HSE
HSEP0918 - Appendix 3 - Hire Vehicles
Table of Content
1
2
3
4
5
6
OBJECTIVES ........................................................................................................................ 2
PROCESS ............................................................................................................................. 2
2.1 Hire vehicles
2
2.2 Greenhouse gas Emission sources
2
2.3 Data Collection
2
2.3.1
Process
2
2.3.2
Time Frame
3
2.3.3
Verification and Sign-off
3
2.4 Calculation of Emissions
3
ROLES & RESPONSIBILITIES ................................................................................................ 3
DEFINITIONS....................................................................................................................... 4
RELATED DOCUMENTS & RESOURCES ............................................................................... 4
REVISION HISTORY ............................................................................................................. 4
Hydro Tasmania Document
Owner(s): OH&S Manager;
Environment Manager
Approver: Manager – Sustainability and Safety
Revision 3
Revision Date:
4 March 2014
HSE
1
Health, Safety & Environment - HSEP0918 – Appendix 3 – Hire Vehicles
Revision 3
CAUTION: Printed Document is Uncontrolled
Print Date: 16/02/2016
OBJECTIVES
Context :
Hydro Tasmania is required to report its emissions, energy consumption and energy production under the
National Greenhouse and Energy Reporting (NGER) Act.
Hydro Tasmania also reports its emissions footprint in the Annual Sustainability Report. All three scopes of
emissions are included in Annual Sustainability Report, unlike in NGERS reporting which only requires scope 1 and
2 emissions.
Purpose:
To provide guidance on hire vehicle fuel use data collection and emissions calculations.
Scope:
This procedure applies to all Hydro Tasmania, Entura and Momentum emissions, energy consumption and energy
production.
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PROCESS
2.1 Hire vehicles
Hydro Tasmania use vehicles throughout Australia for business travel requirements. To ensure
the calculation of emissions is simple and repeatable, it is assumed that the majority of hire
arrangements are made predominantly through Avis.
Emissions associated with HT and HTC fuel consumption from hire cars is classified as a Scope
3 emission source and is therefore not required for NGERS reporting. It is however reported to
monitor the businesses carbon footprint.
2.2 Greenhouse gas Emission sources
Scope 1 – none
Scope 2 – none
Scope 3 – hire vehicle fuel use
2.3 Data Collection
Avis hire car details are managed by:
HT responsible area: Contracts and Procurement
Business Area Manager: Dave Rayward
Representative: Jo Kershaw/Alan Johnson
Data is saved on a 80:20 spreadsheet in BUSOPS 78527, the information is exported from Avis
on a monthly report
2.3.1 Process
The quantities of fuel consumed by vehicles hired from Avis each month, is provided from the
Avis online management system.
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HSE
Health, Safety & Environment - HSEP0918 – Appendix 3 – Hire Vehicles
Revision 3
CAUTION: Printed Document is Uncontrolled
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The system divides Hydro hire car usage from references on Alan Johnsons Wizard Card into
the following categories:
 Entura

Hydro Tasmania

Momentum
2.3.2 Time Frame
The data is forwarded each quarter from the Fleet management team.
2.3.3 Verification and Sign-off
Data supplied by Fleet Management is signed off and verified by Alan Johnson.
2.4 Calculation of Emissions
The emissions released from the combustion of diesel and petrol from hire cars is calculated
using method 1 as follows:
where:
Eij is the emissions of gas type (j), being carbon dioxide, methane or nitrous oxide, released
from the combustion of fuel type (i) from the operation of the facility during the year
measured in CO2-e tonnes.
Qi is the quantity of fuel type (i) combusted from hire car use; during the year measured in
kilolitres
ECi is the energy content factor of fuel type (i) provided in 4.1 of Schedule 1
EFijoxec is the emission factor for each gas type (j) released from combustion of fuel during the
year measured in kilograms CO2-e per gigajoule of fuel type (i) according to source as
mentioned in 4.1 of Schedule 1 - for transport energy purposes
The method for calculating the emissions from the combustion of fuel in vehicles is shown in
more detail in the National Greenhouse and Energy Reporting (Measurement) Determination.
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ROLES & RESPONSIBILITIES
Specific responsibilities
Accountable Person
as outlined in the right hand column of section 3 of this procedure.
has the responsibility for following this procedure
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HSE
Health, Safety & Environment - HSEP0918 – Appendix 3 – Hire Vehicles
Revision 3
CAUTION: Printed Document is Uncontrolled
Print Date: 16/02/2016
Energy and Greenhouse
Coordinator
Responsible Officer
has the responsibility for implementation of this procedure.
Project Manager
has the responsibility for following this procedure in delivery of any project
under their control.
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has the responsibility to ensure that all persons involved in NGER reporting
comply with this procedure and with any work instructions or plans arising out of
it.
DEFINITIONS
NGERS: National Greenhouse and Energy Reporting System
SCOPE 1: The release of greenhouse gas into the atmosphere as a direct result of an activity, or series of activities
(including ancillary activities) that constitute the facility. Mandatory to report under NGERS.
SCOPE 2: The release of greenhouse gas as a result of one or more activities that generate electricity, heating,
cooling or steam that is consumed by the facility but that do not form part of the facility. Mandatory to report
under NGERS.
SCOPE 3: Emissions that occur outside the boundary of a facility as a result of activities at a facility and are not
scope 2 emissions. Not mandatory to report under NGERS.
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RELATED DOCUMENTS & RESOURCES
HSEP0918 - Energy and Emissions Reporting
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REVISION HISTORY
Revision
number
Revision
date
1
24
September
2010
24th May
2012
4 March
2014
2
3
Detailed revision description
Reviewed by
Original Issue – This document was developed to
provide guidelines for managing environmental risks
associated with energy and emissions management
Document converted to HSE format
Nicole Sherriff
Updated section 2.4 to improve clarity
Hasanthi
Kingsley
Approved by
Business
Sustainability
Manager
Sustainability and
Safety Manager
Sustainability and
Safety Manager
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