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Prepare and maintain records for civil construction works
Level
4
Credits
10
Purpose
People credited with this unit standard are able to: demonstrate knowledge of
civil construction contract documentation; collect and verify administrative
records; initiate and action accident and incident records; and document and
report site activities, and variations.
Subfield
Civil Works and Services
Domain
Civil Construction Supervision
Status
Registered
Status date
25 September 2006
Date version published
25 September 2006
Planned review date
31 December 2012
Entry information
Open.
Replacement information
This unit standard replaced unit standard 7743 and unit
standard 7744.
Accreditation
Evaluation of documentation and visit by NZQA and
industry.
Standard setting body (SSB)
Infrastructure ITO
Accreditation and Moderation Action Plan (AMAP) reference
0101
This AMAP can be accessed at http://www.nzqa.govt.nz/framework/search/index.do.
Special notes
1
The following legislation and regulations must be complied with: Health and Safety in
Employment Act 1992; and Health and Safety in Employment Regulations 1995.
2
Assessment against this unit standard must take place in a workplace environment.
Assessment parameters will be dependent on company and site specific equipment,
procedures, and practices. Practices must reflect industry best practice and comply
with legislative requirements.
3
The requirements within the following codes of practice applying to civil construction
operations must be complied with as appropriate to the context of assessment for
 New Zealand Qualifications Authority 2016
22992 version 1
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this unit standard: Approved Code of Practice for Cranes - Includes the Design,
Manufacture, Supply, Safe Operation, Maintenance and Inspection of Cranes
(Wellington: Department of Labour, 2001) available at
http://www.osh.dol.govt.nz/order/catalogue/10.shtml;
Approved Code of Practice for Safety in Excavation and Shafts for Foundations
(Wellington: Department of Labour, 1995) available from the Occupational Safety and
Health service at http://www.osh.dol.govt.nz/order/catalogue/135.shtml.
4
Definitions
Company requirements include the policy, procedures, and methodologies of the
company. They include legislative and regulatory requirements which may apply
across the company or to a specific site. Requirements are documented in the
company’s health and safety plans, traffic management plans, contract work
programmes, quality assurance programmes, policies, and procedural documents.
Contract specifications include plans, diagrams, and special technical conditions.
They do not include special administrative conditions.
Notifiable work is defined by the Health and Safety in Employment Regulations 1995
as:
a
Any restricted work, as that term is defined in regulation 2 (1) of the [Health and
Safety in Employment (Asbestos) Regulations 1998];
b
Any logging operation or tree-felling operation, being an operation that is
undertaken for commercial purposes;
c
Any construction work of one or more of the following kinds:
i
Work in which a risk arises that any person may fall 5 metres or more,
other than A
Work in connection with a residential building up to and including 2
full storeys:
B
Work on overhead telecommunications lines and overhead power
lines:
C
Work carried out from a ladder only:
D
Maintenance and repair work of a minor or routine nature:
ii
The erection or dismantling of scaffolding from which any person may fall
5 metres or more:
iii
Work using a lifting appliance where the appliance has to lift a mass of
500 kilograms or more a vertical distance of 5 metres or more, other than
work using an excavator, a fork-lift, or a self-propelled mobile crane:
iv
Work in any pit, shaft, trench, or other excavation in which any person is
required to work in a space more than 1.5 metres deep and having a
depth greater than the horizontal width at the top:
v
Work in any drive, excavation, or heading in which any person is required
to work with a ground cover overhead:
vi
Work in any excavation in which any face has a vertical height of more
than 5 metres and an average slope steeper than a ratio of 1 horizontal to
2 vertical:
vii Work in which any explosive is used or in which any explosive is kept on
the site for the purpose of being used:
viii Work in which any person breathes air that is or has been compressed or
a respiratory medium other than air.
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Elements and performance criteria
Element 1
Demonstrate knowledge of civil construction contract documentation.
Performance criteria
1.1
Documents forming a contract are identified and described in terms of their
relevance and application.
Range
1.2
Company documentation supporting contracts are identified and described in
terms of their relevance and application.
Range
1.3
general conditions, special conditions, contract specifications,
basis of payment, plans, schedules, formal agreement.
contract programmes, environmental plans, quality assurance
plans, hazard management plans, traffic management plans,
notifiable works, permits.
Site documentation supporting company documents are identified and
described in terms of their relevance and application.
Range
timesheets, daily job records, measurement of materials, recording
areas of work, quality assurance measurements, accident
reporting, tailgate meeting report, variation reports.
Element 2
Collect and verify administrative records.
Performance criteria
2.1
Plant and labour records are collected and verified in accordance with company
requirements.
2.2
Material records are collected and verified in accordance with company
requirements.
Range
2.3
weighbridge dockets, invoices, delivery dockets, purchase orders;
type, quality, quantity, condition.
Daily work records are maintained in accordance with contract specifications
and company requirements.
Range
may include but is not limited to – diary, staff numbers, weather,
site meetings, hire plant, materials, labour hours by activity, work
methods, plant hours by activity, inspections, variations, disputes,
approvals, breakdowns, stoppages, damages, subcontractor
activities.
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2.4
Field measurements, samples and test data are collected and recorded in
accordance with contract specifications and company requirements.
Element 3
Initiate and action accident and incident records.
Performance criteria
3.1
Forms are used in accordance with statutory requirements, contract
specifications and company requirements for reporting work-related accidents
and incidents.
Range
3.2
may include but is not limited to – hazards, plant, personnel,
claims, insurance, health, safety, environment.
Accident and incident reports are initiated in accordance with statutory and
company requirements.
Range
may include but is not limited to – notification, investigation.
Element 4
Document and report site activities.
Performance criteria
4.1
Work in progress is documented and reported in accordance with company
requirements.
4.2
Liaison with other parties is documented and reported in accordance with
company requirements.
Range
4.3
may include but is not limited to – client, engineer, subcontractor,
supplier, service authority.
Project performance is reviewed and documented in accordance with company
requirements.
Element 5
Document and report variations.
Performance criteria
5.1
Variations to contract are documented and reported in accordance with contract
specifications and company requirements.
Range
may include but is not limited to delays due to – site conditions,
errors in plans, errors in specifications, errors in site instructions.
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Please note
Providers must be accredited by the Qualifications Authority, or an inter-institutional body
with delegated authority for quality assurance, before they can report credits from
assessment against unit standards or deliver courses of study leading to that assessment.
Industry Training Organisations must be accredited by the Qualifications Authority before
they can register credits from assessment against unit standards.
Accredited providers and Industry Training Organisations assessing against unit standards
must engage with the moderation system that applies to those standards.
Accreditation requirements and an outline of the moderation system that applies to this
standard are outlined in the Accreditation and Moderation Action Plan (AMAP). The
AMAP also includes useful information about special requirements for organisations
wishing to develop education and training programmes, such as minimum qualifications for
tutors and assessors, and special resource requirements.
Comments on this unit standard
Please contact Infrastructure ITO askus@infratrain.co.nz if you wish to suggest changes to
the content of this unit standard.
 New Zealand Qualifications Authority 2016