Program Coordinator Meeting Minutes
May 11th, 2009
1. Please take a look at the stretching working that is attached and take a moment to stretch at
your desks and learn a few techniques for relieving stress throughout the workday.
2. Thank you for your participation in the Program Coordinator Survey. To summarize, most were
happy with the meeting format, as well as the content that is discussed. We will try to move the
meetings back to Tuesdays as soon as an appropriate meeting space is available. Amy and Cindy
proposed starting a “brown bag” meeting once per month on a specific topic. If there are any
“brown bag” topics that you would like to have presented or to organize separate meetings for,
please let Amy or Cindy know.
3. Incoming Residents and Fellows
a. Business Cards- You may now log into the Alphagraphics website to order business
cards. Sue has emailed you a list of pager numbers and email addresses, so please refer
to those if you would like that information included on the business cards. If you have
any questions about your log-in for ordering, please contact Jayne.
b. Tracking Sheets- Please see the attached the Tracking Incoming spreadsheet. This
spreadsheet lists every incoming resident and fellow and the documents that we are still
missing for their file. Please note that GME can accept originals or copies of
employment and training verifications, but an original verification MUST be in your
office or ours. For Gap verifications, we can accept a written statement from the
resident or fellow. IMPORTANT: All employment and training verifications MUST be
dated AFTER the resident or fellow has completed it. We cannot accept verifications if
the resident or fellow is still currently in the program. Please see attached the full
verification guidelines, as well as templates that you may use for requesting this
information.
c. Hospital Orientation- please see attached the Hospital Orientation sign-up sheet. If your
residents or fellows are not signed up, please let us know which day they will attend. If
they cannot attend either date, orientation materials will be available online.
d. Background Check Update- The background check process went very smoothly this year,
and we thank you for getting correct email addresses to us before the Pre-Employ email
was sent out in early April. This was vital for a timely information return.
e. Please track the time that your incoming residents/fellows spend doing orientation
activities. You will need to email your program’s orientation schedule to Sue and
confirm who attends each day and for how long. This enables the residents and fellows
to be paid correctly for the time prior to their contractual start date. GME will manage
the online training module payments. Pre-contractual hours worked through June 19th
MUST be turned into Sue by June 17th. The first paycheck is on June 26th.
4. E*Value Update: There is still availability for one shift building session on May 29th. It will be
held from 8 AM to 12 Noon in the BICC. Please contact Christine if you would like to sign up.
5. GMEC Resident/Fellow Members. Please see attached a list of open spots for resident/fellow
participation on GMEC. Residents and fellows must be nominated by their peers for this
position, and are expected to attend GMEC meetings and participate on internal reviews when
possible. Please help us by fill these spots
6. Patient Safety Net Update- Please see the attached graph- way to go!
7. ACLS/BLS- Please see the attached cheat sheet for ACLS and BLS information.
8. Important Dates
a. ACLS- 6/18 & 6/19
b. Hospital Orientation in CHH 3171
i. Monday, 6/22 from 8 AM to 1 PM
ii. Tuesday, 6/30 from 8 AM to 1 PM
c. PALS- Tuesday and Thursday, 6/23 & 6/25
d. NRP- Wednesday, 6/17
9. Transfer Resident Policy- please see attached.