The University of West Florida
SACS/COC Reaffirmation of Accreditation
Academic Programs Steering Committee
September 4, 2002
Minutes
Corrected 1-24-03
In attendance: Leo TerHaar (for Raid Amin), Carl Backman, Dianne Barlar,
Shelly Blake, George Ellenbery, William Evans, Lois Gilmer, Gary Howard,
Marcia Howard, Carol Rafalski and Theresa Byrd (for William Huth), Sylvia
Maxwell, Jerry Norris, Daniel North, Petra Schuler, Butch Seabrook, Bob Shaw,
Cheryl Swanson, Peter Tanner
Guests: Karen Goldschmidt, Rosemary Hays-Thomas, Pamela Meyers
Absent: Nestor Arguea, Ron Belter, Suzette Doyon, William Haraway, Greg
Martin, Vanessa Molden, Thomas Westcott
1. Introductions
a. Review of membership on the Academic Programs Steering Committee.
b. Review of membership on the University-wide Steering Committee.
2. Review of minutes from meeting of May 14, 2002
3. Status report on initial review of new SACS/COC requirements and standards
by the University-wide Steering Committee. [See Attachment A.]
a. Identification of requirements and standards pertaining directly to individual
divisions and departments.
b. Identification of requirements and standards pertaining indirectly to
individual divisions and departments.
c. Identification of words and phrases within each requirement and standard
requiring further definition prior to our being able to assess whether UWF
is in compliance or not.
d. Identification of requirements and standard requiring a policy and whether
such a UWF policy exists.
e. Preliminary identification of requirements and standards about which there
is a question as to whether UWF is in compliance or not.
4. Summary of visits to FSU and USF.
a. Carl Backman visited FSU and USF to share information about upcoming
SACS/COC reviews. FSU is in the Class of 2004, the first group of
institutions to use the new requirements and standards outside of the pilot
group. USF is in the class of 2005, as is UWF. [Subsequently, it was
learned that FGCU is also in the Class of 2005.]
5. Review of key activities for fall semester 2002.
a. Completion of Initial Review Task.
b. Identification of requirements and standards for which UWF may not be in
compliance.
c. Identification of requirements and standards for which definitional work
needs to be done.
d. Identification of requirements and standards for which identification and/or
development of UWF rules must be done.
e. Initial entry of divisional and departmental strategic plans into the
University Planning Information Center’s strategic planning Web site.
6. Preview of University Planning Information Center (UPIC) strategic planning
Web site [ http://upic.uwf.edu ]
a. Web site will have a strategic planning component with information
pertaining to each unit’s vision, mission, values, strategic goals (including
assessments), summary of planning modifications, resource needs,
support service needs, budget request, and annual report. In addition,
academic unit strategic plans will include information pertaining to
academic program inventories, program reviews, and accreditations.
b. Web site will have a profiles component through which units can identify
information about the department such as staffing and special programs.
Through the profile page links can be made to unit Web sites and to key
documents. Each profile page will contain links to the University Fact
Book, the University Budget, and the most recent Majors by Program
report.
7. Departmental strategic plans and strategic goals outcome/output statements.
a. Meetings will be scheduled through each dean’s office to share information
with department chairs regarding use of the strategic planning component
of the UPIC Web site. Particular attention will be given to work on
specifying strategic goal outcome and output statements and associated
assessment measures.
b. Following the group meetings with the chairs, meetings will be scheduled
with individual departments upon invitation of the department chair.
c. A prototype academic department strategic plan will be available through
the UPIC strategic planning Web site.
8. Program reviews for 2002-2003. [See Attachment B.]
a. A list of the program reviews scheduled for 2002-2003 was distributed and
discussed. [Subsequent to this meeting the schedule of program reviews
has been modified to coordinate better the program review and disciplinespecific accreditation reviews.]
b. Up-to-date information about program reviews is available through the
University Planning Office.
9. Online faculty credentials reviews, curriculum vitae, and course syllabi.
a. It is expected that SACS/COC will need electronic access for some level of
review of faculty credentials and course syllabi.
b. The College of Arts and Sciences has been developing an electronic filing
system for faculty curriculum vitae and for course syllabi.
[ http://uwf.edu/cas/intranet/search/fslisting.cfm ]
c. The College is modifying its data entry system for faculty credentials
(based on the Faculty Qualifications Worksheet: Compliance with SACS
Criteria) by updating the form to reflect the new SACS standards pertaining
to faculty qualifications.
d. The College anticipates sharing its faculty qualifications and course syllabi
electronic filing systems with the other two colleges.
10. Schedule for future meetings of the Academic Programs Steering
Committee.
a. Will hold at least one additional meeting during the fall semester.
b. Will bring forward suggestions pertaining to minimum required
components for faculty curriculum and course syllabi.
CAB 11-12-02
Corrected 1-24-03