EETSA Livestock Premises Assessment Guide (to be used with Animal Health Post Inspection Report)
(Note: Prior to arranging a visit check CTS, AMLS, AMES for previous history/approvals or
restrictions. For prearranged visits ask keeper if other agencies such as RPA or Animal Health have
visited recently and ‘if relevant’ contact that agency to assess whether the visit is still required.
Holding Details
Date, time and
venue
Details if other
agency inspected
Who owns
livestock?
Assurance
Scheme?
Officer
Date
Holding No
Check/Examine
(Office based checks)
Leg & AMES Code
Yes
Registration and
holding

Is keeper registered correctly? (Identify and record full extent of holding
including any linked holdings, farm assurance schemes, in post inspection
report)
CATTLE (Copy of records taken? Yes
No
)
Passports (CR05)




Are passports held for all eligible cattle? (Match passports to cattle numbers)
Is keeper compliant with restrictions on cattle refused passports on holding?
Do records correctly cross-check with BCMS/AMLS printout?
Does keeper record tag no, DOB, sex, breed, dam ID, movement dates on/off
and addresses?
Are births/deaths recorded within 7 days? (30 days for non dairy)
Are movements and replacement tags recorded within 36 hours?
Movement records –
on farm (CR01)


Identification (CR10)



TB Order (TB02)



Standstill (GL06)

Is 6 day standstill observed?
SHEEP/GOAT (Copy of records taken? Yes
Records (SR01)






Are AMLS forms retained for 3 years?
Do premises using 5 mile exemption have same CPH as main holding?
Are all associated premises recorded with RPA/AH correctly?
Does register contain name and signature of officer that last checked it?
Does register contain the details of the latest inventory and when undertaken?
Are sheep/goats intended for slaughter within 12 months movements recorded
with date, no, to/from, replacement tags, flock mark and haulier details?
Are sheep/goats not intended for slaughter within 12 months born after
31/12/09 recorded as above together with individual numbers for births, deaths
and movements off (individual ID not required when animals stay under the
day-to-day care and control of the keeper)?
Do movements correctly cross reference with AMLS/BCMS records?
Is there a separate holding register for each different holding?
Are details of any replacement identifiers recorded, including any crossreferences where appropriate?
Is movement info recorded within 36 hours and records kept for 3 years?
Are ‘mixed batch’ sheep intended for slaughter under 12 months recorded
correctly detailing herd marks of different batches?
Is 6 day standstill understood and observed?






Standstill (GL07)

Outcome
Action
No
Code
Are records kept for 10 years?
Are beef cattle tagged with primary and secondary tags within 20 days?
Are dairy cattle tagged with primary tag within 36 hours and secondary tags
within 20 days?
Are unused tags securely stored?
Is keeper compliant with any TB2 restrictions notices?
Do records show any cattle moved from high risk TB areas in last 6 months?
No
)
AMES Action Codes: G005 – Oral Advice Given (not business advice). G010 – Written Advice Issued. G015 – Oral Warning Given.
CN01 – C&D Order Art. 9 Notice Issued. GN01 – Other Formal Notice Issued by Inspector (e.g. Art 9. DCO, etc).
November 2011
These pages contain general information only and don’t constitute legal advice. For further guidance please contact your local Trading
Standards Service details of which can be found at www.eetsa.org.uk (This website also contains an electronic up to date copy of this guide)
Check/Examine
(Office based checks)
Leg & AMES Code
Identification (SR05)






Movement
Documents (AM02)
Movement Records On Farm (PR01)
Standstill (GL05)
Yes
Are sheep/goats tagged by 9 months (6 months if indoors overnight) or before
moved off?
Are sheep over 12 months old and born after 11/01/08 but before 31/12/09
double tagged?
Are goats born after 31/12/09 double tagged or single tagged if intended for
slaughter within 12 months of birth (does not have to be electronic)?
Are full EID sheep identified after 31/12/09 but not intended for slaughter within
12 months individually recorded on AMLS documents when moved?
Are lost or illegible tags replaced within 28 days?

Are sheep born after 31/12/09 but intended for slaughter within 12 months
tagged with at least one tag (does not have to be electronic)?
Are full EID sheep double tagged after 31/12/09 but not intended for slaughter
within 12 months double tagged with at least 1 electronic tag?
PIGS (Copy of records taken? Yes
No
)


Does AMLS print out agree with on farm movement records?
Are pyramid movements recorded?







Are AML (pink) copies retained for 6 months?
Is holding and all associated premises correctly registered?
Are pig movements reported to LA within 3 days?
Are pig movements recorded within 36 hours?
Do records show date of move, no of pigs and to/from address?
Are pig movement records kept for 6 years?
Is 20 day standstill observed?


Identification (PR05)
Are pigs sent to slaughter identified with herd number by slap mark, tattoo, tag?
Do pigs under 12 months have temporary mark which lasts until destination
when moving farm to farm?

Are pigs over 12 months identified with herd mark by tag, double slap or tattoo
before moved?
OTHER RECORDS AND DOCUMENTS (Copy of records taken? Yes
No
)
Poultry (AR01)

Is flock registered with Defra (must be registered if over 50 commercial birds)?
Horse ID (HP01)







Are there movement records (flocks of 250+ birds must keep records)?
Are keepers able to house poultry if needed during disease outbreak?
Are records kept for at least 12 months?
Are horse passports or registration documents kept for all horses?
Is the Part 9 Declaration completed correctly if not for human consumption?
Are horses born after 01/07/09 micro chipped by vet?
Does keeper have a passport for all horses obtained within 6 months of birth or
by the 31st December of its year of birth?
Are all ABP/fallen stock disposals recorded correctly and kept for 2 years with
details including where from, where to, ABP category and transporter?
Do records demonstrate regular ABP collection or incinerator use?
Are consignment notes retained for 2 years?
Are cattle passports of fallen stock completed by keeper & returned to BCMS?
Do ABP records indicate signs of disease or welfare issues?
Animal By-Products
(AB01)
Mortality Rates





Medicine Records
(ME01)

Are records kept of veterinary medicines use, withdrawals and purchase?

Is UK/EU Medicine Authorisation Number present?

Are all medicines within use by date and stored securely?
LIVESTOCK TRANSPORT RECORDS (Copy of records taken? Yes
No
Welfare of Animals
(Transport) (CD01)




Are transport certificates carried during own movements of cattle of over 50km?
Are transit certificates kept for 6 months?
Is appropriate disinfectant used and within use by date?
If transports over 65km for economic activity, is transporter authorised?

If transports cattle, sheep, pigs or horses over 65km, does transporter have and
carry valid competence certificate?
If moving over 8 hrs & carry cattle, sheep, pigs or horses, is vehicle approved?
Authorisations and
Competency
Certificates
Outcome
Action
No
Code

)
AMES Action Codes: G005 – Oral Advice Given (not business advice). G010 – Written Advice Issued. G015 – Oral Warning Given.
CN01 – C&D Order Art. 9 Notice Issued. GN01 – Other Formal Notice Issued by Inspector (e.g. Art 9. DCO or Animal welfare act notice, etc).
March 2011
Check/Examine
(Office based checks)
Leg & AMES Code
Yes
Multiple Pick-Up
(GL10)

Feed Records


Is premises correctly registered?
Is source of ingredients recorded adequately?








Are there sufficient training/qualification records?
Is feed traceability possible?
Does keeper keep analysis reports and result records?
Does keeper have complaint/recall register?
Is there evidence of any corrective action and recalls following complaint?
Is there evidence of pre established written procedures?
Are there written job descriptions and an organisational chart?
Are there records of appropriate checks during production?




Does documentation demonstrate access to experts (e.g. Analysts)?
Are there procedures to deal with food/feed contamination?
Are there records of checks at critical control points?
Do records ensure traceability (e.g. records of batches, or ingredients bought in
for animal feed)?
Is there a sampling system recording process (taken/sealed/identified/stored)?
Is keeper a member of an Assurance Scheme?
Is keeper compliant with general licence multiple pick-up rules?
FEED HYGIENE RECORDS (Are livestock feeds sold?
Complaints &
Recalls Procedures?
HACCP/Risk
Assessment
Quality Control


Food/Feed
production controls






Yes
No
)
Are there records of waste feed material disposal routes?
Is there a written production process (e.g. recipe for animal feed, quantities,
how mixed, do they keep details of any ingredients they use)?
Are there written instructions on how to operate equipment accessible?
Are signs of hazardous substances displayed (e.g. oil spill)?
Have contamination risks been assessed and recorded (fertilisers, dirt)?
Are equipment maintenance records kept?

Do records demonstrate weighing equipment appropriately tested and
accurate?
FIELD INSPECTION CHECK/EXAMINE
Waste Food (AB01)

Animal By Product
(AB01)

Does keeper ensure that livestock cannot gain access to waste food/catering
waste (i.e. from household kitchens or restaurants)?
Are ABP containers covered, drip proof and stored securely prior to collection?
Vehicle C and D
(CD01)


Vehicle Construction
(W115)




On Farm Welfare
(AW01)




Petroleum

No. kept
Cattle (CR10)
Sheep (SR05)
Goats (SR05)
Outcome
Action
No
Code
Are vehicles clean and have they been C&D’d since last use?
Are there appropriate washing facilities/processes and if appropriate is
disinfectant in date?
Is vehicle/trailer compliant with vehicle requirements under WATO?
Are there no sharp points, anti-slip flooring, lighting, adequate ventilation?
Does transport have side gates, partitions, lighting?
Are conditions compliant with Animal Welfare Act (e.g. animals have suitable
environment, diet and are protected from pain, injury, suffering and disease)?
Are conditions compliant with Welfare of Farmed Animals Regulations?
Is there sufficient dry lying area, no sharp points or contamination of
feed/water?
Is livestock protected from bad weather?
Does keeper have access, knowledge and are they compliant with appropriate
Welfare Codes?
Does farm have any disused petroleum tanks that have not been made safe?
LIVESTOCK ID FIELD CHECKS
Where practical, examine housed/accessible animals for ID and Welfare
Inspected
Inspected Action
No. kept Inspected
OK
N/C
OK
Pigs (PR05)
Horses (HP01)
Poultry
Inspected
N/C
Action
AMES Action Codes: G005 – Oral Advice Given (not business advice). G010 – Written Advice Issued. G015 – Oral Warning Given.
CN01 – C&D Order Art. 9 Notice Issued. GN01 – Other Formal Notice Issued by Inspector (e.g. Art 9. DCO or Animal welfare act notice, etc).
March 2011
Check/Examine
(Office based checks)
Leg & AMES Code
Yes
Outcome
Action
No
Code
ON SITE FEED AND FOOD HYGIENE INSPECTION
Storage
Equipment (used for
harvesting of crops
or for mixing animal
feed)
Co-Products (i.e.
waste products from
supermarkets,
restaurants, shops
and food factories)
Bio Security





Are processing and store areas kept clean with adequate pest control?
Is store dry & undercover with adequate drainage (could feed/food get damp)?
Is there adequate lighting?
Is production staff aware of roles and risks with written job descriptions?
Is there a clean water supply?







Are there sufficient hygiene facilities (hand/clothing and boot washing facilities)?
Can feed or ingredients be contaminated by glass?
Is equipment/site adequately cleaned/cleansed and disinfected?
Are hazardous materials adequately identified and separated?
Are ingredients identified and separated adequately?
Is appropriate disinfectant used for transport/equipment before/after use?
Is equipment suitable for use (e.g. does it mix animal feed thoroughly)?


Are operation and service manuals available to staff?
Are vehicles suitable for purpose (e.g. mobile mixer vehicles taking crops)?






Does keeper feed co-products to livestock?
Can co-product feed be traced back to source?
Is co-product feed source premises registered?
Does feed come from premises handling meat products/catering waste?
Can feed be contaminated with ABP/chemicals, etc?
Are the premises Bio Secure (are livestock kept ensuring no contact with
neighbouring animals)?
Is equipment shared with neighbours disinfected before/after use?
Does keeper have a pest control programme?
Are streams/rivers fenced off?
Are livestock isolated following movements on?
Does visitor route create risk for disease spread (i.e. route taken by postman)?
Does keeper use footpaths for visitors?
Is bedding/slurry disposed of in way that ensures disease cannot be spread?







Premises Risk Assessment (by reference to LACORS risk assessment)
Question 1
Question 2
Question 3
Question 4
Low Risk: 0 – 59, Medium Risk: 60 – 85, High Risk: 86 – 150
Post Inspection Notice left?
Major non compliance? (see below)
Yes
Yes
No
No
Question 5(a)
Based on total
Question 5(b)
Low
Total
Medium
Risk category to be changed?
Photograph/copy of records taken?
Yes
Yes
High
No
No
If any major non compliance found, agree follow up action with line manager/team leader and complete below once undertaken
Proposed
follow up
action & date
Actual follow
up date
Now compliant?
Yes
No
Notes (to include vet and ABP collector contact details)
AMES Action Codes: G005 – Oral Advice Given (not business advice). G010 – Written Advice Issued. G015 – Oral Warning Given.
CN01 – C&D Order Art. 9 Notice Issued. GN01 – Other Formal Notice Issued by Inspector (e.g. Art 9. DCO or Animal welfare act notice, etc).
March 2011
These pages contain general information only and don’t constitute legal advice. For further guidance please contact your local Trading
Standards Service, details of which can be found at www.eetsa.org.uk (this website also contains an electronic up to date copy of this guide)