UNIVERSITY OF EAST LONDON
Link Tutor Role Description
At UEL our collaborative activity is managed through the role of an Academic Link
together with the Academic Partnership Office. In addition to providing a main point of
contact for the collaborative partner in academic matters, the Academic Link Tutor has
an overview of the management and development of a collaborative link, and will,
where necessary, represent the collaborative partner at UEL.
The Link Tutor (in liaison with UEL Module Leaders and Subject Heads, as
appropriate) is responsible for:
 Supporting the partner in ensuring that the collaborative programme is
academically stimulating, in touch with current thinking in the subject area, using
and disseminating best practice in the field;
 Ensuring appropriate academic support is available to the partner organisation
for the effective and efficient functioning of the collaborative link;
 Ensuring that there is a common understanding between staff of the partner
organisation of expected standards of delivery, programme management,
assessment and operation of our regulations;
 Providing the primary point of contact between UEL and the partner organisation
for academic matters.
To fulfil this responsibility the Link Tutor, in liaison with the relevant
Collaborative Officer within the Academic Partnership Office, as appropriate:

Provides advice, guidance and support to the partner in preparing all validation
documentation (as well as collaborative review documentation when relevant);

Has oversight of the partner’s admissions process to check that students are
admitted with the required entry qualifications and that the partner is supported
in relation to decisions about non-standard qualifications;

Ensures the partner delivers an appropriate induction programme to the
students and is involved in the induction where appropriate;

Coordinates the review of student handbooks, module guides and other student
documentation prior to the start of the academic year to ensure the information
made available to students is appropriate, up to date and relevant;

Supports the partner in establishing a Programme Committee and reviews
Programme Committee minutes after each meeting;

Ensures that systems are in place for student feedback at module and
programme level;

Agrees with the partner institution a system for approval of coursework, draft
examination papers, moderation of assessment, sampling methods for
Collaborations Handbook
June 2015
examination scripts, coursework etc. and a process for liaison with external
examiner;

Ensures that examination papers are produced, where appropriate;

Ensures Progression Board (or equivalent) dates are agreed in line with
published Award Board dates for the School in liaison with the Academic
Partnerships Office;

Liaises with the Subject Head to provide input to the response that is made to
external examiner reports relating to the collaborative programme and provides
support in relation to follow up actions;

Assists the partner in identifying staff development needs in relation to the
delivery of the programme and, where appropriate, supports the partner in
meeting the identified staff development needs;

Maintains regular communication with the local Programme Tutor (a minimum of
two visits a year is recommended for purposes such as staff development,
partnership development, student induction, attending Committee and Board
meetings), reporting back to the UEL School as required via the School
Collaborative Committee;

Approves the CV’s of new members of staff to teach on the collaborative
programme(s);

Supports the partner in implementing new UEL procedures, regulations and
policies;

Provides support to the local Programme Tutor in the preparation of the REP
report and any follow up actions emerging from the process, including:
 Ensuring the partner has the appropriate data needed for the REP
report
 Ensuring that the REP report is completed appropriately
 Submitting the REP report to School Quality Standing Committee
for review (note: Link Tutors should not review the REP reports of
collaborative programmes for which they are a Link for)

Ensures that changes made to the programme or modules are in accordance
with UEL modifications procedures.
If a collaborative programme is delivered in language other than English, the Link Tutor
together with the Academic Partnership Office ensures that English language copies of
all programme related documentation are received and reviewed and that internal and
external moderation follows the process as set out in the ‘code of practice for the
validation and delivery of taught programmes in a language other than English’.
Collaborations Handbook
June 2015