MERCY PUBLIC HOSPITALS INC
POSITION DESCRIPTION
Core Mercy Values:
Compassion, Hospitality, Respect, Innovation, Stewardship, Teamwork
Position title:
Health Information Manager –
Grade 1
Employee name:
Entity/Group:
Mercy Hospital for Women (MHW)
Date:
Business Unit/Department:
Position reports to:
Health Information Services (HIS)
Manager, Health Information
Services
Position Purpose:
Ensure completion of monthly ICD-10-AM coding within set deadlines. Participate and report on
quality coding and casemix reviews and audits.
Qualifications:
 Successfully completed a nationally accredited clinical coding course
 Experience in coding neonatal, gynecology and obstetrics is preferred but not essential
Resource management:
Annual Operating Expenditure:
Annual Capital Expenditure:
Mercy Public Hospitals Inc: Employee (no direct reports) Template
July 2014
N/A
N/A
Health Information Manager – Grade 1
Mandatory Organisational Competencies
Personal Competencies
 Orientation (on commencement)
 Commitment to the Mercy values.
 Diversity & Equity (annual)
 Demonstrated ability to build
relationships with people at all levels.
 Emergency Procedures (annual)
 Ability to work as part of a team.
 Work Health & Safety (annual)
 Demonstrated organisational skills
and the ability to prioritise tasks
Job Competencies
 Comply with the requirements of the annual
organisational mandatory and role related
competencies policy and procedure.
 Comprehensive knowledge of ICD-10-AM
coding processes, in particular in relation to
Obstetrics, Gynaecology and Neonates
 3 M Codefinder and exposure to the Patient
& Client Management System (PCMS) or
ability to pick up in-house systems quickly
 Infection Control (annual)
Generic Requirements
 Act professionally and in accordance with the Mercy Health Code of Conduct
 Maintain clinical registration (where applicable)
 Participate in annual performance development review (PDR) process
Key Result Areas
 Demonstrates and upholds
the Values and Mission of
Mercy Health.
Key Activities
 Ensure the values of Mercy Health are
incorporated into daily work practices.
 Demonstrates an
understanding of individual
responsibility for safety,
quality & risk and participates
in organisational quality and
safety initiatives
 Maintain a safe environment for
patients/self/colleagues and members of the
public.
 Escalate concerns regarding safety, quality
& risk to an appropriate staff member.
 Participate in evaluation and continuous
Mercy Public Hospitals Inc: Employee (no direct reports) Template
Standard Measures
 Shows compassion and provides support to
colleagues and patients.
 Consistently shows respect and values each
person’s dignity.
 Seeks opportunities to be innovative for
improvement.
 Communicates openly and honestly as an
effective team member.
 Risk controls implemented.
 Incident/s reported as soon as practicable.
 Undertake incident investigations.
 Orientation completed.
 Training up to date.
 Accreditation outcomes.
Health Information Manager – Grade 1
Key Result Areas

 Completion of accurate and
timely coded data in
accordance with the
Australian Coding Standards
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 Attend and contribute to
department, organizational
and professional meetings
and update seminars.
Complete any necessary
training
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Key Activities
improvement and clinical indicator
processes.
Demonstrate the principles of Person
Centred Care:
o Respect & Dignity
o Information Sharing
o Participation
o Collaboration
Accurate morbidity coding of gynaecology,
urogynaecology, obstetric, oncology and
paediatric (neonate) cases utilizing the latest
edition of ICD-10-AM, 3M Codefinder &/or
ebooks
Ensure completion of month end coding
within set deadlines
Ensure coding data is accurate and that
correct coding principles are applied
Apply VAED recommendations
Liaise with clinical staff and advice on
coding, casemix and documentation matters
Standard Measures
 Patient satisfaction and experience survey
results.
 Participate in implementation and delivery of
annual quality plan and business plan.
 Assist in monthly coding audits to ensure
optimal coding accuracy and hospital funding
are achieved
 Support coding/HIM staff members, including
new coding staff, by reviewing and checking
their coded data to ensure accuracy and
consistency and provide feedback and further
education where necessary
 Monthly meetings with clinicians to query
diagnosis and improve documentation to
accurately reflect coding and funding
outcomes
 Follow recommendations made by the VAED
audits and ensure that recommendations are
met and maintained
Attend and contribute to HIM and HIS
 Complete minutes for Mercy Health Network
meetings
HIM meetings on a rotational basis
Attend and contribute to Coding and
 Attend hospital forums and department
Casemix meetings
meetings as required
Attend and contribute in Mercy Health
 Attendance at seminars, meetings and inNetwork HIM meetings
service, including compulsory training
Attend HIMAA and DHS seminar and update  Keeps abreast of contemporary work-related
sessions when relevant
issues
Attend and contribute to any other meetings
as directed by Manager, HIS
Mercy Public Hospitals Inc: Employee (no direct reports) Template
Health Information Manager – Grade 1
Key Result Areas
 Adhere to HIS Policies and
Procedures and assist in
policy and procedure
development, review and
update
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Key Activities
100% compliance with patient privacy and
confidentiality
Assist Manager, HIS with formulating and
updating the department’s procedure
manual
Maintain and further develop a
comprehensive and up to date procedure
manual for HIS
Continuous HIS policy and procedure review
and development
Employee’s Signature:
Standard Measures
 Compliance with relevant policies and
procedures including patient confidentiality
and privacy
 Participate in regular and timely reviews of
existing department policies
 Develop and maintain appropriate standards
of knowledge for policy and procedures.
Monitor the effects of changes on policy and
procedures in order to understand the impact
it has on services
Date:
Print Name:
Manager Signature:
Date:
Print Name:
Mercy Public Hospitals Inc: Employee (no direct reports) Template
Health Information Manager – Grade 1