Duties & Responsibilities of a Team Manager
DUTIES AND RESPONSIBILITIES OF A TEAM MANAGER The manager is
responsible for all functions listed herein either by delegation or by carrying out these
functions personally. Head coaches always have the prerogative of handling any of
these functions themselves.
A. Roster. Distribute a team roster to each player including player name, parents
name, address, phone number, coaches’ name and phone numbers.
B. Ice Draws. A representative of the team must be present at the pre-season ice
draws for indoor practice hours. Once these hours are drawn, they belong to your
team. If, for any reason, your team is unable to use any of these hours, it is the
Manager’s responsibility to trade them with (or give them to) another team or to
notify the Ice Coordinator that you will not be using the ice in accordance with our
ice return policy. The minimum time period ice may be returned to the Ice
Coordinator is one (1) month.
C. Team Finances. Manager will collect an agreed upon amount from the parents to
cover such expenses such as additional ice time, games, and tournaments as
well as non-parent coaches' expenses for out-of-town tournaments, out-of-town
tournaments hospitality room, and end-of-the-season party and trophies or
plaques (optional). All additional expenditures must have the consent of the
parents. Some additional expenses may include team apparel, during-theseason parties, trophy name plates, bus expenses for out-of-town tournaments,
scrapbooks, and coaches’ and managers’ gifts. Coaches’ and managers’ gifts
may be paid from the checkbook or collected separately from the parents. It is
best to decide this at the beginning of the season. Supply an invoice (copy of the
Estimated Travel Costs per Player) to the parents and establish a timetable for
collection. The Estimated Travel Costs per Player is prepared by the Treasurer
at the beginning of the season. Generally, collect the first third by October 15th
and collect the second third by December 15th and final installment by January
15th. It is easier to collect a little extra ahead of time and refund families, as
opposed to collecting at season end. Team invoices will be processed by HYHA
Treasurer and billed at least twice during the season. The invoice for the team
tournaments is included in the packet. HYHA Treasurer will distribute the
monthly ice usage within 10 days of the end of the month. Review and advise as
to any changes within 10 days. This will be the hours billed—no changes will be
allowed after the 10 days.
D. Collections. If there are any problems with the collections of any amounts billed
to the team parents, notify the Treasurer immediately. You are not responsible
for delinquent payments.
E. Accounting. Maintain a detailed accounting of all receipts and disbursements.
Provide the Treasurer an interim recap by December 15th. Distribute a full
accounting to all team parents at the end of the season, and send a copy to the
Treasurer.
F. Team Checkbook. Each team manager will be provided with a team checkbook.
The balance in the account at the start of the season is $50. This must be the
balance at the end of the season. Make certain the account does not go below
$50. You must reconcile the checkbook with the bank statements on a monthly
basis, noting the reconciliation on the statement. All bank statements check
copies, and checkbook must be returned to the Treasurer by April 15th. You
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must reimburse the account for any bank fees relating to non-sufficient funds, as
it is a team expense.
District 3 Reporting. The team manager is responsible for submitting game
reports to District 3 in a timely fashion.
Team Statistics. Manager will be responsible for providing game performance
statistics per the coach’s needs.
Additional Tournaments. The Manager may be responsible (as directed by the
head coach) for procuring entry into additional tournaments.
Travel Arrangements. Manager will arrange team lodging and advise parents of
their responsibility for securing their family’s reservations, provide directions to
arenas, arrange for team hospitality room and coordinate the food.
Minor Officials. For each home game, the manager shall complete the roster
portion of the official score sheet, to be provided by the away team. The HYHA
Registrar will provide roster stickers. Arrange for the following game officials:
a. Time clock worker
b. Penalty box attendants
For each away game, the manager shall complete or have someone complete an
official score sheet for the team. The HYHA Registrar will provide roster stickers.
Arrange for the following game officials:
a. Scorekeeper
b. Penalty box attendants
A sample schedule is attached. Email Anthony DeGiulio if you wish the Excel
file.
Publicity. Manager shall write at least one article for the Blueliner and the HYHA
website.
Eligibility Records. Manager shall be prepared provide officials with copies of
each player's birth certificate, Consent to Treat Medical History Form, Official
Roster and other pertinent data at each league game or tournament. HYHA
Registrar shall provide the team book. The book must be returned to the HYHA
Registrar within one week of season end.
Scrimmage Games. At the coach’s direction, the manager shall assist in
scheduling non-league games and to arrange for referees, which is a team
expense. Squirts must not play more than 35 games during the season. This
shall include two end-of-season District playoff games. Notify the rink and/or the
Ice Coordinator of all added scrimmages.
Injuries. The team manager must have signed Consent to Treat forms for each
player in their possession and is responsible for the filing of appropriate forms.
Schedules. The team manager shall supply monthly schedules of all games,
practices and team activities at least one week before the first scheduled activity
of the month. The manager will assure that revisions get communicated to all
parents in a timely fashion. Write the player’s name on the upper right corner to
make certain each player receives the information. Utilize the HYHA website and
email for team communications.
Equipment. Managers are responsible for checking out team jerseys and
equipment such as first aid kits, puck bags and goalie equipment from the
Equipment Manager before the start of the season and returning equipment at
the end of the season. A check from the team in the amount of $400 will be
required at the start of the season. This will be deposited to the HYHA general
fund and will be deducted from the final billing once the equipment is returned to
the Equipment Manager.
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R. Managers must attend the District 3 team manager’s meeting and obtain any
necessary forms. The mandatory meeting for all A & B coaches and managers
is _____________________ at 7:00 PM at the Brooklyn Park arena.
S. Tournament Deposit. Collect and hold the $200 work deposit for the
Thanksgiving tournament for each player. The HYHA Tournament Director will
provide a list of checks to be returned to the parents.
T. Website. HYHA website is www.hopkinshockey.com. This is for use of parents,
players, coaches, and teams. The site is updated and revised by HYHA
Communications Coordinator. Please promote the website and provide
information for its viability. Each team is set up on the website. Please utilize the
team page for schedules, rosters, and other information. Contact ------------- for
username and password.
U. Uniform Deposit. Collect and hold the $100 uniform deposit for each player.
The team manager can set the pace by keeping communications open among the
parents and promoting team spirit between everyone. Have a great season.
Anthony L. DeGiulio, CPA
HYHA Treasurer
952-929-8557 daytime
952-938-6668 home
aldcpa@aol.com
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