Final Draft
Approved by Legal
3/26/2007
CONSTITUTION
ARTICLE I
Name
The name of this organization shall be the Faculty & Family Organization of The University
of Texas M. D. Anderson Cancer Center. This name, or any variation, shall not be used
without the express permission of the Executive Committee.
ARTICLE II
Purpose
The Faculty & Family Organization of The University of Texas M. D. Anderson Cancer
Center shall provide a mechanism for the interaction of its members to promote fellowship,
the exchange and dissemination of information, and service beneficial to the institution and its
programs.
ARTICLE III
Membership
Section 1.
Those eligible for membership are:
A.
All appointed faculty members and fellows and their families; and
B.
Executives (Job Group 10) of The University of Texas M.D. Anderson Cancer
Center (“MDACC”) and their families.
C.
Section 2:
Faculty retirees of MDACC and their families.
Honorary membership may be conferred to recognize service and interest.
Nomination to honorary membership shall be made upon the recommendation of the
Executive Committee and approved by the Executive Board.
ARTICLE IV
Officers
Section 1.
A.
The officers of this organization shall be the President, Program Director,
Recording Secretary, Corresponding Secretary, Treasurer, and President-Elect.
1
Together, they shall serve as the Executive Board. The Executive Board shall
be directly responsible for planning and directing events and activities to
further the Organization’s mission.
B.
The two immediate past presidents and the Associate to the Chief
Administrative Officer1 shall comprise the Advisory Board. The Advisory
Board will provide guidance and advice to the Executive Board.
Section 2.
A.
The election of officers shall be held annually at a meeting of the Executive
Committee before May 15.
B.
A Nominating Committee of three, at least one of whom is not a member of
the Executive Board, shall be proposed by the President and appointed by the
Executive Board no later than April 1. It shall be the duty of the Nominating
Committee to prepare a slate of candidates to present to the Executive
Committee2 in writing prior to May 1. The President-Elect shall be an exofficio member of this committee.
C.
Additional nominations may be made by members of the Executive Committee
if the consent of the candidate had been previously obtained.
D.
The term of office for each Executive Board position shall be one year and
limited to two consecutive terms.
Section 3.
The new officers and the chairs of the standing committees shall take office at
the final function of the year.
Section 4.
A.
If for any reason the President is unable to serve a full term, the Executive
Board shall elect a new President from the Board membership.
B.
If any officer other than the President is unable to serve a full term, the
Executive Board shall elect a new officer from the membership.
C.
If any committee chair is unable to serve a full term, the Executive Board shall
appoint a replacement.
1
2
UT System title for the spouse of the President of MDACC.
Executive Committee membership found at Bylaws, Article II.
2
ARTICLE V
Meetings
Section 1.
The Executive Board shall hold a minimum of four regular meetings during the
fiscal year. One regular meeting before May 15 shall be designated as the meeting for
the Executive Committee to elect officers. The remaining meetings shall be held at
the discretion of the Executive Board.
Section 2.
The President shall be authorized, with the consent of the Executive Board, to
call special meetings and to make emergency decisions when the need arises.
ARTICLE VI
Amendment of the Constitution
This constitution may be amended by three-fourths of the votes cast by mail or email sent to
each member, a quorum being those votes received, provided that written notice of the
proposed amendment has been sent to each member at least two weeks before said vote is
distributed.
3
BYLAWS
ARTICLE I
Finances
Section 1.
The fiscal year of the Faculty & Family Organization of MDACC shall be
September 1 to August 31.
Section 2.
A.
The President shall prepare an annual budget to be presented for approval to
the Physicians Referral Service by June 15.
B.
Expenses not included in the budget and exceeding $100.00 shall be made only
with the approval of the Executive Board. Such expenses must be reported to
the Executive Committee.
ARTICLE II
Executive Committee
Section 1.
The officers, the, Advisory Board, and the chairs of the standing and special
committees and the interest groups shall constitute the Executive Committee, which
shall recommend the policies of this organization.
Section 2.
The duties of all officers shall follow the latest revision of the Faculty &
Family Organization Handbook.
ARTICLE III
Committees
Section 1.
There shall be the following standing committees: Website, Newsletter,
Welcoming, Directory, and Fellows’ Liaison. These standing committees may consist
of a chair only.
Section 2.
Special committees and interest groups may be authorized by the Executive
Board to carry on the activities of the organization.
Section 3.
The chair of the standing and special committees shall be appointed by the
President with the approval of the Executive Board. These chairs may appoint
4
members to their own committees. The President may be an ex-officio member of any
committee.
ARTICLE IV
Committee Vacancies
Vacancies of Committee Chairs shall be filled by appointment by the President with the
approval of the Executive Board.
ARTICLE V
Quorum
The quorum for a meeting of the Executive Committee shall be three officers and the
members present.
ARTICLE VI
Amendments to the Bylaws
These bylaws may be amended by three-fourths of the votes cast by mail or email sent to each
member, a quorum being those votes received, provided that written notice of the proposed
amendment has been sent to each member at least two weeks before said vote is distributed.
STANDING RULES
Rule 1. Members are welcome to bring guests to all program functions and interest group
meetings, if space permits, provided they pay for whatever additional expense is
involved.
Rule 2. Members may forward suggestions for officer nominations to the President, in
writing, before April 15.
Rule 3. Any questions of procedure not provided for herein shall be decided by the latest
revision of the Faculty & Family Organization Handbook.
5