Ex SPARTAN HIKE
Headquarters Force Troops Command
Trenchard Lines, Upavon, PEWSEY, Wiltshire SN9 6BE
Telephone
Fax
E-Mail
07825 202389
01980 618203
Military
FTC-SPARTANHIKE-SO2
(9)4344 8203
Reference: FTC/G7/SH16
Date: 29 Sep 15
EXERCISE SPARTAN HIKE 10-19 JANUARY 2016 – ARMY ALPINE AND NORDIC SEMI FINAL
(A) SKI CHAMPIONSHIPS - ADMINISTRATIVE ORDER
References:
A.
B.
C.
AWSA Nordic and Alpine Race Rules 2016.
2015DIN07-127: SH15 DIN.
2011DIN06-028 Accident Reporting Procedure.
General.
1.
Ex SPARTAN HIKE 2016 (SH16) takes place in Serre Chevalier, France, during the period 1019 Jan 16. SH16 is the Army Inter Unit Semi Final (A) for both the Army Alpine and Nordic Ski
Championships and incorporates the Army Reserve Ski Championships. SH16 will be run in
accordance with Ref A, which is subject to local amendment by the Race Committee. Separate
Regular and Reserve prizes are awarded in most categories, but in the main prize categories there is
no distinction made between Regular or Reserve units.
Status.
2.
Participants in formally recognised events within SH16 are considered to be ‘On Duty’ under
the provision and guidance given in JSP 765 in respect of the Armed Forces Compensation Scheme.
This does not include peripheral activities which do not meet the primary aims of SH16.
3.
The outline programme for SH16 is:
06 Jan 16
Officials Advance Party deploys.
08 Jan 16
Main Party Officials deploys.
10 Jan 16
Competitors arrive / Registration
11-19 Jan 16
Championships.
20 Jan 16
Army Alpine qualifiers book in for Army Championships.
20 Jan 16
Competitors disperse.
21 Jan 16
Officials return to UK.
Accommodation.
4.
Allocation and POC. Accommodation for SH16 is provided and paid for centrally by the Ex
1
Controller. Competitor’s accommodation is allocated based on the information provided on the entry
form; once received the Exercise Controller provides a list of registered teams to the resort POC who
makes the reservations. Competitors accommodation for SH16 is provided for the period 1600hrs
Sun 10 – 1000hrs Wed 20 Jan 16. The POC in resort is Daniela Jouglard,
E-mail: discoverserreche@orange.fr, tel: 0033 (0)6 72 36 75 97.
5.
Arrival Instructions. Units are to confirm their arrival plans with Daniela 7 days prior to
arrival in order to receive accommodation details and arrival instructions. Arrivals before 10 Jan 16
will be organised by Daniela on an individual basis. Units arriving on registration day on 10 Jan 16
are to check in with Daniela at the race office in Villeneuve from 0900hrs to 1600hrs. Accommodation
for SH16 has been organised to cater for standard team sizes and includes free parking and waxing
facilities. Larger teams may need to be split, but every effort will be made to ensure that apartments
are close together. Teams will be accommodated in the most cost-efficient manner possible, but
individuals will NOT be expected to share double beds. Due to the limitation of accommodation
space, teams are urged to carefully consider the amount of equipment and material they bring, and
pack as efficiently as possible.
6.
Handover of Accommodation. Teams are responsible for the care and cleaning of their
allocated apartments, including designated waxing areas, terraces and balconies. Following the initial
registration check in with Daniela, teams are required to check in directly, with their designated
accommodation provider within 48 hours of arrival; to organise a depart time for 19 Jan 16 and return
the provided inventory/cleaning/maintenance checklist. Teams have the option to organise and pay
the applicable final cleaning fee, directly, with their accommodation provider (in advance by 13 Jan
16). Be warned: Teams that do not pre-organise final cleaning arrangements may be subject to a
cleaning fee + a supplement admin fee of €50.00, to cover any last minute cleaning that may be
required by the accommodation provider. Teams are to leave credit card details on arrival which will
be held to cover any damage or additional cleaning required; this information will be destroyed after
apartments have been inspected and handed back to the accommodation staff. Note: inspections
often do not occur until after teams have departed resort.
Ski Passes.
7.
Alpine Lift Passes. All Alpine competitors are to obtain and pay for their own lift passes
through Daniela Jouglard, in order to receive discounted lift passes. Teams, visitors and individuals
skiing prior to, or after, SH16 will also benefit from discounted lift passes. Teams and individuals
should note that they will only receive the SH16 lift pass discount, if accommodation for SH16 is
provided and paid for centrally by the Ex Controller. In order to secure the discounted rate, lift passes
are to be booked in advance by the following deadline:



Teams
Visitors
Teams skiing after SH -
04 Jan 16
14 Jan 16
14 Jan 16
The cost of a 9 day ‘Serre Che’ ski pass will be €258.30, which is valid for the period 10-19 Jan 16.
This pass includes the use of all slopes at; Villeneuve, Monêtier, Briancon and Chantemerle as the
race programme may require teams to access any or all these sectors. Lift passes will be available
for collection at the Race Office from 0900hrs-1600hrs 10 Jan 16, or organised on an individual basis
if arriving for pre-training prior to SH16. Payment for discounted lift passes is by cash (€) on
collection. Discounted Lift passes will not be issued, unless total cash payment is received at
registration, organised through Daniela. Payment by bank transfer is possible for discounted lift pass
orders before 14 Dec 15. Photographs are not required for ski passes.
Visitors.
8.
All unit visitors are responsible for their own accommodation and meals (In accordance with
the current service regulations). Team Captains are to arrange their own visitor's (e.g. COs)
accommodation and ensure that the race office is informed of the names and dates for each visitor.
Daniela Jouglard can assist with discounted accommodations and organize visitors lift passes at
2
discounted rates up until 10 Jan 16 if required.
Administration Process.
9.
Arrival Proforma. When booking in at the Race Office on 10 Jan the arrival proforma at
Annex B is to be handed in fully completed. To help reduce delays to the booking in process an
electronic copy of the arrival proforma is also available on the AWSA/SH webpage; where possible
this should be completed in advance and sent by email to: spartanhike16@yahoo.co.uk . You are not
to enter the Race Office on 10 Jan without first having completed this form.
10.
Nordic Registration. Nordic team captains are to complete the combined Nordic Competitor
Registration and Race Entry Form and forward it prior to arrival at SH16. Instructions for the
completion of both forms are at Annex C.
11.
Alpine Seeding. A copy of the seeding proforma is at Annex D which is available on the
AWSA/SH website; this should be completed in advance (one for each competitor) and sent by email
to: spartanhike16@yahoo.co.uk . It is important that this information is received early in order that the
registration database can be developed by Chief of Timings and Calculations in advance of the
championships. Seeding information will be updated when reporting to the Race Office, in
consultation with the Chief of Race Alpine, between 0900-1500 hrs 10 Jan. Competitors without valid
seeding information at the end of this period will be placed at the end of the start list for the first race.
12.
Ex Email Address. The spartanhike16@yahoo.co.uk email address is set up to allow teams
to confirm their details prior to arrival at SH16 which will greatly reduce the time spent at registration –
use it.
13.
Duty of Care and Duty Holding. SH16 is a winter sports activity and Duty Holding is to be
conducted in accordance with current Army direction1.
a.
Responsibilities.
(1)
GOC FTC is ODH for Ex SPARTAN HIKE.
(2)
SO1 ES, HQ FTC is the Ex Director and holds Duty of Care responsibility
for ensuring that all inherent risks are Tolerable and ALARP.
(3)
The Exercise Controller is SO2 G7 PD (SO2 SPARTAN HIKE), HQ FTC.
Through the Alpine and Nordic Event Chiefs he will provide clear direction on
the safe conduct and governance of the races in order to meet the Army's
obligations under HASAW 74. He is also responsible for ensuring that all
inherent risks are Tolerable and ALARP and is to provide evidence that the
event is compliant with the ASCB regulations. In conjunction with the Event
Chiefs, the Ex Controller will review the risk assessments on completion of the
exercise set-up and they will be briefed to competitors at the start of the event.
(4)
The COs of those personnel taking part remain the DDH. Having
conducted due diligence, the DDH is to authorise "On Duty" participation of
their soldiers on Unit Part One Orders. If the DDH has any concerns regarding
the risk management for the event, further assurance is to be sought from the
Exercise Director and Exercise Controller.
Accident and Incident Reporting.
14.
Responsibilities. It is the responsibility of individuals and units to report all accidents and
incidents in accordance with the instructions provided below. All accidents and incidents at SH16 are
1
FRAGO 01 TO OPO 14/002 – THE ARMY’S APPROACH TO ‘RISK TO LIFE’ SPORT AND ADVENTUROUS TRAINING
3
to be reported to the Race Office. The Race Office Staff is available to assist with this process and
will provide the necessary forms and resources required. Individuals should be aware that failure to
follow this process may invalidate any subsequent claims that may arise.
15.
Army Incident Notification Cell (AINC). All accidents and incidents involving military
personnel, civilians and contracted civilian staff are to be reported to AINC via the Race Office, in
accordance with Ref C. In relation to SH16 and any other WS Activity it applies to all injuries
including: climatic and sporting injuries and injuries as a result of both on and off duty road traffic
accidents. AINC operates a 24/7/365 service and can be contacted using any of the following:
Notifications can be made to AINC via:
a. Telephone. To 94391-2055 or +44 (0)1264 38 2055 (manned 24/7). Callers from
operational areas should beware of passing classified information over insecure lines.
b. Fax. On MOD Form 510 where possible to 94391 2059 or +44 (0)1264 38 2059.
c. Military E-mail. Via the Services DII network to LF-CESO(A)-&AINC-mailbox
(MULTIUSER) E-mails to AINC are to be sent on RESTRICTED or below systems.
d. E-mail. Via the internet to: LF-CESOA-AINC-mailbox@MOD.UK
e. MOD Signal. To AINC ANDOVER with appropriate SIC.
16.
Land Accident Prevention and Investigation Team (LAIT). In addition to the requirement
above LAIT is also to be informed in the case of death or serious injury by contacting:
a.
The LAND Accident Investigation Team (LAIT). Telephone 94391 2206 or
+44 (0) 1264 382206.
Team Captains’ Meetings
17.
Once in resort Team Captains’ meetings occur at 1800hrs daily, attendance at which is
mandatory. Alpine and Nordic TCs’ meetings are located separately as follows:



Alpine Hill 1 TCs’ meeting – ‘Le Chazelay’, Villeneuve.
Alpine Hill 2 TCs’ meeting - TBC
Nordic TCs’ meeting – Race Office, Villeneuve.
Race Office
18.
The Race Office is situated at the Swimming Pool complex in Villeneuve (A map of the Race
Office location can be found on AWSA website) . Villeneuve is signposted from the main RN91 from
Grenoble to Briançon. It is possible for the RN91 to be closed after periods of heavy snow at the Col
du Lautaret (approx 15km North West of Villeneuve). Information services about this pass are
available on (0033) 492 244 444 and at http://www.grenoblemontagne.com/modules/smartsection3/item.php?itemid=1. The telephone and fax numbers of the
Race Office are not normally available until registration day. The Ex Controller’s mobile phone
number is (0044) 7825 202389; this is the best form of contact until the Race Office number is
available. The Race Office will be open at the following times:



10 Jan 16
10-18 Jan 16
20 Jan 16
0800-1800hrs (Teams must book in by 1500hrs).
0800-1800hrs daily.
0800-1000hrs only.
Postal Arrangements
4
19.
There is no facility for receiving mail on SH16. In the event of an emergency such as a vital
piece of equipment being required from UK, the Team Captain is to make specific arrangements with
the Race Office Staff.
Discipline
20.
General. All officials and competitors will be under command of Ex Director SH16, or his
appointed deputy, for the duration of the event.
21.
Responsibilities. The highest standards of personal behaviour, discipline and courtesy
towards the local inhabitants are expected. Those who choose to ignore this will be returned to UK
immediately under arrangements made by team captains; this may well involve the return of the
whole team. There is a separate Disciplin Instruction at Annex A.
22.
End of Season Administration. Team captains are reminded of their responsibility to ensure
that all instructions regarding SH are complied with and are to pay particular attention to the following:
a.
Return of Biathlon Rifles and Bill Payment. Rifles are to be returned to DSG
Donnington via the unit QMs department by NLT 31 Mar 16. There are no exceptions
to this requirement. Any bills for deficiencies / damages will be raised and issued
through the Mil system. Unit teams are strongly advised to take out equipment
insurance to cover any bills that may arise.
b.
Unit Post Exercise Report (PXR). On return to unit all Team Captains are to
produce a detailed PXR. Not only is this required to obtain funding, but it is essential
for passing on information and instructions in preparation for the following season.
This information must be well circulated via the unit CoC to ensure that all follow up
action is carried out.
c.
Return of SH Trophies. Trophies issued at SH16 are to be signed for by the
recipient and taken back to the unit QMs dept where they are to be brought onto
account. All trophies are to be returned engraved and it’s original packaging to the Ex
Controller by NLT 28 Aug 16; failure to do this will result in a bill for the full replacement
cost being issued to the unit / individual.
Summary of Action
23.
A summary of action required for SH16 is:
Date
Action
Reference
29 Sep15
Attend SH16 Team Captains’ meeting - Tidworth
Ref B and AWSA web
Prior to
Complete the following:
10 Jan 16
a. Confirm arrival plans with resort POC
para 5
b. Arrival Proforma.
Annex B
c. Nordic Registration and Race Entry.
Annex C
d. Alpine Seeding.
Annex D
31 Mar 16
Return all Biathlon rifles to Donnington.
para 23a
NLT Mar 16
Produce and distribute PXR.
para 23b
28 Aug 16
Return trophies, engraved, to Ex Controller
para 23c
Websites
5
24.
The following websites can be used to access up to date information:
a.
www.awsa.org.uk - Contains information on all Army Winter Sports, including SH,
and copies of the Nordic and Alpine Rule books. It should be noted however, that it is not
permitted to include a copies of classified documents including the DIN, which should be
sourced through the Mil channels. It is recommended that a regular check of the SH page is
maintained as any last minute changes will be published here in the first instance.
b.
www.britishbiathlon.com - Primarily aimed at National Biathlon but contains
useful links and references.
(Original Signed)
R M YOUNG
Maj
For COS
Annexes:
A.
B.
C.
D.
SH16 Disciplin Instruction.
SH16 Arrival Proforma.
SH16 Combined Nordic Competitor Registration/Race Entry Form.
SH16 Alpine Seeding Proforma.
Distribution:
All Teams SH16
All Officials SH16
UKSC(G)
-
Vice Chairman BANSC*
Secretary ASCB*
Secretary RSB*
Secretary AWSA*
Secretary ASL*
Secretary Ex RUCKSACK*
Secretary Ex LIONS CHALLENGE*
SH Ch Alpine, Hill 1
SH Ch Alpine, Hill 2
SH Ch Nordic
SH Nordic TD
-
Director BA(G) Sports Board*
BFLO(G)*
Maj S Horn*
Maj T Birley
Maj R Barrett*
Lt Col C Bromley Gardner*
Copy to:
HQ FTC
-
COS
SO1 G3/G7
AINC*
DS Paris*
UKMLS(E)*
6
some
Annex A to
FTC/G7/SH16
Dated 29 Sep 15
Ex SPARTAN HIKE 16 – DISCIPLINE INSTRUCTION
References:
A.
B.
C.
D.
JSP 832 Service Inquiries
JSP 830 Manual of Service Law
JSP 833 Minor Administrative Actions
JSP 887 Defence Strategy and Social Conduct Code to Meet Public Sector Equality
Duties
Armed Forces Act 2006
E.
1.
Discipline. The maintenance of discipline and high standards is part of the military ethos and
applies to all Service personnel (SP). Commanders are responsible for the maintenance of good
order and discipline. High standards of self-discipline are expected during the ex, particularly given
the high profile nature of the event. Deployed forces will remain under their own chains of command
(CoC) for discipline and single Service (sS) disciplinary procedures are to be followed. All breaches
of Service discipline are to be referred to the appropriate sS authority.
2.
SP Under Investigation. The deployment of any SP under investigation or awaiting trial must
be carefully assessed by the CO, taking into consideration all relevant factors e.g. personal
security/liaison with defence counsel/operational need. SP who have failed a compulsory drugs test
(CDT) are not to be deployed nor are SP who are subject to any restriction awarded by a court except
with the specific consent of the Offender Manager.
3.
Social Conduct. Commanders are personally responsible for ensuring there is no
discrimination against any person on the grounds of age, disability, gender reassignment, marriage
and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. All
complaints are to be properly and promptly investigated. All personnel are to comply with the
Armed Forces’ Code laid down in Reference D, Section 1 of JSP 8872:
a.
RN/RM.
Personnel, Legal and General Orders 0101.
b.
Army.
Values and Standards of the British Army (Army Code 63812).
c.
RAF.
Ethos: Core Values and Standards in the RAF (API).
During Deployment.
4.
Discipline Chain. Unless stated otherwise, higher authority (HA) for units deployed on Ex
SPARTAN HIKE 16 will remain unchanged from normal arrangements and routine disciplinary action
should continue throughout the period. In cases of doubt about a SP’s disciplinary CoC, guidance
should be sought through the CoC.
5.
Minor Administrative Action. Where disciplinary action is inappropriate, Minor Administrative
Action (MAA) should be taken to rehabilitate, censure or initiate sanctions to correct professional or
personal failings. The policy detailed in JSP 8833 applies to all SP deployed Ex SPARTAN HIKE 16.
6.
Major Administrative Action. Major Administrative Action is to be reported through sS CofC
and will be dealt with under sS policy. Advice on sS casework should be sought from Front Line
Command (FLC) casework staff. If an attached person from another Service requires Administrative
Action taken against them, advice should be sought from the discipline chain of that individual’s
Service/formation.
2
3
Reference D, JSP 887-Defence Strategy and Social Conduct Code to Meet Public Sector Equality Duties.
JSP 833 – Minor Administrative Action.
7
7.
Alcohol, Walking-out and General Behaviour. All offences involving alcohol are to be dealt
with using existing powers and procedures currently available to theCoC. Salacious material (e.g.
pornographic magazines and DVDs) is not to be displayed in accommodation. All SP are to comply
with the following principles whilst deployed on Ex SPARTAN HIKE 16:
a.
Alcohol consumption. Alcohol is not to be consumed by military personnel when
participating in skiing events. When off duty, a sensible amount of alcohol may be consumed.
Persons who consume alcohol are to be fit for duty. The existing process for this is by
assessing the subject’s appearance and demeanour. If they smell of and/or appear to be
intoxicated then that is sufficient evidence to discipline that individual. Fitness to work is to be
assessed one hour prior to departing for work. Normal CoC / ‘shark watch’ approach is to be
taken when socialising off duty so as to guard against excess alcohol consumption, disciplinary
issues and to provide a greater degree of personal security.
b.
Walking out. Walking out is at comds’ discretion, however mechanisms must be in place
to account for and recall personnel in case of emergency. Personal security and the highest
standards of behaviour are to be maintained.
The alcohol and walking out policy is aimed at taking a common sense approach and must be
taken in line with the intent of enhancing the reputation of the UK Armed Forces whilst deployed on
Ex SPARTAN HIKE 16; if breached sanctions will be enforced.
8.
Service and Other Offences. Any Serious Service Offence4, Relevant Offence5 corresponding
to an indictable criminal offence or offences which cannot be dealt with at a summary hearing by a
CO must be reported to the Ex Director. Any high profile or potentially contentious disciplinary
offence or offences which result in arrest by a French or other policing agencies must also be
reported to the Ex Director.
9.
Operational Learning Accounts and After Action Reviews (OLAAAR) and Service
Inquiries (SI). An OLAAAR is to be raised for all incidents involving soldiers where serious injury or
death has occurred using the format in LFSO 1118. A SI is to be convened in accordance with policy
outlined in Reference A, JSP 832, taking sS legal advice where appropriate, for any significant
occurrence.
10.
Reporting of Incidents. The following incidents are to be reported to the Service Police:
a.
All incidents where, murder, rape or indecency or sexual offences or attempts to commit
such offences are suspected.
b.
All incidents where force is used in accordance with ROE – if applicable.
c.
All cases of a sudden or unnatural death, including suspected or attempted suicide.
d.
All cases, or suspected cases, of assault or negligence involving serious personal injury.
e.
All instances of alleged ill-treatment or bullying; including initiation ceremonies.
f.
All instances, or suspected incidents, of fraud, arson, loss or serious damage which
appear to be due to dishonesty or negligence (including where the loss arising from the offence
is made good by the suspected person).
g.
All incidents, or suspected incidents, including loss, use or recovery, of arms, ammunition,
explosives or pyrotechnics.
4
5
Reference E, S42 of the Armed Forces Act 2006.
Reference B, S82 (a) of the Armed Forces Act 2006.
8
h.
All breaches of security in which criminal intent or negligence are suspected.
i.
All instances of suspected drug abuse or the possession of prohibited drugs and controlled
substances.
j.
Theft or violation of official mail, including where suspected.
k.
Serious fires, whether or not arson is suspected.
l.
All traffic accidents involving injury.
m.
Any civilian reported incidents.
n.
Any other matters which may appear to require special investigation or may arouse media
or political interest.
11. Criminal Offences. Once grounds exist to suspect that a criminal offence has been committed
then the Service Police should be informed. If civilians or civilian property are involved the civil police
should also be informed. Where possible the Service Police are to deal with offences committed or
suspected of being committed by SP.
12. Standing Order Offences. COs should be aware that standing order offences can only be
committed by those who have seen or received the order. Newly attached SP cannot be charged for
breaching an order issued before they joined the unit.
13. Absence without Leave (AWOL). SP who are absent without authority from their CoC are to
be reported to the Ex Director. As soon as this occurs, DS will notify and speak with the parent unit
about the individual concerned. They will be on unauthorised absence for the first 48 hours. If the
missing SP has not returned by the eighth day DS will formally contact the individual’s parent unit,
ship or establishment who will send a signal6 to the Service Police Crime Bureau declaring that SP
AWOL.
14. Return To Unit (RTU). Should COs consider that an offence or failing has occurred which
renders a SP unfit to continue on Ex SPARTAN HIKE 16 they can:
a.
If they are from their own unit, return them to their UK unit location.
b.
If they are from the same Service, liaise with the soldier’s CO to have him returned to his
unit and be replaced if necessary.
c.
If they are from another Service, they may request the Ex Director to arrange his RTU and
replacement from the other Service.
15. Post Deployment. At the end of a detachment to Ex SPARTAN HIKE 16, either through
completion of a task or due to RTU, the deployed unit shall submit all outstanding discipline
documentation to the providing unit to allow the parent unit CO to take appropriate discipline or admin
action.
6
Reference B, JSP 830, Annex C to Vol 1 Chap 10.
9
Annex B to
FTC/G7/SH
Dated 29 Sep 15
EX SPARTAN HIKE 2016 – PROVISIONAL PROGRAMME
Date
Event
Fri 8 Jan
Officials Arrive
Sun 10 Jan
Competitors arrive and book in by 1500hrs
Alpine
Nordic
Mon 11 Jan
Seeding
Inspect X-Country Courses
Tue 12 Jan
Team GS
4 x 5km Cross Country Relay (Classic)
Wed 13 Jan
Individual GS
15km (10Km) Team and Individual
Classic
Thu 14 Jan
Super G
Inspect Biathlon Course
(including range demo)
Fri 15 Jan
Downhill Training 1
Biathlon Relays (4 x 7.5km, 4 x 6km)
Sat 16 Jan
Downhill Training 2
Biathlon Individual Races (12.5 & 10km)
Sun 17 Jan
Downhill Race
Patrol Race Preparation
(Range Practice)
Mon 18 Jan
Slalom Team
Military Patrol Race
Tue 19 Jan
Slalom Individual
Race Slip Day
Prize Giving TBC
Wed 20 Jan
Thu 21 Jan
Competitors Depart
Competitors Depart
Officials depart for UK
Notes:
1.
This programme is subject to alteration at the discretion of the Race Committee.
2.
The Alpine competition will take place on the Villeneuve and Monetier slopes.
3.
The Biathlon Range will be open daily from 10-19 Jan at times to be published at the Team
Captains’ meetings. Prior to SH16 it is intended that the resort will make the range available from 4
Jan.
10