PREEC Operation Guidelines and Fee Schedule
June 2012
The purpose of the Center is to serve research, teaching, extension, livestock judging, and other needs
of UI faculty, staff and students. The information contained in this document is a guideline from which
the PREEC will operate. Constructive input from users and effective communication among all parties is
essential to the successful conduct and completion of projects. Your input is always welcome.
The following fee charges and guidelines for the PREEC livestock units are used to help pay for operating
costs incurred during research, teaching, extension or other use activities, and to better insure that all
research, teaching and extension programs are conducted successfully and in a quality manner, and all
ACUC requirements are followed. It is not possible to develop specific fee and/or per diem charges for
all possible situations. The fee and per diem charges contained in this document are intended to cover
most uses of facilities and livestock, but not all. In some case, the user and PREEC will need to negotiate
the appropriate fees and/or per diem for certain activities. PREEC staff will clearly explain fee and/or
per diem charges to users before the initiation of a project.
Chain of Command: The Livestock General Manager is responsible for the overall operation of the
PREEC livestock operations. He also has principal responsibility for the Sheep Unit. The General
Manager also assumes primary responsibility for the Dairy, Feed Mill, and Beef Unit in the absence of an
associate manager. The Associate Manage of the Dairy and Feed Mill is responsible for overall
management of the Dairy and Feed Mill. The Feed Mill Supervisor is responsible for day to day
management of the Feed Mill and reports directly to the Associate Manager of the Dairy and Feed Mill.
The Associate Manager of the Dairy assumes primary responsibility of the livestock facilities in the
absence of the general manager. The Associate Manager of the Beef and Sheep Units is responsible for
the overall operation of the Beef Unit and has secondary responsibility for management of the Sheep
Unit.
PREEC Equipment Use: All PREEC equipment users must be trained by a qualified PREEC staff person
before operating any PREEC equipment. It is the responsibility of the intended user to make
arrangements with the appropriate PREEC staff person for necessary equipment training. All persons
employed by the UI must complete the 24/7 safety video before using the facility. This includes faculty,
staff, graduate and undergraduate students, and temporary help. Vehicle operators must complete the
defensive driving course before they operate the trucks. It is the responsibility of the research, extension
or teaching project to pay the defensive driving course fee.
Animal Care and Use Committee: All research, extension, teaching, and student organization projects
must have a written protocol, and the protocol must be approved by ACUC prior to initiation of the
activity.
PREEC Livestock Liability: Research, teaching, extension, animal judging contests, or student
organization programs that cause the intentional or unintentional death of a PREEC animal are liable for
the market value of that animal. If, in the course of a research, teaching, extension, animal judging
contests, or student organization activity, a PREEC owned animal is altered (cannualated), injured or
otherwise rendered unusable for the purpose to which it was originally intended, then that project or
activity is liable for the animal treatment cost or the difference between the animal’s potential value
and the current market price. For example, cannulated cows cannot be sold in public sales, which
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greatly reduce their value. I some cases, loss in market value can be nearly 100%. The AVS Department
Head has volunteered to cover additional costs of up to eight cannulated cows for research, extension
and teaching purposes. The per diem charge for cannulated cows is $4/head/day.
PREEC Feed Mill Equipment Operation: Only Feed Mill employees are authorized to operate Feed Mill
equipment to help insure all operations are conducted in a safe manner and to minimize repair cost.
The Feed Mill Supervisor can authorize, at their discretion, non feed mill individuals to use feed mill
equipment.
PREEC Feed Procurement: Feed must be ordered through the PREEC Feed Mill Supervisor unless it is
donated and delivered directly to the feed mill. A list showing the amount and delivery date(s) of
donated feed must be provided to the feed mill manager a minimum of 14 days before delivery. This
helps us schedule deliveries, unloading and storage of feed. The Feed Mill Supervisor can order any type
of feed from any supplier once you provide them with the necessary information. Applicable feed
storage fees will be charged for special or donated feeds stored at the Feed Mill (see service fee
schedule below). All feed ration changes should be communicated in writing on an as fed ration basis to
the Feed Mill Supervisor at least 48 hours before the needed change. Feed purchased by a researcher or
instructor for a project belongs to the researcher or instructor. At the discretion if the Feed Mill
Supervisor, PREEC may purchase unused feed from a researcher or instructor. Any feed not purchased
by the Feed Mill must be removed from the animal facility or feed mill within 14 days of the completion
of the project.
Grant Proposals: All grant proposals involving the use of PREEC livestock and/or facilities must include
the appropriate PREEC fee charges in order to secure grant application approval from CALS
administration.
Feed Mill Service Fees:
Service Fee Schedule (subject to
change as needed)
Service
TMR Delivery
Forage Delivery - Chopped 1
Forage Delivery - Baled 2
Units
Tons
Tons
Hour
Price
$30.00
$60.00
$50.00
Additive Handling and Delivery
Barn Storage/Month
Commodity Bay Month Rental
Storage Bin Month Rental
Tons
Tons
Month
Month
$10.00
$0.50
$30.00
$30.00
Feed Box Month Rental
Month
$5.00
Telehandler Rental (Includes Driver)
Hour
$50.00
1
There is about four-man hours of labor per delivered ton
2
This fee includes unloading semi-truck hauling the hay and delivering the hay to
its final destination. The fee includes labor and equipment charges.
2
PREEC Labor and Equipment Use Fee Schedule (subject to change as needed):
Labor charge
$/hr
Temporary labor
17.00
Items1
Skid Steers
Dump trucks
Case 125
Tractor with manure spreader
Other PREEC equipment
1Includes
$ cost per hour of tachometer time
20.00
15.00
30.00
30.00
As determined by Livestock Manager prior to
use
fuel, but not labor
PREEC Livestock Use in Teaching Programs and Judging Contests: Most on-hand PREEC livestock is
available for teaching and judging contest activities. PREEC also will purchase livestock needed for
teaching. Teaching programs that require PREEC livestock for their course must provide the PREEC
Livestock General Manager with a written protocol describing the intended use of the animals; number,
type (beef or dairy cows, calves, bulls, ewes, lambs, etc) and breed of livestock needed; duration the
animals are needed (beginning and end dates); how the animals are to be handled and maintained;
facility needs; feed ration needs and feeding schedules; and contact information (office, cell, home
telephone numbers and email address for each person associated with the project) at least six (6) weeks
(8 weeks if PREEC needs to purchase animals) before the animals are needed. The protocol will be
posted in a designated place that can be easily accessed by all PREEC staff, ACUC personnel, and
authorized faculty, staff and students.
Programs that use PREEC animals for teaching or judging contests will be charged a per diem fee to help
maintain the herd for these purposes. The per diem rate will be either: a) one-half of the established
PREEC-owned animal research rates, and will be charged for the time period that PREEC needs to hold
animals that otherwise would be sold, provides a premium feed, or houses animals separately from the
main flock or herd, or b) an established fixed dollar cost per head that is determined based on the
additional cost of maintaining and holding an animal longer than the normal management practice.
Teaching programs or judging contests will not be charged the per diem fee for the use of animals if the
activity does not result in a change in the current management practice. Course instructors are
encouraged to charge a laboratory fee to pay for supplies needed for the course and to cover part or all
of the per diem charge. At the discretion of the course instructor, PREEC staff assisting in course
instruction should have access to the lab fee account to charge items they must specifically purchase for
the course.
Student Organizations: Student clubs sometimes utilize PREEC animals for livestock shows, sales or
other activities. The student club members are expected to help care for their animals (feed, change
bedding, clean pens, etc). They will not be charged per diem, but student club members are expected to
volunteer the appropriate number of hours of service (based on $10/hour pay rate) to PREEC livestock
operations to help defray equipment use fees and any special feed requirements. Student clubs are
responsible for all costs associated with transporting animals to events.
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Post Activity Cleaning: Labor and equipment charges for any post project cleaning or feed disposal
preformed by PREEC staff will be billed to the research, extension, teaching, or student organization (see
labor and equipment use fee schedule above).
PREEC Beef Unit:
1. Charolais Herd: PREEC will maintain the appropriate Charolais herd size for teaching, research,
and student club activities. Faculty, staff, or students who intend to use any of these animals
must provide a written protocol to the Associate Manager of the Beef Unit at least eight (8)
weeks before the anticipated use of the animals. The protocol must clearly describe the
intended use of the animals, the number and type (mother cows, calves, bulls, etc) of animals
needed, duration the animals are needed (beginning and end dates), how the animals will be
handled and maintained, facility needs, feed ration needs and feeding schedules for the project,
and contact information (office, cell, home telephone numbers and email address for each
person associated with the project). The protocol will be posted in a designated place that can
be easily accessed by all PREEC staff, ACUC personnel, and authorized faculty, staff and
students. Researchers must schedule a meeting with the Livestock General Manager, Associate
Manager of the Beef Unit, and Feed Mill Supervisor at least four (4) weeks before the initiation
of the research to discuss protocols and any special needs or concerns associated with the
research. Researchers will be charged a per diem rate for use of these animals (see number 4a
below) if PREEC needs to hold cattle that should be sold, provides a premium feed, or houses
animals separately from the main herd. Researchers will not be charged the per diem fee for
the use of these animals if the research does not result in a change in the current management
practice (e.g., a researcher only is drawing a blood sample from cows every few weeks for
several months). However, the researcher will be charged an hourly labor fee (see schedule) for
special animal handling requirements.
2. Research Use of the Monson Barn, Research Barn, or, if Necessary, Other Beef Unit Facilities:
These facilities usually are used for research/ extension projects where researchers provide their
own livestock. The PREEC assumes no liability for animals purchased or donated for research
projects. Researchers intending to use either of these facilities must provide a written protocol
to the Associate Manager of the Beef Unit at least eight (8) weeks before the anticipated use of
either facility. The protocol must clearly describe the intended use of the animals, the number,
type (steers, heifers, etc) and breed of animals, duration the facility is needed (beginning and
end dates), how the animals will be handled and maintained, facility requirements, feed ration
needs and feeding schedules for the project, and contact information (office, cell, home
telephone numbers and email address for each person associated with the project). The
protocol will be posted in a designated place that can be easily access by all PREEC staff, ACUC
personnel, and authorized faculty, staff and students. Researchers must schedule a meeting
with the Livestock General Manager, Associate Manager of the Beef Unit, and Feed Mill
Supervisor at least four (4) weeks before the initiation of the research to discuss protocols and
any special needs or concerns associated with the research. Researchers must pay for all
replacement parts associated with the repair and maintenance of Calan gates used in their
research project. The Associate Manager of the Beef Unit will insure that the Calan gates
operate properly throughout the course of the experiment using parts provided by the
researcher. It is the responsibility of the researcher or their staff to report any malfunction of a
Calan gate in writing to the Associate Manager of the Beef Unit. Contact the Livestock General
Manager or the Associate Manager of the Dairy and Feed Mill if the Associate Manager of the
Beef Unit is not available. Repairs to the Calan gates normally will be made within 24 hours of
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notification if necessary parts are available. The Calan gates used by researchers must be in
good operable condition at the conclusion of their research project. If necessary, PREEC will
charge researchers for parts needed to repair Calan gates at the conclusion of a research
project. Researchers will be charged a cafeteria style per diem rate for the use of a facility (see
number 4b below). PREEC staff will insure that the facility is clean and operational prior to use
by researchers. Researchers must leave the facility in the same condition as they found it. Any
post research project cleaning preformed by PREEC staff will be billed to researchers at the
scheduled labor and equipment rates (see schedule above).
3. Steer-a-Year Program (SAY): The steer-a year program uses part of the Monson Barn facility.
SAY is the responsibility of the AVS Department. The PREEC assumes no liability for animals
purchased or donated to the steer-a-year program. The AVS Department Head, or their
designee, will provide a written protocol to the Associate Manager of the Beef Unit at least eight
(8) weeks before the anticipated use of facilities. The protocol must clearly describe the
intended use of the animals, the estimated number of animals at the facility each month during
the use period, duration the animals will be at the facility (estimated beginning and end dates),
how the animals will be handled and maintained, facility requirements, feed ration needs and
feeding schedules for the program, and contact information (office, cell, home telephone
numbers and email address for each person associated with the project). The protocol will be
posted in a designated place that can be easily access by all PREEC staff, ACUC personnel, and
authorized faculty, staff and students. Each year, steer-a-year students and the program advisor
must schedule a meeting with the Livestock General Manager, Associate Manager of the Beef
Unit, and Feed Mill Supervisor at least four (4) weeks before the initiation of the program to
discuss protocols and any special needs or concerns associated with the project. The number of
animals in the steer-a year program will not exceed 50 over an extended time period. Seven
days will be the maximum period for which steer numbers can exceed 50 head. This number is
based on bunk space and pen square footage. The steer-a-year program will be charged for
actual cost for feed, bedding materials, any labor not provided by students, equipment use and
a facility maintenance fee (see 4b and labor and equipment fee schedule). Users must leave the
facility in the same condition as they found it.
4. Per Diem:
a. Charolais herd: The per diem rate for researchers will be $1.00/animal/day for PREEC
Charolais cattle. Feed ration costs will be actual feed cost plus the current appropriate
service fee (see service fee schedule above). PREEC will provide full bedding
replacement every two weeks and new bedding every week along with the needed
labor and equipment.
b. Research Using Non-PREEC Cattle and SAY Use of the Monson Barn, Research Barn, or, if
necessary, Other Beef Unit Facilities: A facility maintenance fee will be charged at the
rate of $0.05/animal/day for research projects using their own livestock and
$0.025/animal/day for the SAY program. This fee is necessary to help provide funds to
maintain the facilities. Feed ration costs will be actual feed cost plus the current
appropriate service fee (see service fee schedule above). A fee of $15 per ton will be
charged when the non-PREEC staff and/or feed truck are used to deliver feed for the
SAY program. Researchers and instructors will be provided an itemized list of feed
charges on a regular basis by the Feed Mill Supervisor. The Associate Manager of the
Beef Unit and the Feed Mill Supervisor will work together with researchers and their
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staff, and instructors and their students to secure feed rations based on written
instructions contained within provided protocols. Bedding is charged at actual cost plus
the appropriate labor and equipment charges (see labor and equipment fee schedule
above). Labor is not charged if it is provided by the research project or SAY. Equipment
use will be charged regardless of who provides the labor. The equipment fees include
fuel, but do not include labor.
c. Pasture and certain facilities at the Beef Unit can be rented for $0.60/animal/day (this
does not include feed cost, which are charged on an actual cost basis). This fee covers
occupation of an area at the Beef Unit rendering it unavailable to the PREEC herd,
general maintenance, and security.
5. An advisory committee made up of PREEC and users will be responsible for recommending user
fee and policy changes as needed for the Beef Unit. Additionally, the committee will help to
establish an open line of communication between the Beef Unit users and PREEC. Doing so will
help PREEC understand user needs and requirements, which will allow PREEC to better meet
user needs. The advisory committee should be comprised of two member of the AVS beef
science faculty, a faculty member from another department that uses the facilities or livestock,
AVS Department Head (Ex Officio), PREEC Superintendent (Ex Officio), PREEC Livestock General
Manager, PREEC Feed Mill Supervisor, and PREEC Associate Manager Beef Unit.
PREEC Dairy Unit:
PREEC will maintain a dairy herd of adequate size to meet teaching, research, and student club activities.
Faculty, staff or students who intend to use any of these animals must provide a written protocol (see
form below) to the Associate Manager of the Dairy Unit at least eight (8) weeks before the anticipated
use of the animals. The protocol must clearly describe the intended use of the animals, the number and
type (lactating cows, calves, etc) of animals needed, duration the animals are needed (beginning and
end dates), how the animals will be handled and maintained, facility needs, feed ration needs and
feeding schedules for the project, and contact information (office, cell, home telephone numbers and
email address for each person associated with the project). The protocol must be reviewed and
approved by the Dairy Advisory Committee. The protocol will be posted in a designated place that can
be easily accessed by all PREEC staff, ACUC personnel, and authorized faculty, staff and students.
Researchers must schedule a meeting with the Associate Manager of the Dairy Unit, and Feed Mill
Supervisor at least four (4) weeks before the initiation of the research to discuss protocols and any
special needs or concerns associated with the research. Researchers will be charged a per diem fee (see
dairy request form below) for use of PREEC dairy animals. This fee covers the normal feed ration,
bedding, labor and equipment use. Researchers will not be charged the per diem fee for the use of
these animals if the research does not result in a change in the current management practice or milk
production (e.g., a researcher only is drawing a blood sample from cows every few weeks for several
months and this does not affect milk production). However, the researcher will be charged an hourly
labor fee (see labor and equipment fee schedule above) for special animal handling requirements.
The existing Dairy Science Advisory Committee will be responsible for recommending user fee and policy
changes as needed for the dairy.
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REQUEST FOR RESEARCH/INSTRUCTION – PREEC Diary Unit Protocol Form
University of Idaho
Dairy Coordinating Committee Approval
Animal Care and Use Committee approval
protocol
_____________________/Date__________
Committee Chair
Date:____________
AVS Department Head Approval
_____________________/Date__________
Protocol:_________
Date
Experiment/Course Title
Project Leader/Instructor
Other Personnel Involved
Date: Beginning
Ending
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Number and type of treatments (list each):
A. NEEDS
1. Number and type of animal to be used (heifers, calves, lactating cows)
2. Feed (attach ration if applicable)
a. Describe ration to be used. Include any specialty feeds to use and expected cost.
b. What standard ration will be replaced, if any?
c. What individual or special feeding/weigh backs are required.
3. Any unusual physical requirements associated with feed handling, preparation, storage, waste
handling, animal housing, etc.
4. Farm equipment needed.
5. Other special requirements.
B. RESPONSIBILITIES
1. Routine (Dairy Unit personnel responsible for all activities unless otherwise noted)
a. Feeding
b. Cleaning
c. Animal health/care
d. Breeding
e. Records
f.
Management
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2. Experimental/Instructional (Investigator/Instructor is responsible; please indicate who will do
the work.)
a. Individual or special feeding/weigh backs
b. Sample collections/milk weights, etc.
c. Health care
d. Breeding
e. Records
f.
Management
C. SURGICALLY MODIFIED ANIMALS
1.
Does your project involve surgically modified animals? No ______ Yes______
provide details)
(If Yes,
D. FINANCIAL IMPACT
1. Please estimate per diem charges for this project. A $1.50/ animal/day per diem charge is
assessed for all research projects. This fee covers the normal feed ration, bedding, labor and
equipment use.
2. Please estimate higher feed cost, IH help, health care, and other experimental/instructional
costs associated with the project to be charged to research or instructional budgets.
3. Please estimate costs associated with loss of milk or receipts associated with termination of
animals due to instructional or research protocol (number of animals  loss/animal), if
applicable.
4.
Please estimate cost of retaining cull or mature animals beyond normal time, or purchase of
special animals, if applicable.
5.
Please estimate financial loss/gain from purchase/resale of animals, if applicable.
6.
Estimated total cost/charges for this project.
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PREEC Sheep Unit:
PREEC will maintain an appropriate sized flock of sheep for teaching, research, contest judging, and
student club needs. Faculty, staff, or students who intend to use any of these animals must provide a
written protocol to the Livestock General Manager at least six (6) weeks before the anticipated use of
the animals. The protocol must clearly describe the intended use of the animals, the number and type
(ewes, lambs, rams, etc) of animals needed, duration the animals are needed (beginning and end dates),
how the animals will be handled and maintained, facility needs, feed ration needs and feeding schedules
for the project, and contact information (office, cell, home telephone numbers and email address for
each person associated with the project). The protocol will be posted in a designated place that can be
easily accessed by all PREEC staff, ACUC personnel, and authorized faculty, staff and students.
Researchers will be charged a per diem rate of $0.50/animal/day for use of these animals if PREEC needs
to hold sheep that otherwise would be sold, provides a premium feed, or houses animals separately
from the main flock. This fee covers the normal feed ration, biweekly bedding and cleaning, labor and
equipment use. This fee does not cover the cost of feeding other than a maintenance diet. Researchers
will not be charged the per diem fee for the use of these animals if the research does not result in a
change in the current management practice (e.g., a researcher only is drawing a blood sample from
sheep every few weeks for several months). However, the researcher will be charged a labor fee (see
labor and equipment fee schedule above) for special animal handling requirements.
Pasture and certain facilities at the Sheep Unit can be rented for $0.25/animal/day. This fee covers
occupation of an area at the Sheep Unit rendering it unavailable to the PREEC flock, general
maintenance, and security.
An advisory committee made up of PREEC staff and users of the facility will be responsible for
recommending user fee and policy changes as needed for the Sheep Unit. Additionally, the committee
will help to establish an open line of communication between the Sheep Unit users and PREEC. Doing so
will help PREEC understand user needs and requirements, which will allow PREEC to better meet user
needs. The committee should be comprised of the AVS Meat Scientist, AVS Reproductive Physiologist,
Meats Lab Manager, an AVS Livestock Management faculty person, AEE Department Chair or their
designee, a faculty person from WSU Animal Science Department, PREEC Superintendent and the PREEC
Livestock General Manager.
E. coli Research Facilities:
Feed and bedding is purchased directly by researchers using the E. coli research facility. PREEC
equipment use is charged at the rates shown in the equipment use fee table above. The equipment fees
include fuel, but do not include labor. Feeding and caring for animals, and cleaning pens and stalls of E.
coli research facilities are the responsibility of researcher using the facility. A facility use fee of $0.10 per
head per day is charged to help pay for maintenance of the facility.
______________________________________
CALS Dean
__________________
Date
______________________________________
Director, IAES
__________________
Date
10
______________________________________
Director of Academic Programs
__________________
Date
______________________________________
AVS Department Head
__________________
Date
______________________________________
Superintendent, PREEC
__________________
Date
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