Mare Island Technology Academy
Board of Directors Regular Meeting
June 14, 2011
1. CALL TO ORDER
The regular meeting of the Mare Island Technology Academy Board of Directors was held on
Tuesday, June 14, 2011. The meeting was called to order by Board President, Bonnie Katz at
4:37 p.m.
ROLL CALL AND ESTABLISHMENT OF QUORUM
Members present: Jaime Guzman (via phone, departing the meeting at 6:30 p.m.), Joe Jones,
Bonnie Katz, Debbie Lamb, Kent Peterman (via phone, departing the meeting at 5:55 p.m.) Lynne
Vaughan, and Gary Williams
Members absent: Cody Hazeltine
Others present: Matt Smith, Alex Insaurralde, and Brenda Franks (Recording Secretary)
2. ADJOURN TO CLOSED SESSION
The Mare Island Technology Academy Board of Directors recessed this meeting at 4:38 p.m. to
convene in Closed Session.
3. CLOSED SESSION
VOLUNTARY CONSENT TO DISCIPLINE/TOE
CONFERENCE WITH LABOR NEGOTIATOR
4. ADJOURN TO OPEN SESSION: Announcements from Closed Session
The Mare Island Technology Academy Board of Directors reconvened in Open Session at 5:32
p.m. The following announcements were made from Closed Session:
The Board approved 2 Voluntary Consents to Discipline and 1 Termination of Enrollment
5. PLEDGE OF ALLEGIANCE
Mr. Smith led the Board of Directors in the Pledge of Allegiance.
6. APPROVAL OF AGENDA
On motion of Joe Jones, seconded by Lynne Vaughan, the Board of Directors approved the
agenda as printed.
7. ACTION ITEM
a. New Board Member: This item was tabled until the next regular board meeting in July.
8. APPROVAL OF MINUTES
On motion of Joe Jones, seconded by Debbie Lamb, the Board of Directors approved the minutes
of the special board meeting on May 12, 2011, as amended by the following vote: 6 yes; 1 abstain
9. PUBLIC COMMENT
Jillian Vogele expressed disappointment in MIT as she departs as a graduating senior.
10. REPORTS
a. Director’s Report: Matt Smith
Mr. Smith reported summer school enrollment is 304. There are 13 teachers assigned to summer
school. There are 160 students enrolled in High School Math or Cyber High. There are 50 8th
grade students assigned to Algebra I. There are 94 6th and 7th graders enrolled.
Boot Camp for incoming 6th grade students will take place the week of August 1.
Promotion for 8th graders took place on June 8 with over 90 students walking the stage.
Graduation saw 43 students walk the stage.
b. Enrollment/Attendance: Matt Smith
Enrollment/Attendance was strong in May with 97% at the Middle School and 94% at the High
School.
c. Student Discipline: Matt Smith
During the month of May there were 42 overall suspensions. This is the second highest total for
the school year. There were 20 out of school suspensions for the Middle School and nine in
house suspensions. There were 12 out of school suspensions for the High School and ten in
house suspensions. Mr. Smith will give suspension trends throughout the year at the next
meeting. There was some discussion regarding suspensions being used as the primary discipline
for students.
d. Assistant Director’s Report: Alex Insaurralde
Mr. Insaurralde presented information showing a comparison of the number of Fs during Spring
2010 and Spring 2011. The graph that was presented showed a significant decrease in Fs. Mr.
Insaurralde will make recommendations regarding RtI for next school year in the near future.
e. PTN: Julie Vogele
Ms. Vogele reported there was a PTN meeting on June 7th with a good parent turn out and lots of
enthusiasm.
The response to help on Griffin Days is good.
August 4 will be the first PTN meeting of the 2011-2012 academic school year. The intent of the
meeting will be to develop a leadership committee. The hope is to have two representatives from
each grade as well as elect officers.
Ice Cream social will be the first Friday after school starts.
There was a discussion regarding bylaws for PTN.
f. WASC: Matt Smith
The action plan was mailed on June 1. MIT is expecting the report from WASC soon.
The Tech plan was finally approved by the state. This makes MIT eligible for EETT funding and
E-rate funding.
AVID update: Four staff will attend training this summer. There are seven teachers in the
program and almost 200 students enrolled in the program for next year.
11. CONSENT ITEMS:
Item 11f - 2011-2012 Academic Calendar was pulled from the consent agenda items and placed
under Action items. On motion of Joe Jones, seconded by Lynne Vaughan, the Board of Directors
approved the following Consent Agenda items:
April 2011 Check Register
Budget to Actuals
Consolidated Application Part I – Middle School
Consolidated Application Part I – High School
2011-2012 Office Calendar
Employment Agreements for Summer School
12. ACTION ITEMS:
a. 2011-2012 Budget – Multi-year Projections
The budget for 2011-2012 is balanced, however not for successive years at this point. If we
receive ASES and 21st Century in successive years, then we will be balanced for future years. On
motion of Gary Williams, seconded by Debbie Lamb, the Board of Directors approved the budget
as presented by the following vote: Unanimous by roll call vote.
b. Dress Code/Uniform
The Committee met with a few parents to discuss the policy to simplify the dress code. Mr. Smith
distributed information received from a parent for uniform bids. A formal request for proposal must
be made in order to act upon purchasing clothing items from a vendor.
The revised Dress Code Policy for 2011-2012 as it will appear in the Student Handbook is
attached to these minutes.
On motion of Lynne Vaughan, seconded by Joe Jones, the Board of Directors approved the dress
code policy as amended by the following vote: Unanimous by roll call vote.
An RFP will be placed on the MIT website.
VOORP will identify a definite logo for MIT with a vote by all stakeholders during Griffin days.
c. Limelight – Alex
Limelight gives teachers the ability to create assessments, administer assessments, and then
have results go right into Power School. There will be three days of Limelight training during Staff
Development week. The cost is $13,600 (including a $6500 one time cost). Limelight is an
essential piece to make instructional decisions for students. On motion of Lynne Vaughan,
seconded by Joe Jones, the Board of Directors approved the purchase of Limelight by the
following vote: Unanimous by roll call vote.
d. Academic Calendar – This item was pulled from the Consent Items and added to Action Items.
On motion of Lynne Vaughan, seconded by Debbie Lamb, the Board of Directors approved the
2011-2012 Academic Calendar with the hopes of making the semesters more even in number of
days per semester.
13. DISCUSSION ITEMS
a. CAHSEE Results
Mr. Insaurralde shared the CAHSEE pass rates for 10th grade students for the last three years.
There has been some up and down in percentages passed during those three years.
English/Language Arts
2009 – 80% passed
2010 – 84% passed
2011 – 79% passed
Mathematics
2009 – 80% passed
2010 – 68% passed
2011 – 74% passed
14. COMMITTEE REPORTS
a. Curriculum: RtI study group will meet June 15 to continue discussion in organization, etc.
Tech funds: There is a staff development piece in SB 70.
Congratulations to Ryan Cole, new president of MITATA.
b. Executive: There was no report.
c. Facilities: There was no report. The committee plans to meet in July.
d. Fiscal: The committee discussed the 2011-12 budget. Advance payment for persons in
National Board Certification was discussed but it was decided MIT did not want to set precedent in
this area. Comp Time payouts were discussed and approved. Purchase of a new law mower was
approved. Limelight purchase, budgets to actual, and the April check register were considered
and now presented to the board for approval.
e. VOORP: Mr. Williams reported 302 families completed their hours for 2010-11. This is an
Increase in the number of hours completed this year over last year. VOOPR is considering
holding competition among grade levels to encourage completion of hours. An AmeriCorp fellow
is coming on board at MIT whose focus will be volunteerism.
f. Board Recruitment: There was no report. However on motion of Lynne Vaughan, seconded by
Joe Jones, the Board of Directors approved adding an emergency item to the agenda in order to
add a new member to the board recruitment committee.
On motion of Lynne Vaughan, seconded by Joe Jones, the Board of Directors approved adding
Michelle Morgan to the Board Recruitment committee.
15. COMMUNICATIONS:
There were no communications.
16. ANNOUNCEMENTS:
There were no announcements.
17. ITEMS FOR FUTURE AGENDAS
Dates will be sent out for study sessions
Collective Bargaining Unit report each month – Discussion item next meeting
Recognitions of students – Discussion item next morning
Teacher Appreciation
18. ADJOURN TO CLOSED SESSION
The Mare Island Technology Academy Board of Directors recessed this meeting at 6:55 p.m. to
convene in Closed Session.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Director
19. ADJOURN TO OPEN SESSION – Announcements from Closed Session
The Mare Island Technology Academy Board of Directors reconvened in Open Session at 7:07
p.m. There were no announcements from Closed Session.
20. ADJOURNMENT
On motion of Gary Williams, seconded by Debbie Lamb, the Board of Directors approved
adjourning the regular board meeting at 7:08 p.m.
Respectfully submitted,
Brenda Franks, Recording Secretary