Paycor Instructions
Collecting, Submitting and Keeping Track of Your Donations
The Leukemia & Lymphoma Society uses Paycor, an accounting center based in Cincinnati, OH to process all Team In Training
donations. Donations are sent to Paycor by the participants to be recorded and processed. Each participant will have an account
with Paycor into which donations are posted, much like a checking account. It is the responsibility of the participant to follow all
directions and send money to Paycor correctly. By following these directions carefully now, participants will save themselves a lot of
time later.
1.
Have your donors send contributions directly to you! When you send out your letters, be sure to include a donation form
along with a return envelope that has your address printed on the front. Because some donations can be lost, please have
donors include their contact information with their gifts. DO NOT have your donors send contributions directly to Paycor or
The Leukemia & Lymphoma Society’s office.
2.
Once a week, collect all donations you have received and send them to Paycor! It is important to keep records of all
donations you are sending by filling out the “Participant Donor Form”, which you will find attached or online.
 For check contributions: Write your name and event on the memo line of each check received before sending
them to Paycor. Do not staple checks to the donation form. Have all the checks made out to The Leukemia &
Lymphoma Society.
 For credit card contributions: Collect all pledge forms containing credit card donations together and enclose.
Be sure that all necessary information is included and the pledge form has been filled out completely. Please
verify that the donor has filled in the expiration date of the credit card. If this information is missing Paycor
CANNOT process the donation. We accept VISA, MasterCard and American Express. Fill out the “Credit Card
Donation Information” page of your “Participant Donor Form.”
 For cash donations: DO NOT SEND CASH TO PAYCOR! Convert any cash or foreign currency received
into a check or money order (made payable to The Leukemia & Lymphoma Society) before sending it to
Paycor. Fill out the “Cash Donation Information” page of your “Participant Donor Form” to ensure that the
person giving is properly acknowledged.
 For matching gift donations: Your donors can obtain a matching gift form from their company’s Human
Resources department. They will fill out their section and send it to you along with their donation. Enclose the
matching gift form from the company along with the donation to be processed by Paycor. DO NOT send the
form to the company or to the Society’s office.
3.
Make copies! Keep a detailed record of every individual who gives you a donation, their contact information and the
amount they donated. Before sending any donations in, make copies of the checks and donation forms. Keep a detailed list of
what donations you send to Paycor and when. Accurate records will be a big help in case you have any accounting problems
or problems with a donor.
4.
Fill out the “Participant Donor Form” and enclose it in an envelope with your donations! It is very important to
correctly tally and record your donations in the proper place on the “Participant Donor Form.” This form must be completed
and included every time you send donations into Paycor.
5.
Forward your donations to:
The Leukemia & Lymphoma Society
Virtual Team In Training
Dept. #951
PO Box 145900
Cincinnati, OH 45250
Paycor will only accept mail via the United States Postal Service. DO NOT send your donations via FedEx or UPS.
6.
REPEAT! Follow these directions every time you submit donations to Paycor. It is very important that you do not skip any
steps to ensure accurate processing.
If you have any questions regarding this process, please contact Julie Oplinger at (703) 535-6650, ext. 17 or at
julie.oplinger@lls.org.
PARTICIPANT DONOR FORM
IMPORTANT: You must enclose this form with every batch of funds you submit to the Accounting Center at Paycor. Without this identification, we will
not be able to credit these funds to your fund raising total.
Participant Name:
Phone No:
Address:
City:
State:
Leukemia & Lymphoma Society Chapter:
Team or Region Name:
Event:
Zip:
Virtual Team In Training
Virtual Team In Training
Rock ‘n’ Roll Marathon, San Diego, CA, June 1, 2008
In the box below, summarize your enclosed donations.
# of Donations
Enclosed
Payment Type
TOTAL AMOUNT
Checks/Money Order
$
Credit Card
$
Grand Total
$
MATCHING GIFTS: Be sure to include the Matching Gift Forms, and applicable copies of donations being
matched.
Make additional copies of this sheet as needed- copy completed forms for your files.
CREDIT CARD DONATION INFORMATION
Your Name:
Donor Name:
Chapter:Virtual TNT
Event:
Phone No.:
Donor Address:
Zip Code:
Card #:
Donor Name:
Exp. Date:
Amount $
Phone No.:
Donor Address:
Zip Code:
Card #:
Donor Name:
Exp. Date:
Amount $
Phone No.:
Donor Address:
Zip Code:
Card #:
Donor Name:
Exp. Date:
Amount $
Phone No.:
Donor Address:
Zip Code:
Card #:
Donor Name:
Exp. Date:
Amount $
Phone No.:
Donor Address:
Zip Code:
Card #:
Exp. Date:
Amount $
Make additional copies of this sheet as needed- copy completed forms for your files.
CASH DONATION INFORMATION
Your Name:
Chapter:Virtual TNT
Event:
For cash donations, please convert the cash donation and any foreign currency into a check or money order. Complete the form below to ensure proper acknowledgment
of the gift.
Donor Name:
Amount: $
Donor Address:
Zip Code:
Donor Phone No:
Donor Name:
Your check/money order #
Amount: $
Donor Address:
Zip Code:
Donor Phone No:
Donor Name:
Your check/money order #
Amount: $
Donor Address:
Zip Code:
Donor Phone No:
Donor Name:
Your check/money order #
Amount: $
Donor Address:
Zip Code:
Donor Phone No:
Donor Name:
Your check/money order #
Amount: $
Donor Address:
Zip Code:
Donor Phone No:
Your check/money order #
Make additional copies of this sheet as needed- copy completed forms for your files.