SHENZHEN ENVIRONMENTAL
ELECTRICAL APPLIANCE COMPANY
Environmental Instruction
Handling and Storage of Chemicals
(EI-09)
Revision No. : 1
Date : 01-01-2006
Zhao Wei
Prepared by :
(EMR)
Yu Fung
Approved by :
(General Manger)
Revision History
Revision
Date
01-01-2006
Description
First issue
Sections
Affected
Revised
By
--
--
Approved
By
Yu Fung
Handling and Storage of
Chemicals
SEEA
1.0
Instruction Number : EI-09
Revision Number : 1
Date : 01-01-2006
Purpose
This instruction provides guidelines on the best practices to be adopted for
preventing pollution through purchasing, transporting, consuming and disposing
management to ensure the chemical materials of are being controlled properly and
comply with legal and other requirements.
2.0
Scope
This instruction is applicable to the management of the chemical materials (e.g.
acids, alkaline, adhesives, paint and organic solvent, etc.) used by the factory.
The issues covered in this technical instruction are categorised into:

Information and labelling:

Containers;

Storage and Transportation;

Handling and Spill Prevention; and Inspection and Maintenance
Procedures for management of chemical waste are given in the EI-04 Waste
Management.
3.0
Procedure
3.1
MSDS —Materials Safety Data Sheet
3.1.1 Production Manager should communicate with related department representatives to
compile MSDS for the factory’s chemical materials according to the legal and other
requirements and factory’s chemical consumption conditions.
3.1.2 MSDS should include the following:

Name of chemical

Chemical properties and atomic group

Hazard Classification

Reactivity

Explosive properties

Poisonous properties

Caution remarks for transport and handling

Emergency response methods

Caution remarks for waste disposal management
3.1.3 All facilities that store and utilize chemical should have relevant MSDS for those
chemicals available so that proper safety precautions can be taken according to the
MSDS.
3.1.4 When a new chemical is introduced, the purchasing department is responsible for
requesting the corresponding MSDS from the supplier, submit such MSDS to the
Environmental Management Committee and provide a copy of the MSDS to the
production department to determine where the chemical should be stored and which
department would be using the chemical. The MSDS would then be added into the
Page 2
SEEA
Handling and Storage of
Chemicals
Instruction Number : EI-09
Revision Number : 1
Date : 01-01-2006
in-house MSDS list.
3.1.5 Production Manager should review in-house MSDS at least once every half a year to
prevent omission of MSDS for new chemicals.
3.2
Purchasing Control
3.2.1 Purchasing department should request and maintain chemical production certificates
for the chemicals from the supplier.
3.2.2 When a new chemical is used, Production Manager would conduct an open meeting
and fill out the Environmental Assessment Meeting Minutes. The assessment would
include:

Chemical properties；

Explosive properties；

Health hazards and

Disposing caution.
The assessment should be reported to the EMR.
3.2.3 Each department could purchase chemicals after gaining permission from the EMR.
3.2.4 Environmental control from chemical suppliers should be followed in accordance to
EP-02 Review of Legal and Other Environmental Requirements.
3.3
Chemical Material Label
3.3.1 All chemical containers should possess related labels and hazardous chemicals
should contain the relevant hazard labels.
3.4
Chemical Storage Management
3.4.1 Production department should establish clear directives for the storage environment
and management according to the legal and other requirements as well as the inhouse MSDS guidelines. Each chemical storage facility should establish and
implement relevant Environmental Management Checklist.
3.4.2 Do not stack chemical containers directly on top of each other.
3.4.3 Each month the production department should prepare a Chemical Monthly Report
based on the present chemical storage and usage status and submit a copy of this
report to the Environmental Management Committee.
3.5
On-site Chemical Use Management
3.5.1 On-site chemical should be stored and used according to Production of On-site
Chemical Storage and Usage Management Regulations.
3.5.2 Chemical use department should maintain a conserving spirit by stipulating strategies
to effectively use chemical resources without interfering with the quality of production.
3.5.3 Production Manager should conduct routine checks at the premise of the storage
facility by adopting “First in, First use” management principle while monitoring the
chemical storage capacity to prevent chemicals expiring to occur.
3.6
Expired Chemical Management
3.6.1 Expired chemicals should be returned to the Production Department with original
packaging so that the Purchasing Department could then return it to the supplier.
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Handling and Storage of
Chemicals
SEEA
3.7
Instruction Number : EI-09
Revision Number : 1
Date : 01-01-2006
Emergency Response Management
3.7.1 Where nonconformity are identified corrective action measures are defined and
implemented in accordance with EP-05 Environmental Emergency Preparedness and
Response
4.0
Monitoring and Checking
4.1
Environmental Management Committee is responsible for monitoring chemicals
handled by all departments.
4.2
A Chemical Monthly Report will be produced at the beginning of each month. Each
procedure concerning the chemical handling situation should be analyzed in
accordance with the Chemical Monthly Report and should be retained until the end of
the year where these records would be submitted to the Environmental Management
Representative.
4.3
When preparing the objectives and targets at the year-end review, determine the
overall amount of chemical consumption reduction using previous performance levels
as a guide and incorporate these reduction levels into the respective objectives and
targets so that resource conservation could be achieved.
5.0
Records
Record Location /
Retention Responsibility
Minimum Retention
Time
supplier’s
Purchasing / Production
Department
3 years
Environmental
Assessment
Meeting Minutes (Refer to
relevant Meeting Records)
Production Department
3 years
Environmental
Management
Checklist (Refer to relevant
checklist records)
Production Department
3 years
Chemical
Monthly
(Refer
to
each
chemical report)
Report
month’s
Production Department
3 years
Common
Chemical
Classification
and
Labels
(Refer to relevant legal and
related documents as well as
in-house MSDS requirements)
Production Department
3 years
Record Description
MSDS (Refer
information)
6.0
to
Appendix
Nil
Page 4