Little robots
Big Missions
A Competition
Motivating Young
Minds to
Master the Machine
Robofest 2009 Regional Qualifying Competition
Site Host Organizer Information
Robofest is an annual computerized autonomous robotics contest for 5th – 12th grade students. Robofest
provides an environment for students to design, construct and program their robots while learning problemsolving techniques, mathematics, logic, creativity, physics, electronics, mechanics, teamwork, computers, and
computer programming. Students may compete in various playful ways: Games, Exhibition, Sumo, Fashion
Show, VEX Pentathlon, and Mini Urban Challenges, etc.
In order to outreach to more students who would like to learn about science, technology, engineering, and
mathematics (STEM) through playful autonomous robotics, Lawrence Technological University (LTU) is
looking for additional Regional Qualifying Site Hosts for Robofest 2009. Being a site provides great visibility
for your school or organization. It is an opportunity for you to showcase your facility, staff, and students.
LTU provides Site Hosts with the following, free of charge:
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Promotion of your organization as an Official Site Host of Robofest 2009
Official posters with your organization name recognized as an official Site Host & Organizer, if site
hosting agreement is made by October 31, 2008
Team registration on the Robofest website and team registration information to sites.
Your competition site information posted at www.robofest.net along with your organization’s
information, logos, links, etc. and even your own local sponsors.
Administrator account to help recruit and manage site volunteers, and access team information.
Judge training for your volunteers at LTU; also via video conferencing, streaming video, DVD, and/or
web animations – we will help you train judges.
Check list and floor plan to help you setup your competition site.
Recognition from LTU for your organization during your competition opening ceremony
Recognition of your competition site on the Official Robofest 2009 DVD
Official Robofest banner for you to hang at your site along with general signage such as directional
yard signs, event signs, team table signs, etc.
Official playing field materials for your competition site, or reimbursement of expenses to purchase
field materials for your site.
Hard copy or electronic Excel scoring forms for judges and overall competition scoring
Winner Trophies (for 25% of the teams registered at your site)
Judge T-shirts and Volunteer T-shirts, small gifts for all site volunteers
Personalized certificates for every participant registered in the Robofest registration system.
Participation medals for all students
last updated 7-31-2008
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Name badges for all registered students, coaches, and volunteers
As a Site Host, you and your organization would agree to the following requirements:
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Each site observes all competition rules as an organizer in order to guarantee the quality of the
Robofest 2009 contest.
Each site provides a safe and secure environment and adequate space for the on-site competitions to
take place.
Each site provides judges and volunteers to help run the on-site event. Volunteer responsibilities
would include setting-up playing fields, checking-in teams, proctoring, time keeping, competition
judging, tabulating judging results, presenting awards to winners, clean-up, etc.
For the opening ceremony, Hosting Site will provide representatives to receive LTU recognition
award of appreciation for serving as the site host and organizer. After the event, the host organizer
provides Robofest headquarters with a report with all of the winners, including those who advance
to the World Robofest Championships on Saturday, May 2, 2009 on the campus of Lawrence
Technological University, Southfield, Michigan, USA. The number of qualified teams to advance will
be decided by Robofest headquarters and it will be provided to hosts in advance of their competition
date.
Each site prepares an on-site program flyer that recognizes LTU as the overall Robofest organizer and
sponsor of the Robofest 2009 Competition
Qualifying Site Host Letter of Agreement
If you are a new site host, LTU Robofest officials will contact you to make a site visit, where possible (only
after receiving your Site Hosting application form). LTU will also discuss with you in further detail about
regional site hosting. After site approval, an official letter of agreement will be drawn up by LTU and signed
between both LTU and the qualifying hosting site. LTU will make an official announcement of your site
hosting after the signing of the letter of agreement.
If you would like to be a Contest Site Host & Organizer
Please send us the attached Site Host Organization Application Form complete with hosting & organization
information. This form is needed by October 31, 2008. If you have questions regarding Robofest or hosting,
please contact Jerri Ureel, Robofest Coordinator:
Jerri Ureel, Robofest Coordinator
Lawrence Technological University, M219
21000 W. Ten Mile Rd.
Southfield, MI 48075, U.S.A.
JUreel@LTU.edu
www.robofest.net
PH: (248) 204-3568
last updated 7-31-2008
www.ltu.edu
robofest@LTU.edu
Fax: (248) 204-3518
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