Speech and Language – Initial Evaluation Procedures
Activity
1. Referral form is
completed and sent to
Carol Lambert
2. Referral Packet sent
to the student’s
homeroom teacher
Forms Needed
Referral for
Speech/Language
Evaluation (revised
4/08)
Referral Packet
includes:
Permission to Evaluate
When to Complete
To begin the referral
process
Responsible Person
Speech Therapist
When the referral form
arrives at ESE Dept.
Carol Lambert
(Enters the student into
Excent, creates ESE
folder, and sends
Referral Packet)
Case History
Parent Handbook
3. Notify Carol Lambert
that permission has been
obtained
4. Date is entered into
Excent and student’s
folder is placed in
Speech Therapist’s box
at ESE Dept.
5. Parent is notified that
evaluation will be
conducted
6. Evaluation is
completed and report is
written
7. IEP meeting is
scheduled
No form required e-mail student name and
beginning date of 60day timeline
No form required
When signed Permission
to Evaluate is returned
When Speech therapist
sends e-mail
Carol Lambert
Notice of Evaluation
Schedule
When signed Permission
to Evaluate form is
returned
Speech Therapist
Speech and Language
Report
Letter of Invitation to
IEP Meeting
Prior Written Notice
Second Notice
8. Eligibility
Determination/IEP
meeting is held
Amanda Martin (Scans
referral form into
Excent)
Speech Therapist
Multi-Disciplinary
Team Report
*The 60 day timeline
begins when the
permission form is
signed.
Within the 60-day
timeline
After the evaluation is
completed
Meeting must be
schedule no later than
the last day of the 60day timeline.
Although a timeline no
longer exists for meeting
notification, it is still
best practice to give
parents a 7-day notice.
All documents are
completed at the
meeting
Speech Therapist
Speech Therapist
Speech Therapist
IEP (If student is
eligible)
Parental Consent for
Placement
04/2008
Speech and Language – Initial Evaluation Procedures
9. Multi-Disciplinary
Team Report is
completed and a copy is
sent to the parent
10. Initial Placement
Packet is sent to Betsey
Williams
Team Meeting Minutes
Multi-Disciplinary
Team Report
Packet includes:
Action Form
Report is finalized after
the meeting and sent to
the parent in a timely
manner
After Parent Consent for
Placement has been
signed
Speech Therapist
Speech Therapist
Entire Initial Packet
(All documents created
in this process)
04/2008