SURGERY CLERKSHIP - FAQs
SURGERY DEPARTMENTS/DIVISIONS
GENERAL SURGERY: UCLA/SMH/VA/OV/Harbor/Cedars
Ronald Reagan UCLA Medical Center
GI/Colorectal = U Service
Oncology/Pancreas = C Service
Trauma/Emergency Surgery = L Service
Trauma Night Call = A service
Pediatric Surgery
Vascular Surgery
Santa Monica-UCLA Medical Center
General Surgery
VA Medical Center, West Los Angeles, CA
General Surgery/Vascular
Olive View-UCLA Medical Center, Sylmar, CA
General Surgery
Harbor-UCLA Medical Center
General Surgery =
General Surgery =
General Surgery =
General Surgery =
Trauma
GI/Oncology
Colon Rectal Surgery/Ambulatory
Vascular
Cedars – Sinai Medical Center
ACS = Trauma & Non-Trauma Emergency Surgery
AGS = Advanced General Surgery
CRS = Colorectal Surgery
Onc = Surgical Oncology
MIS = Minimally Invasive Surgery
SURGERY SUBSPECIALTY ROTATIONS:
UCLA/SMH/VA/OV/Harbor/Cedars
Anesthesiology
Head & Neck Surgery
Neurosurgery
Ophthalmology (Jules Stein Eye Institute)
Orthopaedic Surgery
Plastic Surgery
Urology
HARBOR-UCLA MEDICAL CENTER
Students scheduled for their inpatient rotation at Harbor-UCLA Medical Center should report to
Kristan Holstrom at 8:00 am at 1000 West Carson Street, Torrance, CA, in the 1 East Bldg.
Conference room for orientation. Her contact information is 310-222-5251 and
kholstrom@labiomed.org. She will assist you with getting computer user access and contacting
your team. Parking is free and located all around the campus (excluding Lot D). Please bring a
pair of scrubs.
You must wear your UCLA ID badge at all times, as Harbor will not issue you one.
For directions to Harbor, check out this link: http://www.harbor-ucla.org/directions.php
A Code of Conduct exam must be completed by all students rotating to Harbor.
If you have not rotated to an LA County facility (Harbor, OV, USC, and Rancho) you will need to
complete Live Scan (Bldg. L-3) and Health Clearance (basement of the main hospital) at Harbor
prior to starting a rotation. http://www.harbor-ucla.org/check_in.php
VA WEST LOS ANGELES MEDICAL CENTER
If you are scheduled to rotate through the General Surgery/Vascular Service at the VA Medical
Center, WLA (Wadsworth), please page the intern (GS/VA) before you begin your rotation to find
out where and when to meet the team. The General Surgery rotation schedules can be viewed at
the Department of Surgery website: http://www.surgery.ucla.edu/resident
Please complete the VA Mandatory On-line Training Course (90 minutes) and AIS Access form
located in the WLA VA folder (service goals & objectives) on ANGEL.
On the first day of your rotation block at the VA, see Thomas Szymanek, Office of ACOS/Educ in
Bldg. 218, room 200C. His contact information is 310-478-3711 ext. 41395 and
Thomas.szymanek@va.gov. The VA Surgery coordinator is Robert Lopez at
Robert.lopez2@va.gov (310-268-3457). Parking is located on the West side of Building 500. A
parking decal is not required if you are scheduled at the VA for less than 2 weeks.
OLIVE VIEW-UCLA MEDICAL CENTER
Students scheduled for their inpatient rotation and Urology Track A at Olive View Medical Center
should report to Lorena Ponce at 7:00 am at 14445 Olive View Drive, Sylmar, CA. When you
arrive, go directly to the main building, 2nd floor, Room 2B156 for the orientation. Her contact
information is 818-364-3195 and loponce@dhs.lacounty.gov. This orientation will consist of
assignment of parking, lockers, issuing of scrubs and meal tickets, as well as taking your picture
for identification. Please be prepared to pay $2.00 for meal card and $40.00 for scrubs. The total
amount will be refunded at the end of the rotation, so please keep your receipt.
Park in area behind Fire Dept. – Orange Parking Bowl. Map of Olive View area:
http://maps.google.com/maps?f=q&hl=en&geocode=&q=14445+Olive+View+Dr,+Sylmar,+CA&sll
=37.0625,-95.677068&sspn=42.310334,92.460937&ie=UTF8&ll=34.326426,118.445749&spn=0.01081,0.022573&t=h&z=16&iwloc=addr
CEDARS-SINAI MEDICAL CENTER
Students scheduled for their inpatient rotation at Cedars Sinai Medical Center should report to
Sheila Yancy at 8:00 am at 8730 Alden Drive, Thalians Bldg. W221. Her contact information is
310-423-3544 and Sheila.yancy@cshs.org. Please park in Lot 2 (open air parking lot) on George
Burns Drive, between Beverly Blvd. and Alden Drive. Bring your parking ticket with you so you
can be reimbursed from the parking office for that day. The parking office requires a $15.00
deposit, which will be returned to you on your last day of the rotation when you check out. Sheila
will assist you with the check-in process, badges, scrubs, parking, and meeting with your team.
For directions to Cedars, check out this link: http://www.cshs.org/318.html
SANTA MONICA-UCLA MEDICAL CENTER
For the inpatient rotation please page the intern (R1) before you begin your rotation to find out
where and when to meet the team. The General Surgery rotation schedules can be viewed at the
Department of Surgery website: http://www.surgery.ucla.edu/resident
Students scheduled for their inpatient rotation at Santa Monica Hospital should sign in with the
Medical Staff Office and pick up their ID badges from the Security Office (310) 319-4883.
The Surgery Office is located at 1304 15th Street, Suite 213. Telephone (310) 319-5153. A SMH
parking permit can signed out from Iris’ office in room 72-215 CHS. If a parking permit is not
available there is transportation to SMH on the UCLA/Santa Monica Staff Shuttle and the Big
Blue Bus #2.
ROUNDS AND CONFERENCES (UCLA, VA, SMH, OV, CS)
The department has established protected educational conferences for all surgical residents and
students on Wednesday mornings. These are required for ALL students rotating through surgery
services, except for students at Harbor. During the three-hour consecutive block students will
be unavailable for clinical duties. The three one –hour sessions are as follows:
1.
7:00 am - Surgical Morbidity & Mortality (M&M) conference.
2.
8:00 am - UCLA Surgery conference including Grand Rounds and other lectures
3.
9:00 am – Core Lecture Series for medical students.
Attendance is required of all third year medical students assigned to any of the General Surgery
& Sub-Specialty services. General Surgery conferences are held in room 73-105 CHS. You are
expected to be prompt and dressed professionally for these conferences. No scrubs.
At each lecture session there will be sign-in sheets. The Surgery Education Office maintains the
sign-in sheets and tracks the attendance of students for the Wednesday lectures. Failure to
attend and/or leaving early from these lectures will result in a Physicianship Form, can greatly
reduce your Surgery final grade and may be noted on your final summative evaluation.
For the Core lecture Series; a schedule of lecture topics is located on ANGEL. In addition, you
can find PowerPoint presentations of all topics for your review.
OTHER CONFERENCES – (UCLA, WVA, SM, OV, H, CS)
Each of the services you rotate through will have their own conferences you must attend while on
that service. There may come a time when a conference on the service you are rotating on
conflicts with a General Surgery conference, i.e. Grand Rounds, it is expected that you will attend
the General Surgery conference.
The Harbor lecture schedule is posted on ANGEL in the Harbor folder. Attendance at these
lectures is mandatory. If you are unable to attend a lecture please call Kris at 310-222-5251.
Cedars Continuity students will attend Grand Rounds at Cedars followed by student core lectures
at UCLA.
CLINICS
Each of the services you rotate through will also have specific days of the week designated for
clinic. You are required to attend and participate in these scheduled clinics.
CLINICAL AND ON-CALL RESPONSIBILITIES
You will be expected to attend and participate in the clinics on the services you rotate through.
You will be scheduled to be on-call by the Attending/Chief Resident on the service. Generally,
the on-call schedule is every fourth night. There is up to a 30 hr. max in-house call. If you come
in at 6am you are to go home no later than 12pm the next day. There should be a 10-hour grace
period between shifts. Not all services require you to take call.
SBHLP SCHEDULES
The Surgery coordinators at UCLA, Harbor, WLA VA, Cedars-Sinai, Santa Monica and Olive
View Medical Centers have all been provided a copy of the Systems Based Healthcare &
Longitudinal Preceptorship (SBHLP) schedule for this block.
Please do not attempt to take a day off and say that you were at SBHLP, as this could earn you a
Physicianship Form.
DRESS
While on the Surgery Clerkship rotation, please dress professionally. This includes shirt and tie
for gentleman and appropriate dresses/slacks for ladies. Please wear your white lab coat ID
name badges at all times. The exception to this would be when you are in the operating room
and must wear scrubs. Please do not make a habit of wearing scrubs all of the time.
PATIENT CASE LOG SYSTEM
Please enter all the surgery core problems you have seen. If you do not have the opportunity to
see a core problem you are expected to learn about it through lectures, reading materials, cases,
etc. and log them in as didactics in the Surgery Patient Log System portal found on ANGEL. All
patient cases must be entered by the end of the clerkship. If you are experiencing difficulty
please contact Katherine Wigan at kwigan@mednet.ucla.edu or Zhen Gu at
zgu@mednet.ucla.edu
SICK DAYS & OTHER APPOINTMENTS
If you are ill and cannot report to work, you will need to notify your Chief Resident. If you cannot
reach them, please call Iris in the Surgery Education Office at 310-206-2567. She can notify the
Chief Resident.
If you have scheduled other appointments during your assigned rotations, please provide
advance notification to your Chief Resident. Iris should be made aware of all absences from the
surgery rotation.
GRADES
Ward Evaluations = 50%
Shelf Examination = 25%
Practical Examination = 25%
Because each individual ward evaluation is but one small component of your final grade, it is our
policy to not review individual written ward evaluations with you during the course of the Clerkship
Advice: It is recommended that you ask about course expectations at the beginning of
your time on each service, and that you seek verbal feedback on your performance from
your residents or faculty during each rotation.
SURGERY FINAL EXAMS
Radiology Exam: The radiology exam is scheduled for Wednesday, March 28, 2012 in the TLC
Lab BioMed Library at 3:00 pm.
Shelf Exam: The shelf exam will take place on Thursday, March 29, 2012 in room 53-105 CHS
at 8:15 am.
Practical Exam: The practical exam will take place at the Medical West Building, 2 nd Floor on
Thursday, March 29, 2012 at a time to be determined following the shelf exam.
You are expected to dress professionally for the Practical Exams. Please wear your white
lab coat and ID badge.
YOU ARE RESPONSIBLE FOR LEARNING THE MATERIAL LISTED IN THE SURGERY
CURRICULUM UNDER EACH GENERAL SURGERY AND SUBSPECIALTY SECTION
REGARDLESS OF WHETHER OR NOT YOU ROTATE THROUGH THAT SERVICE.
SURGERY EDUCATION OFFICE
The Surgery Education Office is located in room 72-215 CHS near the O elevator. The Medical
Student Coordinator is Iris Mau and she can be reached at 310-206-2567or
imau@mednet.ucla.edu. We provide an “open door” policy to any students with questions or
issues that may need to be addressed and resolved during the Surgery Clerkship. If you
encounter any difficulties with attendings or housestaff, please contact Dr. Chen (pager 21607)
immediately.