Box-by-Box Completion of SAD COM SAD COM Version 2.2 January 2008 Introduction A SAD COM is used when placing goods under the customs warehousing regime. ITEM: SAD BOX: FORMAT: VALUE: STATUS: CUSTOMS REFERENCE NO A AN8 MANDATORY CONSISTENCY CHECKS The code of the CAP Control Station is used in this box. ITEM: SAD BOX: FORMAT: VALUE: STATUS: DECLARATION 1ST SUBDIVISON 1/1 A2 CO MANDATORY ITEM: SAD BOX: FORMAT: VALUE: STATUS: DECLARATION 2ND SUBDIVISION 1/2 A1 Only code “A” is allowed for CAP Exports (Appendix 3) MANDATORY ITEM: SAD BOX: FORMAT: VALUE: STATUS: Consignor/Exporter 2/1 AN..11 Must be a valid format MANDATORY CONSISTENCY CHECKS Must be a valid number. This number will be validated by Revenue’s registration system ITEM: SAD BOX: FORMAT: Consignor/Exporter 2/2 Not completed for CAP Traders ITEM: SAD BOX: FORMAT: VALUE: STATUS: ITEMS 5 N3 MANDATORY CONSISTENCY CHECKS Must equal “001”. 1 CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 ITEM: SAD BOX: FORMAT: VALUE: STATUS: REFERENCE No. 7 an..12 ITEM: SAD BOX: FORMAT: VALUE: STATUS: CONSIGNEE 8/1 AN..11 NR MANDATORY ITEM: SAD BOX: FORMAT: VALUE: STATUS: CONSIGNEE NAME AND ADDRESS 8/2 See Below OPTIONAL OPTIONAL CONSISTENCY CHECKS Consignee Name and Address must be at least 3 lines - Name and 2 Address lines. The full address where more than three lines must be quoted. Format: Name AN..35(Mandatory) Address (Street and Number/PO Box) AN..35(Mandatory) City AN..35 County AN..9 Post Code AN..9 Country Code AN2(Mandatory) ITEM: SAD BOX: FORMAT: VALUE: STATUS: STATUS OF REPRESENTATIVE 14/1 N1 1, or 2, or 3 MANDATORY CONSISTENCY CHECKS See Appendix 6 ITEM: SAD BOX: FORMAT: VALUE: STATUS: DECLARANT /REPRESENTATIVE IDENTIFICATION NO 14/2 AN..11 See Below MANDATORY CONSISTENCY CHECKS Insert the Irish declarant’s identification no. with the designated tax type e.g. VAT 1234567X etc. ignore the prefix IE in all cases. This number will be validated by Revenue’s registration system 2 CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 ITEM: SAD BOX: FORMAT: VALUE: STATUS: COUNTRY OF DESTINATION CODE 17a A2 Must be a valid country code including ZO (See Appendix 4) MANDATORY CONSISTENCY CHECKS Must be a country code outside the EU If equal to ‘ZO’ then Box 44 code 1G02 (Zone code) must be completed ITEM: LOCATION OF GOODS CODE SAD BOX: 30 FORMAT: AN8 VALUE: STATUS: MANDATORY CONSISTENCY CHECKS Must be a valid code on Location of Goods Table (Appendix 14) ITEM: SAD BOX: FORMAT: VALUE: STATUS: NUMBER OF PACKAGES 31/7 N..8 ITEM: SAD BOX: FORMAT: VALUE: STATUS: MARKS AND NUMBERS OF PACKAGES 31/8 an..80 Freetext MANDATORY ITEM: SAD BOX: FORMAT: VALUE: STATUS: ITEM No 32 N3 MANDATORY MANDATORY CONSISTENCY CHECKS Must equal “001”. ITEM: SAD BOX: FORMAT: VALUE: STATUS: COMBINED NOMENCLATURE CODE 33/1 N8 MANDATORY CONSISTENCY CHECKS 1. Must equal 8 digits. 2. Must be a valid CN Code. 3 CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 ITEM: SAD BOX: FORMAT: VALUE: STATUS: TARIC ADDITIONAL CODE 1 33/3 AN4 To be completed in accordance with the TARIC code (first additional code) CONDITIONAL ITEM: SAD BOX: FORMAT: VALUE: STATUS: TARIC ADDITIONAL CODE 2 33/4 AN4 To be completed in accordance with the TARIC code(second additional code). CONDITIONAL ITEM: SAD BOX: FORMAT: VALUE: STATUS: COUNTRY OF ORIGIN CODE 34a A2 MANDATORY CONSISTENCY CHECKS Must be an EU country code (Appendix 4) ITEM: SAD BOX: FORMAT: VALUE: STATUS: GROSS MASS 35 N..8.2 ITEM: SAD BOX: FORMAT: VALUE: STATUS: PROCEDURE - REQUESTED 37a.1 N2 ITEM: SAD BOX: FORMAT: VALUE: STATUS: PROCEDURE - PREVIOUS 37a.2 N2 MANDATORY MANDATORY MANDATORY CONSISTENCY CHECKS 1. Combined codes of Boxes 37a.1 & 37a.2 must be valid on Table of Procedure Codes (Appendix 18). 2. The following procedure codes are not allowed ‘‘0176’ or ‘0177’ or ’7676’ or ’7677’ or ‘7777’ 3. Must equal ‘7600’ or ‘7700’. 4 CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 ITEM: SAD BOX: FORMAT: VALUE: STATUS: PROCEDURE CODE - CATEGORY 37b AN3 MANDATORY CONSISTENCY CHECKS 1. Must be one of the following E51, E52, E53, E61, E62, E63, E71, F62, F63, F64. 2. If equal to E51 then code X001 must be present at Box 44. 3. If equal to E61 then code C649 must be present at Box 44. ITEM: SAD BOX: FORMAT: VALUE: STATUS: NET MASS 38 N..8.2 MANDATORY CONSISTENCY CHECKS Must be equal to or less than value in Box 35. ITEM: SAD BOX: FORMAT: VALUE: STATUS: SUMMARY DECLARATION/PREVIOUS DOCUMENT. 40 (A1)-(AN..3)-(AN..20) (See Appendix 19) MANDATORY CONSISTENCY CHECKS Must equal SAD COM control number as follows:: Box 40a = Z, Box 40b = CO, Box 40 c = (number ) N12. [e.g. Z-CO123456789012] ITEM: SAD BOX: FORMAT: VALUE: STATUS: SUPPLEMENTARY UNITS – NUMBER OF UNITS 41/1 N..11.2 CONDITIONAL CONSISTENCY CHECKS Must be completed if required by the “COMMODITY CODE” [Box 33.1] on table of CN codes, for that item. ITEM: IDENTIFIER CODE SAD BOX: 44/1 FORMAT: AN..5 VALUE: Must be a valid Identifier Code (See Appendix 21) STATUS: MANDATORY See below for completion of Box 44. 5 CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 ITEM: IDENTIFIER QUALIFIER SAD BOX: 44/2 FORMAT: an..255 VALUE: STATUS: CONDITIONAL See below for completion of Box 44. ITEM: SAD BOX: FORMAT: VALUE: STATUS: WAREHOUSE CODE 49 AN..17 MANDATORY CONSISTENCY CHECKS Must be a valid code on the Table of Warehouse Codes. (See Appendix 26) 6 CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 BOX 44 Completion for SAD COM Valid Box 44 codes other than those listed below will also be accepted, such as those available for use on AEP as listed in the AEP Trader Guide. For explanation of Box 44 Codes see Appendix 21 A specific pre-fix of a Box 44 code (Box 44/1 identifier) may not repeat at Box 44 Attached Documents (AD): where there is more than one document of the same kind the relevant Box 44 code is entered (once) and the serial numbers of the documents are entered at its Box 44/2 part using a ~ (tilde) separator between the serial numbers. (This character should not be used in other text) For related information in certain codes at Box 44/2 a | pipe separator is used, this is shown at the codes where it occurs. (This character should not be used in other text) Additional Information (AI): where a code’s Box 44/2 part is to be completed and a format is specified there can be only one occurrence of the value declared. Box 44/1 AD/AI Status A006 AD O C626 C648 AI O C X001 AD C 1D17 1D50* AI AI O M 1D77* AI M 7 Cc Ref Box 44/1 Brief Description Box 44/2 Authenticity Certificate (Beef) No. Regulation 32/82 N6 Min Leng th 6 Status Box 44/2 Required Content M 5 Binding Tariff Information (BTI) Boned Meat Certificate (Reg. 1964/82) AN..40 A1N6 1 7 M M 3 AGREX(CAP Export Certificate) an..15 1 M C&E Reference Declaration Customs Approved Consignor Number [i.e. the approved number for CAP purposes) Date of Customs Control an..255 an..12 1 1 M M Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 Enter BTI Reference Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 Enter Reference Enter Approval number N8 8 M Format : CCYYMMDD CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 Box 44/1 AD/AI Status Agriculture Product Nomenclature (APN) [non Processed products] Amount of Refund Requested N12 Min Leng th 12 1D81 AI M 1D87 AI M N..8.2 1 M Amount of refund in Euro – will accept “0.00” 1F10 1G02* 1G03* AI AI AI C C M 2 Exemption from Licence or Refund Certificate Zone Code Exporter Identification for Agricultural Refund/Licence purposes CAP Notice of Intent Reference DAF CAP id N/C A1N2 AN..11 3 1 M M AN..9 N4A1 or N5 1 5 M M N12 12 M an..35 1 M Enter use or destination in words O O Agriculture Product Nomenclature (APN) [Basic product] Specific use….Art 26 of 800/99 declaration for pre-financing Date of Production Control Office Enter Zone code Enter Revenue Customs (CAE) Number Enter Reference Enter CAP identification issued by the Department of Agriculture Must be valid code as per APN table 1G07* 1G13* AI AI M M 10 1G18 AI O 1G26 AI O 1G29 1G30* AI AI N8 A2AN6 1 4 M M AD O FR4 A2AN6 8 M 1G66 AD C FR6 A2AN6 8 M 1G67 AD O FR7 A2AN6 8 M Format CCYYMMDD Enter Control station number code (see Appendix C) Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 1G64 1G70 AI O N/C 1G72 1G80 1G84 AI AI AD O O O Placed under Customs Control in the fresh / chilled state Request to sample (Art 7 of Reg. 1222/94) Rate of Refund HR4 8 M M 8 Cc Ref 7 Box 44/1 Brief Description Box 44/2 N/C N..6.4 A2AN6 Status Box 44/2 Required Content M Must be valid code as per APN table Enter rate of refund Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 Box 44/1 AD/AI Status 1G85 AD O 1G86 AD C 1G87 AD O 1H31 AI C 1H32 AI 1H33 HR6A A2AN6 Min Leng th 8 HR6 A2AN6 8 M HR7 A2AN6 8 M 1 Footnote Code, %, description O 9 Footnote Code, %, description (additional) AI O 9 Footnote Code, %, description (additional) 1H34 AI O 9 Footnote Code, %, description (additional) 1H35 AI O 9 Footnote Code, %, description (additional) N4|N..3.2|AN. .23 {N..3.2 & AN..23: optional completion} N4|N..3.2|AN. .23 {N..3.2 & AN..23: optional completion} N4|N..3.2|AN. .23 {N..3.2 & AN..23: optional completion} N4|N..3.2|AN. .23 {N..3.2 & AN..23: optional completion} N4|N..3.2|AN. .23 {N..3.2 & AN..23: optional completion} 9 Cc Ref 6 Box 44/1 Brief Description Box 44/2 Status Box 44/2 Required Content M Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 Enter serial no., if there is more than one document to be referenced then continue to enter further serial no.s using a ~ separator between numbers up to a max of 255 Enter Footnote code N(4), and where required enter the relevant percentage (N5), last two digits being decimal places, followed by description where necessary. M M Enter Footnote code N(4), and where required enter the relevant percentage (N5), last two digits being decimal places, followed by description where necessary. M Enter Footnote code N(4), and where required enter the relevant percentage (N5), last two digits being decimal places, followed by description where necessary. M Enter Footnote code N(4), and where required enter the relevant percentage (N5), last two digits being decimal places, followed by description where necessary. M Enter Footnote code N(4), and where required enter the relevant percentage (N5), last two digits being decimal places, followed by description where necessary. CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 Box 44/1 AD/AI Status Cc Ref Box 44/1 Brief Description 1H36 AI O 9 Footnote Code, %, description (additional) 1H37 AI O 9 Footnote Code, %, description (additional) 1H38 AI O 9 Footnote Code, %, description (additional) 1H40 1H60 1H61 AI AI AI C M O 8 Warehouse Database update reference APN Description Code (see note below) APN Description Code Continued 1H62 1H63 1H81 1S10 AI AI AI AI O O O C 9 9 1S11 AI O 4, 9 1S12 AI O 4, 9 10 9 Box 44/2 N4|N..3.2|AN. .23 {N..3.2 & AN..23: optional completion} N4|N..3.2|AN. .23 {N..3.2 & AN..23: optional completion} N4|N..3.2|AN. .23 {N..3.2 & AN..23: optional completion} AN..12 an..255 Min Leng th Status Box 44/2 Required Content M Enter Footnote code N(4), and where required enter the relevant percentage (N5), last two digits being decimal places, followed by description where necessary. M Enter Footnote code N(4), and where required enter the relevant percentage (N5), last two digits being decimal places, followed by description where necessary. M Enter Footnote code N(4), and where required enter the relevant percentage (N5), last two digits being decimal places, followed by description where necessary. 1 1 1 M M M Enter e.g. database no… updated Enter at least one character Enter at least one character; when completed codes 1H61 to 1H63 must be completed in sequence Enter Description Enter Description Enter code Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD an..255 2,4 APN Description Code Continued APN Description Code Continued APN Supplementary Code CAP Export Licence – national requirement [Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed)] [Segmented code – see below] CAP Export Licence – national requirement additional an..255 an..255 an..255 AN..15|N8|N.. 7.2|A1 1 1 1 1, 8, 1, 1 M M M M AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 Box 44/1 AD/AI Status Cc Ref Box 44/1 Brief Description 1S13 AI O 4, 9 CAP Export Licence – national requirement additional 1S14 AI O 4, 9 1S15 AI O 1S16 AI 1S17 Status Box 44/2 Required Content AN..15|N8|N.. 7.2|A1 Min Leng th 1, 8, 1, 1 M CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M 4, 9 CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M O 4, 9 CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M AI O 4, 9 CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M 1S18 AI O 4, 9 CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M 1S19 AI O 4, 9 CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M 1S20 AI O 4, 9 CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M 1S21 AI O 4, 9 CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD 11 Box 44/2 CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 Box 44/1 AD/AI Status Cc Ref Box 44/1 Brief Description 1S22 AI O 4, 9 CAP Export Licence – national requirement additional 1S23 AI O 4, 9 1S24 AI O 4, 9 Status Box 44/2 Required Content AN..15|N8|N.. 7.2|A1 Min Leng th 1, 8, 1, 1 M CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M CAP Export Licence – national requirement additional AN..15|N8|N.. 7.2|A1 1, 8, 1, 1 M Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD Enter Export Licence No. Expiry date, Quantity for attribution (weight), Type (e.g. Advance fixed/not Advance fixed, See Appendix E) Format N8: CCYYMMDD › * › › N/C = Not Completed Box 44 codes do not repeat at item level Box 44/2 = Code applies to item 1 only Re Box 44: where Box 44/2 is segmented each segment must be completed except for code 1H31 to 1H38 where the third and fifth segment (including delimiters) need not be completed. Also in relation to 1J and 1X codes (Container details) the segment relating to the Department of Agriculture seal is for optional use. 12 CAP DTI Trader Guide ver 2.2 January 2008 SAD COM Version 2.2 January 2008 CONSISTENCY CHECKS (SAD COM) 1. If code 1D81 [APN non processed products] is listed on Footnote APN table then Box 44 should have at least one reference to code 1H31 {Footnote code] (See Appendix [yet to be published). 2. Code(s) 1S10 or code 1F10 must be declared at each SAD Item. Only one category of codes X001 or 1F10 may be present. 3. Code X001 must be declared when code 1S10 is declared. 4. a. For all codes in the series 1S10 to 1S24 the total quantities for attribution (N..7.2) must equal quantity at Box 38 for that Item. b. At codes 1S10 to 1S24 (A1) element must contain one of “A” or “B” or “C” or “D”. c. At codes 1S10 to 1S24 if (A1) element is equal to either “A” or “B”(indicating an Irish issued licence) then licence number (AN..15) element must be in the format A1N6 5. If code 1D81 (APN non-Processed products) equals 0201 3000 9100 or 0201 3000 9120 then code C648 (Boned Meat Certificate) must be declared. 6. If code 1D81 (APN non-Processed products) equals 0201 3000 9100 then code 1G86 (HR6) must be declared. 7. If code 1D81 (APN non-Processed products) equals 0201 3000 9120 then code 1G66 (FR6) must be declared. 8. If code 1D81 (APN – non-Processed products) equals 0201 3000 9100 or 0201 3000 9120 then code 1H40 [Database (Authorisation) update reference] must be declared. 9. Code can only be completed if the preceding code in the series has been completed. 10. Code 1G07 must be quoted exactly as in the NOI, in order that the declaration is associated with the NOI APN Description code(s) Where the APN code is declared, its associated description as given in the APN Nomenclature set out in regulations must also be declared. 1H60 to 1H63 codes (each with a maximum of 255 characters) are to be used for the declaration of the APN description. The declaration of the description is mandatory and at least one character must be completed at code 1H60. The continuing part of the description if any, may be declared at code 1H61 and the further codes (1H62 & 1H63) may be used to complete the description as necessary provided the codes are filled in sequence. 13 CAP DTI Trader Guide ver 2.2 January 2008