Terms of Reference (ToR)

Terms of Reference
For Baseline Survey
“Ensuring Water & Sanitation Facilities towards Disaster Risk
Reduction (E-WATSAN)” Project
Concern Universal – Bangladesh
House No. 8 (5th Floor), Road No. 28,
Banani, Dhaka – 1213, Bangladesh
Website: www.concern-universal.org
Tel: 02 – 98855296, 01819263295
‘Ensuring Water & Sanitation Facilities towards Disaster Risk Reduction
Concern Universal (CU) is a UK based international NGO. It is established
in 1976 in United Kingdom with an aim to see a world where justice, dignity
and respect prevail for all. CU works in partnership to challenge poverty
and inequality by supporting practical actions that enable people to
improve their lives and shape their own futures. The organisation is
currently working in 16 countries, particularly in Asia, African and Latin
American countries. CU applied two strategic objectives in planning and
implementation of its country specific programme initiatives: i) community
led development; and ii) inspiring/influencing others in operation of its
country programmes.
CU started its development programmes in Bangladesh since 1993.
Bangladesh is one of the least developed countries in the world with the
highest population density and prone to multiple natural climates including
floods and cyclones. Around 37% of the population of 139 million lives
below the national poverty line. CUB’s work has grown steadily and its
programme has evolved into a coherent portfolio of development activities
that directly benefiting more than 1.2 million of the poorest and most
vulnerable population.
CU’s Bangladesh country programmes, specially focused on: Health, DRR,
Livelihood, Organisational development and Human Rights components.
CU Bangladesh is committed to work with local NGO partners to extend its
support services for the poor and vulnerable groups. The overall process of
CU’s development efforts contributes to enabling people to improve the
quality of lives. The partnership approach of CU, Bangladesh shares a
common goal of development efforts to serve for the poor and marginalised
section of population. CU, Bangladesh is responsive to community needs
and requirements and committed to share its action learning for all spheres
of development initiatives.
Nature of the
Project &
In Bangladesh, safe water crisis, unsanitary latrines and unhygienic
behavior remain very prevalence at house level, schools and disaster
shelters (80% shelters lacking of safe water and latrines1), which trend the
community to severe health hazards with water borne diseases imposes
BDT. 500 crore2 every year for treatment purposes. Finally waterborne
diseases claim 24%3 of total death in Bangladesh. During disaster /
emergencies when people take shelters in prescribed disaster shelters or
schools face severe safe water crisis and excreta disposal problem and get
sick with diarrhea. The waterborne diseases trend increases three – four
Situation Analysis conducted by CUB
Presentation by Prof. Mujibur Rahman, Buet, Civil Engineering Department and National WatSan Advisor, Bangladesh
UNICEF Report 2008
times higher than the normal situation as the upazila health complex
reported4. Therefore, rationally during development of WatSan project,
both normal situation and disaster situation should equally be considered
water/sanitation/hygienic behavior is the most important component for
disaster risk reduction.
Local Civil Society Organizations (CSO) represent a strong and unique
national force in Bangladesh, effectively acting as supplementary force to
the GoB with supplying water options and sanitation services for reaching
vulnerable communities but there is gaps in coordination and integrated
efforts to ensure sustainable, cost effective and disaster resilient water
supply and sanitation options. There are a numbers of educational
institutions and LGIs buildings in target areas used as “disaster shelter”
during disaster/emergency situation but there are no WASH facilities.
Therefore, the action will support for ensuring WASH facilities in the
schools and LGIs cum disaster shelter places towards reducing the
reducing the risk of natural disaster. This will also integrate target
communities and institutions (schools, CSOs and local government and
respective WASH committees) for strengthening their knowledge and
capacity to take part in community mobilization, hygiene promotion and
management of disaster friendly water supply and sanitation options in
shelter places and target communities.
The lessons of previous actions reveal that ensuring households level
WatSan facilities is a matter of long duration programme and huge funding.
Regarding this the integration of disaster friendly WatSan model of
Concern Universal in the school/institutions based shelter places, which is
widely accepted (by target community), appreciated (by local stakeholders)
and replicated in disaster prone areas of Bangladesh could be a best
option for creating wider impact on the large section of vulnerable
population. That’s why, CU targeted schools cum shelter places and LGI
cum shelters for the installation WASH facilities and conduct
comprehensive awareness and capacity building activities in the catchment
areas for reducing the health hazards caused by inadequate safe water,
sanitation and hygiene facilities.
Overall objective(s):
The overall objective of the action is to “promote people participation for
reducing the morbidity and mortality caused by inadequate water and
sanitation provisions in selected coastal disaster prone areas of
Specific objective: The overall objective of the action will be achieved by:
 providing safe water and sanitation options in the 200 schools cum
shelters and 20 LGI cum shelters;
 increasing community knowledge and awareness on the use of safe
water, sanitary latrines and hygiene practices;
 strengthening the capacity of local government institutions
Study Report “Community Perspectives on Water and Sanitation towards Disaster Risk Reduction.
Indicators to be
(including standing committees), shelter place management
committees, community leaders (including school teachers), Rural
Wat-san Engineers/masons and CSOs to integrate their roles for
assuring sustainable option of safe water supply, sanitation and
hygiene promotion; and
 building effective collaboration and coordination with the
government, UN agencies, CSOs and private sectors for
implementing disaster friendly Wat-San mechanism towards
achieving a common goal.
Objective-1: Providing safe water and sanitation options in the 200
schools/LGI cum shelter places
Measurable Indicators:
 220 shelters/schools and LGIs will be equipped with adequate
water supply & sanitation facilities.
 100% (220 WASH options) of the provided WASH options are well
maintained by students/teachers/SMC.
Objective-2: Increasing community knowledge and awareness on use of
safe water, sanitary latrine and hygienic practices.
Measuring Indicators:
 Reduced unawareness on safe water from 69.3% to 20%
corresponding 216,920 community people.
 Reduced unawareness on sanitary latrines from 76.5% to 25%
corresponding 226,600 community people.
 Improved hand washing with soap/ash before eating from 16.4% to
80% corresponding 292,160 community people.
 Improved hand washing with soap/ash after defecation from 43.4%
to 90% corresponding 205,040 community people.
 Improved use of Slipper/ Sandal Use at the Time of Defecation from
64.4% to 100% corresponding 156,640 community people.
 100% (60K) students of 200 schools maintained hygiene practices
and played as a change agent at their own households.
 80% HHs (64000 HHs) will build sanitary latrines by motivation.
Objective-3: Strengthening capacity of local government institutions
(including standing committee), shelter place management committees,
community leaders (including school teachers), Rural WatSan
Engineers/masons and CSOs to integrate their roles for assuring
sustainable option of safe water supply, sanitation and hygiene promotion.
Measuring Indicators:
 200 members of LGIs will have adequate knowledge on their role s
and responsibilities and perform accordingly.
 27 WatSan committees will play active roles for the community
 27 DRR committees will play active roles for the community
 200 shelter/school management committees will be activated and
sensitize them to perform for shelter/WASH management during
 400 school teachers will be oriented on safe water, sanitation and
hygiene issues with special focus to emergency for conducting
sessions regularly.
400 religious leaders will be oriented on water, sanitation and
hygiene issues with special focus to emergencies for conducting
discussions in the religious institutions.
 100 local masons will be developed for construction of disaster
friendly WatSan facilities.
 50 local NGOs will apply disaster friendly WatSan approach in their
regular program.
 1000 community volunteers formed, developed and motivated to
perform for community mobilization on WASH and disaster
Objective-4: Building effective collaboration and coordination with the
government, UN, CSOs and private sectors for implementing disaster
friendly WatSan mechanism towards achieving a common goal.
Measuring Indicators:
 Coordination mechanisms are functional
 Regular meetings are taken place
 iii. All levels authorities step positively for implementing the project.
 Gained appreciation and commitment to implement disaster friendly
WatSan projects by relevant actors.
 Government monitoring mechanism is strengthened on respecting
legislation on implementing WatSan considering natural disasters.
Project Duration
The project will be implemented by Concern Universal-Bangladesh in
partnership with Dhaka AShsania Mission (DAM) in Bhola (Borhanuddin,
Charfasion, Daulatkhan & Tojumuddin) and Patuakhali (Mirzagonj).
36 months; from November 2011 to October 2014
The project will be implemented in 20 unions of 5 upazilas (Borhanuddin,
Charfasion, Daulatkhan & Tojimuddin Upazila of Bhola and Mirzagonj
upazila of Patuakhali district) under 2 districts. The areas have been
selected as per the most disaster prone coastal area, lack of WatSan
facilities, vulnerability of the local community, targeting more beneficiary
group, the PNGO present & previous work experiences with other projects,
prevailing problems and GoB preference and strategies.
Project Location
2 Districts
5 Upazila
20 Unions
The target groups include vulnerable people who are at risk due to a lack
of access to water and sanitation facilities in the selected areas of Bhola
and Patuakhali Districts.
 60,000 students (200 schools) on regular basis
 20 Local Government Institutions (200 elected representatives)
 50 community volunteer Groups (5x200=1000)
 20 mason groups (20x5=100)
Final Outputs
GoB DRR and WASH committees
existing population with special focus on women, children, elderly and
persons with disabilities (PwD) in 220 sites of catchments areas during
and after disaster periods
Indirect beneficiaries are about 440,000 people where the number of
households is 80,000.
The selected organisation/firm/consultant will be responsible for:
 Signing contract
 Development of instruments for Baseline Survey (in line with project
 Sharing the instruments with CUB
 Verification of instruments and its finalisation
 Team formation and field planning
Field work phase:
 Data/information collection (both Quantitative and qualitative)
 Data/information verification and compilation
Reporting and sharing phase:
 Analysis of relevant data/information
 Preparation of Draft Survey Report
 Sharing the Draft Report with CUB
 Submission of Final Survey Report incorporating all
feedback/opinion) to CUB within timeline.
The successful organization/consultant will produce the followings:
 Baseline Survey instruments (along with Field planning for data
 Final Survey Report.
All the submitted instruments and reports should be in English.
Time Duration
The consultant/organization should submit two hard copies of
“Baseline Survey Report” (along with soft copy in the CD).
30 days (the date will be started after signing the contract)
The organization/consultant needs to have the following experiences:
 Relevant working experience
 Strong team works
 Sound knowledge on Baseline Study and Research works.
The proposed budget should contain the following headings:
1. Guideline/tools development
2. Data/information collection, verification and compilation
3. Analysis of collated data/information
4. Travel, food and accommodation Costs
5. Tax and VAT according to the GoB rules will be deducted from the
budgeted amount.
The payment will be made by cheques in the name of the
organization/consultant on two installments:
50% of the contract amount on signing the contract and submission
of survey instruments (including methods of survey) by first week of
the contract;
50% of the contract amount on the completion of Final Baseline
Survey Report and approval of CUB authorities.
The selection will be made through a bidding process based on the
quality of the proposals (including quality of proposal and applied methods
in survey), relevant working experience, qualification/background of the
survey team members and competitive budget.
In case of outstanding proposal, budget will be considered through
negotiation if required.
All documents, reports and information from this assignment will be
regarded as CU property, so the mentioned outputs or part of it cannot be
sold or used in any case without the prior permission of CU.
The external organization/consultant will be under the supervision of the
Head, Human Rights Unit and Head-Health Unit (Acting) of CUB and
in close consultation with CUB WASH team members.
The CUB reserves the right to reject or cancel any proposal without
showing any reason.
CUB has a set of criteria to select the proposal based on the offers meeting
the specific requirements listed under the profile of the
organization/individual and the proposed budget. The following criteria will
be considered for selection:
1. Experience of the organization – 30%
2. Quality of the proposal – 25%
3. Quality of the team (CVs) – 20%
4. Budget – 25%
The organization is expected to carry out the assignment with due
diligence and in accordance with prevailing standard of the
professionalism. A proper sharing with CU needs to be maintained in
terms of draft tools, data compilation sheet and report in both hard and
soft copy. All those things after having feedback from CU have to be
Contact Person
The organization based on the prescribed ToR is requested to submit the
proposal in a SEALED ENVELOPE with a cover letter to Head – Health
Unit, Concern Universal, House No. 8 (5th Floor), Road No. 28, Block – K,
Banani, Dhaka – 1213 by 29th February 2012.
For further information, please contract to Head – Human Rights Unit and
Health Unit (Acting), Concern Universal-Bangladesh.
E-mail Address: [email protected]
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