Find an expert policy Audience This purpose of this document is to inform staff at the University of Melbourne: What Find an Expert is Which staff appear on Find an Expert The sources of information included on Find an Expert profiles Policy for staff opting out of Find an Expert How this information is updated Rationale The University of Melbourne needs a publicly accessible gateway for finding information about the expertise its staff has. It will support University strategy by providing straightforward information on research expertise, international connections, existing collaborations and staff members’ particular interests. This will enhance the University’s capacity for collaboration with other academic and nonacademic organisations, interdisciplinary research across the University. Background Find an Expert is part of the University of Melbourne’s engagement program, and aims to be a front door to the University’s researchers, by providing a dynamic and reliable source of information about the research and scholarship of staff at The University of Melbourne. The Public audience for Find an Expert includes: external research collaborators industry media government departments philanthropists, the general public, potential post graduate students, and diplomatic and Austrade staff Internally, Find an Expert is used by: Departments which use Find an Expert to manage their online staff profiles The Knowledge Partnerships Office to bring together researchers with members of the community and government around Engagement activities. The University’s News Room to source experts for media comment and stories Asialink and the International Relations Office to find researchers for visiting dignitaries and international outreach activities Melbourne Ventures and Melbourne Consulting and Customised Programs to identify researchers for industry opportunities The School of Graduate Research as a key source of information for potential postgraduate students internal research collaborators Find an Expert uses data on Themis provided by staff and represents these in the form of individual web pages. These web pages list key information regarding active research staff and experts at the University of Melbourne across a comprehensive range of disciplines. The University of Melbourne is unique for the range of non-intrusive information contained in Themis. At this stage, Find an Expert does not cover the teaching, learning and supervisory profiles of University of Melbourne Staff. Which University of Melbourne staff are included on Find an Expert? To be included on Find an Expert, a staff member must be An academic or professional or professional (not a student, including RHD) Full-time or part-time (not casual) Holding an honorary or normal position In addition, the staff member must have met at least one of the following criteria: Have recorded research expertise on Themis, or Have recorded publications on Themis, or Have recorded research funding agreements on Themis including: Grants Contracts and Collaborative Agreements for which there is no legal reason to keep the existence of the contract confidential. Postgraduate students are not included in Find an Expert. What is the scope of information included on Find an Expert? The following information where applicable is recorded in Themis, and displayed on Find an Expert: Contact details (staff can indicate whether contact details such as phone numbers and locations are displayed) Staff homepage Biography and Photo Publications (recorded through Themis Publications Reporting) Grants and Contracts (recorded in the Themis Agreements module except where legally negotiated to be confidential) Research expertise International linkages Government Research Classifications such as Research Fields, Courses and Disciplines (RFCD) Codes and Socio-Economic Objective (SEO) Codes Responsibilities Individual employees are ultimately responsible for making sure that their information represented in Find an Expert is up to date. Updating Information: The following information can be updated directly via the Public Staff Profile section of the Themis Researcher Self Service Responsibility: Contact Details Staff Homepage Biography and Photo Grants and Contracts received prior to commencing at the University Research Expertise International Linkages Staff are encouraged to enter this information themselves, however Department Administrators and nominated members of Departments and Faculties may also enter this information on behalf of others. Entering Publications Publications can also be entered via self service, although staff are advised to consult with their department administrator as to the preferred method of data entry. Changing name details Changes of title and preferred name should be sent to the faculty’s business centre, via the Department Administrator. Grants and Contracts information Records of grants and contracts obtained whilst at the University are maintained by the Research Office. Grants and contracts obtained prior to working at the University can be entered by the researcher. Opting out of Find an Expert Find an expert is designed to profile all research expertise at the University, including professional staff who maintain a research profile. Find an Expert only provides information relating to the work of staff at the University, and is part of the University’s commitment to making its research publicly available. Find an Expert is therefore a key tool for representing the research identity of the University, and, as such, requests to opt out of the profile are not automatic. To opt out of Find an Expert, a request endorsed by the Head of Department must be sent to the Dean of the applicant’s faculty for consideration. Criteria for assessing a request to opt out of Find an Expert would be: Confidentiality requirements relating to information to be published in Find an Expert The likelihood of the staff member suffering harm through being findable on the web. Business Owner Melbourne Research is the business owner of Find an Expert.