1.1 Parks and Cemetery - Staff
Risk (Description)
Mitigating Measures
already in place
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
Slips on icy pavements
etc
Gritting during day
3
2
6
HIGH
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
1
3
3
low
HIGH
low
1
2
2
low
Medium
low
1
2
2
low
Medium
low
2
1
2
Medium
low
low
2
1
2
Medium
low
low
Trips and falls
Verbal or physical
assault by members of
public
Attack by dogs
Ladders and other
access equipment
Malfunction or misoperation of machinery
Explosion or fire in hut
caused by petrol / gas
burner
Litter causing injury
(including discarded
needles etc)
Dog faeces causing
illness
Accident and nearmiss reporting, safety
inspections; staff
carry mobiles
Zero tolerance policy
and accompaying
notice
Staff have up to date
tetanus and hepatitis
jabs
Ladders inspected
annually and
periodically replaced
Training; equipment
maintenance; staff
issued with PPE
Fire extinguisher
Litter picker / gloves /
sharps bin / Tetanus
& Hepatitis B
vaccinations
Dog wardens, bins;
PPE
Reviewed and amended February 2015
Further Action to
be Taken
Page 1
1.1 Parks and Cemetery - Staff
Risk (Description)
Taken ill or injured
whilst at work and/or
alone
Use of weed killers or
other chemicals
Walking to and from
parks
Driving to and from
parks
Insect bites or stings
Member of staff
chooses to ignore
health & safety (this is
at their own risk)
Risks to SubContractors
Mitigating Measures
already in place
Staff have mobile
phones; allergies etc
in personnel records;
FA equipment and
training
PPE; COSHH
training; limited range
of chemicals used
(more specialist ones
are used only by subcontractors)
High-vis jackets
FA box; allergies etc
in personnel records
Spot checks are
made & brought to
their attention
immediately
Covered by own
insurance and safety
rules
Reviewed and amended February 2015
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
2
1
2
Medium
low
low
1
1
1
low
low
very low
1
1
1
low
low
very low
1
1
1
low
low
very low
1
1
1
low
low
very low
1
3
1
Low
Medium
Low
1
1
1
low
low
very low
Further Action to
be Taken
Page 2
1.2 Parks and Cemetery – Public
Risk (Description)
Slips and trips and falls
Litter causing injury
Injury caused by poorly
maintained or vandalised
play equipment
Injury caused by play
equipment, gates, railing
etc
Injuries whilst using
skateboard ramp/BMX
Track
Gravestones toppling
Mitigating
Measures already
in place
Gritting of icy
pavements; clearing
of footways, regular
inspection &
maintenance of
footways
Regular litter picking
Sign in Glenmore
Park that says there
is a public phone
nearby; Public
liability ins. Regular
safety inspections of
play equipment and
maintenance as req
Sign in Glenmore
Park that says there
is a public phone
nearby; Public
liability insurance;
Regular safety
inspections of play
equipment and
maintenance as req.
Public liability
insurance; regular
inspections and
maintenance
Regular checks;
unsafe monuments
laid down
Reviewed and amended February 2015
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
Further Action to
be Taken
Page 3
1.2 Parks and Cemetery – Public
Risk (Description)
Mitigating
Measures already
in place
Open graves
cordoned off
Trees checked by
tree surgeon
Sign in Glenmore
Park that says there
is a public phone
nearby; Cemetery:
dogs to be kept on
leads
Sign in Glenmore
Park that says there
is a public phone
nearby (Bullring)
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
1
1
1
low
low
very low
Injury caused by bushes,
thorns or other plants
Sign in Glenmore
Park that says there
is a public phone
nearby;Public
liability insurance
1
1
1
low
low
very low
Dog faeces causing
illness
Dog warden; poop
scoops and bins
1
1
1
low
low
very low
Falling into open graves
Fall of tree bough
causing injury/damage
Dog bites
Insect or plant stings
Reviewed and amended February 2015
Further Action to
be Taken
Investigating
signage and by-law
Investigating
signage and by-law
Page 4
1.3 Parks and Cemetery – Equipment
Risk (Description)
Mitigating Measures
already in place
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
Vandalism of facilities
and or equipment
Parks etc locked at
night; sheds kept
locked
2
2
4
Medium
Medium
Medium
Gates are regularly
locked
2
2
4
Medium
Medium
Medium
1
2
2
low
Medium
low
1
2
2
low
Medium
low
1
2
2
low
Medium
low
2
1
2
Medium
low
low
2
1
2
Medium
low
low
Vandalism/theft of
memorial plaques and
other metals from
cemetery Or War
Memorial
Malfunction of gas
burner in staff hut or
combustion of stored
petrol
Fall of tree bough
causing damage
Lost or stolen keys
Damage to park or
other open spaces
due to adverse
weather
Litter causing damage
to lawn mowers etc
Fire extinguisher in hut;
petrol stored safely; fire
extinguishers checked;
training given in use
Trees checked by tree
surgeon
Duplicate keys are
available
STC staff checks
brooks, etc and notify
CBC as appropriate. If
leased out, lease
requests site returned
to original condition.
Inspection before use
Reviewed and amended February 2015
Further Action to
be Taken
Page 5
2.1 Buildings - Risks to Staff
Risk (Description)
Verbal or physical
assault by members
of public
Staff working alone in
offices
Collision in car park
Falls, slips and trips
Poor visibility at rear
of Council Offices
Mitigating Measures
already in place
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
Spyhole in door
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
1
1
1
low
low
very low
1
1
1
low
low
very low
Sleeping policeman at
Glenmore Centre
Safety audit
Second light now fitted
Reviewed and amended February 2015
Further Action to
be Taken
Investigate having
alarm mounted on
external wall
CCTV Camera now
fitted
Page 6
2.2 Buildings - Risks to Public
Risk (Description)
Mitigating Measures
already in place
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
Falls, slips and trips
Safety audit
2
2
4
Medium
Medium
Medium
Collision in car park
Sleeping policeman at
Glenmore Centre
2
2
4
Medium
Medium
Medium
Scalding
Hirers are told that
children are not
permitted in kitchens
1
3
3
low
HIGH
low
Food poisoning
Hirers are given a
safety briefing
1
1
1
low
low
very low
Poor visibility at rear
of Council Offices
Second light now fitted
1
1
1
low
low
very low
Reviewed and amended February 2015
Further Action to
be Taken
Page 7
2.3 Buildings - Risks to Buildings and Equipment
Risk (Description)
Subsidence / earth
tremors
Theft of copper piping
/ wiring, roof tiles etc
Theft of equipment
Vandalism
Trees, public seats,
street furniture, street
lighting, planters,
Christmas lighting,
bus shelters
Mitigating Measures
already in place
Normal security
measures
Some but not all securitymarked
Cemetery records backed
up on CD
Security. Reliance on
members of public etc
raising alarm
Manage / repair /
maintenance / replace as
needed from Councillor
and public vigilance;
public liability and
damage insurance
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
2
2
4
Medium
Medium
Medium
Fire
Fire alarms and
extinguishers; smoke
alarms
1
3
3
low
HIGH
low
Flood (rain, frozen
pipes or faulty
plumbing)
Heating left on
1
3
3
low
HIGH
low
Electrical/Gas faults
Annual inspection of
appliances)
1
3
3
low
HIGH
low
Gas Leaks
Position of isolation valve
is known to staff
1
3
3
low
HIGH
low
Car hits building
Bollards
1
2
2
low
Medium
low
Reviewed and amended February 2015
Further Action to
be Taken
Investigate training;
test alarms check
regular users are
aware of Fire Regs
etc
Ensure that
keyholder is aware
of position of
isolation valve
Page 8
2.3 Buildings - Risks to Buildings and Equipment
Risk (Description)
Incendiary or other
undesirable materials
pushed through Town
Council letterbox
Power cuts
Mitigating Measures
already in place
Smoke alarm fitted in
Town Council Office. Fire
proof mail box installed in
front door of building.
Torches, mobile etc kept
in offices
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
1
2
2
low
Medium
low
2
1
2
Medium
low
low
High winds
Checking for loose tiles
1
1
1
low
low
very low
Lost or stolen keys
Duplicate keys available
1
1
1
low
low
very low
Further Action to
be Taken
2.4 Buildings – Other Risks
Risk (Description)
Mitigating Measures
already in place
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
Glenmore Centre:
fraud by members of
the mgt team
Cllrs on Mgt Team
1
3
3
Low
HIGH
low
Hiring out for public
events
Relevant Public Liability
Insurance required to be
produced by hirer
1
1
1
Low
Low
Low
Pavilion: criminal
activity on site
Forbidden by lease
2
1
2
Medium
Low
low
Reviewed and amended February 2015
Further Action to
be Taken
Page 9
3.1 Operations
Risk (Description)
Mitigating Measures
already in place
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
2
3
6
Medium
HIGH
Medium
2
2
4
Medium
Medium
Medium
1
3
3
Low
HIGH
low
1
1
3
3
3
3
Low
Low
HIGH
HIGH
low
low
Use of other Shepshed
Town Council buildings
1
3
3
Low
HIGH
low
Lack of councillors
Co-option
1
3
3
Low
HIGH
low
Council makes illegal
decision
Mismatch of income and
expenditure
Significant one off cost (eg
rebuild of building)
Insurance. Advice from
Clerk
Covered by F&GP
Meeting & Audit
1
3
3
low
HIGH
low
1
2
2
low
Medium
low
Insurance
1
2
2
low
Medium
low
Significant increase in costs
after precept
Leeway in budget and
ability to postpone
some items
1
2
2
low
Medium
low
Council Subject to legal
action (prosecution or civil
action)
Insurance
1
2
2
low
Medium
low
Loss of existing staff
Cllrs and other staff to
cover
1
2
2
low
Medium
low
Bank failure
Lack of quorum
Precept – CBC doesn’t
deliver
Loss of supplier guarantee
Default of Contractor
Inability to use office due to
building being unusable or
being used for emergency
purposes
If this seems likely,
Clerk phones round
beforehand
Reserve funds
available for
emergencies
Due diligence
Due diligence
Reviewed and amended February 2015
Further Action to
be Taken
Page 10
3.1 Operations
Risk (Description)
Inability to recruit or retain
staff
Absence of most staff due
to eg flu pandemic or bad
weather
Failure of computer
hardware / software…
…and loss of data
Loss of information as a
result of flood damage, fire
damage etc
Council makes decision as
a result of councillor acting
or voting in a way that
breaches Code of Conduct
Use of the title Councillor
could result in misrepresentation/interpretation
of STC
Pension Fund Default
Default of supplier
Loss of rental income from
Community Centre
Fraud – petty cash
Mitigating Measures
already in place
Maintain good staff
working relations &
reviews
Most staff live in
Shepshed; Cllrs to help
in crisis
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
Further Action to
be Taken
1
2
2
low
Medium
low
Perform exit
consultation
1
2
2
low
Medium
low
1
2
2
Low
Medium
low
1
2
2
low
Medium
low
Fireproof safe
1
2
2
low
Medium
low
CBC Monitoring Officer
1
2
2
low
Medium
low
Paper copies; external
hard drive
Clerk & Chairman of
Council to investigate
Add to Standing
Orders
Insurance
Always pay in arrears
1
1
3
1
3
1
Low
low
HIGH
low
low
very low
Income is small
1
1
1
low
low
very low
Record backed by
books & receipts, also
random cross check by
Clerk
1
1
1
low
low
very low
Reviewed and amended February 2015
Page 11
3.1 Operations
Risk (Description)
Mitigating Measures
already in place
Likelihood
Severity
Ranking
Likelihood
Severity
Ranking
Fraud – expenses
All expenses (staff &
councillors) separately
accounted for; paid only
by crossed cheque
against proper
receipts/authority
1
1
1
low
low
very low
Fraud – purchasing /
contracts / services
Adoption of standing
orders; competitive
tendering procedures;
decision taken by full
council
1
1
1
low
low
very low
Fraud – mismanagement /
misrepresentation of
accounts
Use of approved
accounting practice
under Accounts & Audit
Regulation 1996;
internal & external
audits. Cheques require
authorisation from two
of four signatories
(Clerk & 3 Cllrs)
1
1
1
low
low
very low
Fraud – Community Centre
booking
Booking forms; cross
referencing of receipts
to monies banked;
monitored by Clerk;
annual review
1
1
1
low
low
very low
Reviewed and amended February 2015
Further Action to
be Taken
Page 12