects of the supporting
infrastructure, especially the real property registration system in the municipal courts, the
cadastre system that is operated by the State Geodetic Administration (SGA) at the regional
and branch office levels, the academic institutions and the private sector support
professionals. The project will:





Accelerate registration in both the cadastre and real property registration systems;
Streamline both systems and the associated transaction processes;
Harmonize data between the two systems and ensure that they match with reality by
undertaking cadastre re-survey where necessary, and land book registration correction
and renewal in a systematic manner in selected areas of the country;
Improve customer relations and service provision, as well as organize awareness
campaigns among stakeholders, aimed at supporting professionals, financial
institutions, and real property holders;
Address impediments to the operation of an efficient mortgage system.
A full description of the Project is provided in the document Borrower's "Project
Implementation Plan" (PIP) and the World Bank's "Project Appraisal Document" (PAD). The
PIP and the PAD are considered a part of the necessary background materials to be
understood by Consultant.
The Project is conducted according to the Information and Communication Strategy
(e-Croatia) of the Government of Republic of Croatia, as well as business and IT strategies of
Ministry of Justice (MoJ) and SGA. It is necessary to take into account the usage of the
system from the end-user perspective (state administration bodies, companies, citizens). It is
also necessary to reconsider the Information and communication development strategy of the
Ministry of Justice.
The bearer of activities on e-Croatia strategy is the Central State Office for e-Croatia
(e-Hrvatska). This office is responsible for creating an environment of electronic information
dissemination within the Croatian Government. Its responsibilities include:




National policies on electronic government
The implementation of a national government communications infrastructure and
service provision upon it
Centralized purchasing of ICT equipment
Centralized negotiation over software licenses for common tasks, e.g. Microsoft office
products and operating systems

Formulation of national security and other procedures to ensure high standards
of IT administration.
Both MoJ and SGA have created IT Directorates (Sector for Informatics and Department for
Land Data Base at the Land Registry Management Sector/MoJ and Sector for Information
System/SGA). Both sectors are understaffed. SGA's Sector for Information System has 4
employees directly involved in IT core business and additional 6 employees in other Sectors
at SGA's Central Office as well as 10 employees in major Regional Cadastre Offices. 10
experts are employed in Sector for Informatics in MoJ. Additional employment of IT experts
in both institutions is planned.
A Project Implementation Unit (PIU) has been established to manage the project. Its policy
and operational matters are directed by a Steering Committee, established by the Government
of Croatia. The PIU has one IT specialist.
Detailed information for the Cadastre and Land Registration IT systems is available in the
Information and Communication Technology Report, developed during the Project
Preparation period by Mr. Neil Smith and Mr. Robin Waters. It has to be emphasized that
information systems have significantly improved in both institutions since the
abovementioned report. The most obvious examples are establishment of e-Land Book
service as part of an e-Justice framework and Browser of Cadastral Data as part of e-Cadastre
framework.
The intensive development of information and communication technology and information
management infrastructure in SGA's Central Office as well as in Regional Offices,
establishment of modern GIS databases and WWW sales system and finally the impending
establishment of the Joint Information System which is comprised of Land Data Base (LDB)
and Data Base of Digital Cadastral Map (DBDCM) with MoJ led to increased demand for IT
support. A close coordination is required between the various experts involved. The
contractor under this Project is required to coordinate his/her work with these specialists.
Special attention has to be paid on the coordination with the PIU IT specialist and the SGA's
assistant director in Sector for Information System.
2. OBJECTIVES
The main task objective is provision of expert IT support to SGA's Sector for Information
System during the establishment of the Joint Information System (JIS) between MoJ and SGA
(Land Data Base and Data Base of Digital Cadastral Map) (responsible consultant for this
task), as well as on the GIS databases and WWW sales establishment and other secondary
projects.
3. SCOPE OF WORK AND TASKS
The consultant will:
REVIEW

Loan Agreement between Republic of Croatia and International Bank for
Reconstruction and Development for the Real Property Registration and Cadastre
Project, September 2002;

Information and Communication Technology Report, developed by Mr. Neil Smith
and Mr. Robin Waters with special attention to:
o Technical (minimum) requirements for the harmonization of the different
databases and IT-applications
2
o Recommendations for possible solutions in respect of future development of
the ICT systems;
o Recommendations for required staffing;

Final Report: Development of the National Spatial Data Infrastructure Study, April
2005;

Program of State Survey and Real Estate Cadastre for the period 2001 – 2005;

Agreement on Establishment and Operations of LDB of the Republic of Croatia;

Rulebook on Establishment and Operations of LDB of the Republic of Croatia;

The Inception Phase Study Report of the LDB/JIS, October 2005;

Information Management / Information and Communication Technology Strategy
Report for the LDB/JIS, November 2005.
The documents listed above will be provided by the PIU upon signing of the contract.
PROVIDE SUPPORT TO
SGA's Sector for Information System employees and PIU IT specialist during:

Primarily:
o Preparation of implementation documents and monitoring of activities related
to JIS (LDB+DBDCM) establishment according to ICT/IM Strategy;
o Establishment and monitoring of communication infrastructure quality for JIS
(LDB+DBDCM);
o Planning, procurement, delivery and inspection of ICT equipment for JIS
(DBDCM) in SGA's offices;
o Further enhancement of functionality design and development for SGA's
official web pages;
o Consultancy, support and monitoring of committee's work related to his/her
primary tasks;
o Preparation of technical documentation for training and educational purposes.

Secondarily:
o Establishment of GIS databases WWW sales system;
o Completion and upgrade of BMS system;
o Upgrade of katastar.hr service;
o Implementation and maintenance of Monitoring & Evaluation System.
SUGGEST

Necessary actions to be taken so that the project of JIS (LDB+DBDCM) establishment
follows the time schedule (implementation plan) presented in the ICT/IM Strategy,
including the procurement of adjoined equipment.

Possible improvements and changes to the ICT/IM Strategy, if any drawbacks are
observed during the implementation of JIS (LDB+DBDCM) project.
3
4. LANGUAGE
Official language for this assignment is Croatian. All materials and reports that consultant
will produce as part of this contract will be available to the Client in Croatian language in
paper and digital form, and as per need on English language.
5. WORK PRODUCTS
5.1. Mandatory reporting
Consultant will prepare and deliver during the last day of each calendar month:

monthly report stating his/her achievements as a result of the consultant's work
according to defined phases of task objectives for that month;

prepare and deliver the general plan of activities for the next month;

prepare and deliver the detailed plan of activities for the primary projects (activities of
committees, working groups and responsible persons related to the projects).
All reports must be delivered to the PIU IT specialist, and approved by the contract
coordinator - The assistant director in Sector for Information System - Zoran Vujić.
6. PERIOD OF PERFORMANCE
The consultant will perform his tasks from October 2007 until September 2008.
7. PROFESSIONAL EXPERTISE REQUIRED
Consultant will have the following qualifications:
 university degree from information and communication technology or computer
science field
 minimum 3 years of experience with information systems and databases
 minimum 3 years of experience with web applications
 very good knowledge of LAN/WAN/Intranet network infrastructure
 very good knowledge of Croatian and English language, both in writing and speaking
 working experience with international consultants, including work in 'virtual' teams
 working experience in “multi-task” teams (teams who perform several simultaneous
tasks)
 energetic and dynamical approach to the work and problem solving
 expressed communication skills
 creativity, flexibility and innovativeness
8. OTHER PROVISIONS
The Client will provide office space, standard computer equipment, telephone line and
Internet access.
4