Class of 2012
Graduation
and
End-of-Year Activities
David S. Tremaine, Principal
Pamela E. Brumfield, Associate Principal
Tracey Blaine, Senior Administrator
Maura McGuire, Senior Class Sponsor
Cheryl Wagner, Senior Class Sponsor
Roxanne Seftas, Graduation Coordinator
Shannon Davis, Class of 2012 President
Megan Fay, Class of 2012 Vice President
End-of-Year Activities
Senior Speaker Information
Location: Auditorium
Date: April 18, 2012
Time: 2:30 pm
On Wednesday, April 18, 2012, Senior Speaker auditions will be held at 2:20 p.m. in the High
School Lecture Hall. See Mrs. Fischer in room 2409 for more information.
Senior Class Graduation Fee
Location: Finance Office
Due Date: May 25, 2012
Each senior must pay a graduation fee of $75.00. The graduation fee covers the cost of the cap
and gown, diploma cover, graduation DVD, rental of equipment, security, flowers, and
tickets associated with the graduation ceremony. All fees are collected in the Finance Office
located in the main office. After Friday, May 25, all fees must be paid in cash or money order
made payable to Hayfield Secondary.
Financial Obligations
Location: Finance Office
Due Date: All Outstanding Obligations, June 11, 2012
Students need to pay all fines and fees by Monday, June 11. Each of the three subschool
offices and the Finance Office will have obligation lists so students can conveniently check
to see if they owe money or have any outstanding obligations. After Friday, May 25, all fees
must be paid in cash or money order made payable to Hayfield Secondary. It is particularly
important for seniors to continue monitoring their obligations as the year ends. If textbooks
or other school equipment is lost, the student will still be responsible for the cost of
replacement. Students may not participate in the graduation ceremony until financial
obligations are met
Prom
Location: Waterford at Fair Oaks
Date: May 18, 2012
Time: 8:00 p.m. to 12:00 a.m.
The 2012 Hayfield Prom, “A Formal Affair” will be held on Friday, May 18, from 8:00 p.m. to
12:00 a.m. at the Waterford at Fair Oaks, 12025 Lee Jackson Memorial Highway
Fairfax, VA 22033. The phone number is (703)352-3200.
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Hayfield juniors and seniors are invited to the prom. If a non-Hayfield guest is requested,
arrangements must be made with Ms. Tracey Blaine, Madison Hall Subschool Principal,
prior to purchasing tickets. Prom date approval forms will be available in Madison Hall.
Tickets will be on sale beginning April 16, during A and D lunches. Ticket prices are as
follows:
$ 50.00 per person from, April 16 to April 27, 2012
$ 55.00 per person from April 30 to May 11, 2012
$ 65.00 per person from May 14 to May 18, 2012
It is a tradition at Hayfield Secondary for many faculty to attend. We expect the prom to be
a safe activity. Students attending will be expected to support this goal. We ask that parents
do not assist students in renting rooms for prom-related activities. Parents are encouraged to
host breakfasts and similar activities at home as alternatives to after-prom activities.
Students should anticipate their needs by bringing their prom tickets, purses, cameras, and
make-up with them before registering at the lobby entrance to the ballroom. The Prom
ticket, issued when the student paid for the ticket, must be shown for admittance. Guest’s
Prom tickets must also be shown, and those guests who are not Hayfield students must show
picture identification. Students who depart the ballroom/lobby or other entrances will not
be re-admitted. Tickets will not be sold at the door.
The Virginia Limousine Association (VLA) is sponsoring the drug and alcohol-free
Limousine Company Pledge Program. This program is supported by joint efforts of the
Virginia Department of Motor Vehicles, the Virginia Department of Alcoholic Beverage
Control, the Virginia Department of Education, and the Virginia State Police Association.
A list of participating licensed limousine companies that have signed the VLA Virginia
Limousine Association Alcohol Drug & Tobacco Limousine Company pledge is included in
this packet. The VLA website www.virginialimousineassociation.org contains an updated
list of participating companies. We all share the common goal of a safe and enjoyable prom
and graduation celebrations throughout the Commonwealth. Together we can help young
people safely enjoy their festivities.
Senior Exams
Dates: June 6 to June 11, 2012
Exam Day 1:
Exam Day 2:
Exam Day 3:
Exam Day 4:
White Day
Orange Day
White Day
Orange Day
Wednesday
Thursday
Friday
Monday
June 6
June 7
June 8
June 11
Periods 6 & 8
Periods 5 & 7
Period 2
Periods 1 & 3
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
Senior Awards Program
Location: Auditorium
Date: June 12, 2012
Time: 8:00 a.m. - 10:30 a.m.
The Senior Awards Ceremony will be held on Tuesday, June 12, at 8:00 a.m. All seniors and
their parents are cordially invited to attend this event. Included in the ceremony will be
school and community awards, outstanding service awards, recognition of scholarship
awards, and academic department awards.
Graduation Rehearsal
Location: Field House
Date: June 13, 2012
Time: 12:00 p.m. to 3:00 p.m.
Rehearsal for the graduation ceremony is required of all seniors who will participate in
graduation and will be held in the Field House on Wednesday, June 13, at 12:00 p.m.
Rehearsal will take approximately 3.0 hours. Attendance will be taken for this mandatory
activity. Important details pertaining to the ceremony such as lining up, seating, receiving of
diplomas will be discussed. Any students still owing fines and fees will be advised of their
obligations and can pay these obligations before the distribution of caps and gowns. The
Finance Office will be open to address these issues.
Graduation Tickets
Additional Ticket request due date: May 25, 2012
Distribution Date: June 14, 2012
Any person entering the Doris S. Torrice Field House, excluding graduates, must have a
ticket. Students will be provided six (6) tickets for guests. Six additional tickets for overflow
seating in the Rebecca S. Wilburn Auditorium may be requested by e-mailing Mrs. MoriceHenderson at leidy.morice@fcps.edu, or by turning in the Overflow Graduation Ticket
Request form included in this packet by May 25, 2012. The overflow tickets are for the
auditorium only.
Tickets for the graduation ceremony will be distributed at the rehearsal. Additional overflow
tickets for seating in the auditorium that have previously been requested will be distributed
with the regular tickets.
Cap & Gown Distribution
Date: June 13, 2012
Time: After Graduation Rehearsal
All students processing will be required to wear the issued cap and gown and must conform
to the dress code expectations which are fully explained on page 6 of this packet under
Graduation Attire. Cap and gown distribution will be on Wednesday, June 13.
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Attendance at the cap and gown distribution is MANDATORY for those planning to attend
the graduation ceremony. Caps and gowns will not be distributed early.
NOTE: Students who have not paid fines and fees (e.g. textbook fees, library fines,
transcript fees, senior fee etc.), WILL NOT receive their cap and gown until all financial
obligations are satisfied. Please visit the Finance Office and settle all financial obligations by
May 25, 2012. Checks will not be accepted after May 25, 2012; only cash or money orders made
payable to Hayfield Secondary will be accepted as payment.
Graduation Ceremony
Location: Doris Torrice Field House, Hayfield Secondary School
Date: Thursday, June 14, 2012
Time: 4:30 p.m.
The graduation ceremony is a formal recognition of your years of successful
academic work. Graduation is an occasion for joy, dignity, and reflection.
Hayfield administration, faculty, staff and student leaders have made every
effort to ensure that your commencement ceremony is worthy of your
accomplishment. It is expected that you will do your part to make the 2012
Hayfield Secondary School commencement ceremony one of which we may all be proud.
The administration, faculty, and staff of Hayfield Secondary School extend to the graduating
class of 2012 our best wishes for a distinguished commencement ceremony, a safe and
enjoyable summer, and a successful future. Doors open at 3:30 p.m. At 4:30 p.m., the field
house doors will be closed. No one will be permitted to enter the field house after the doors
have been closed. All late arrivals will be directed to the auditorium.
After the ceremony please plan to meet your graduate outside of exit 3.
7
Graduation Attire
Seniors are expected to arrive at graduation appropriately dressed for the occasion and
carrying their caps and gowns. Young women should wear dress shoes and white or lightcolored dresses, skirts, or slacks that are not excessively full or long. Young men should
wear dress shoes, dress shirts, ties, dark dress trousers, dark socks. No sunglasses, flip-flops,
sandals, athletic footwear or sneakers are to be worn. No one is to wear jeans or shorts. Do
not decorate or place signs on caps or gowns. Casual attire is for the All-Night Graduation
Party, not for the ceremony.
Location/Line Up
Traffic due to the graduation ceremony will be heavy. Please plan for this and leave
early to arrive on time. Seniors will report to the high school cafeteria. Students
should report to the line-up area no later than 3:30 p.m. Access will be through exit 6 or
via the stairs at exit 1 through the upstairs hallway. Once in line, please stay in your
correct position.
Each senior will be informed of seat assignments at rehearsal.
Communication will be difficult both inside and outside of the building. To ensure that the
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ceremony starts on time and goes smoothly, please listen to instructions carefully and
cooperate cheerfully!
Security
After graduates have reported for roll call in the middle school cafeteria, they will proceed
through the inspection stations to be checked for inappropriate items. Graduates will enter
with their gowns over their arms and carrying their caps. Do not chew gum or eat candy.
Do not bring purses, cameras, pagers, cell phones or any valuable items since secured storage
is not provided. Car keys will be the only item you can bring into the Field House. Safety
pins and bobby pins will be supplied, if needed.
Appropriate behavior is expected by all participants and guests before, during and after the
ceremony. Inappropriate behavior or possession of any inappropriate items (i.e. beach
balls, balloons, horns etc.) by participants or guests detracts from the ceremony honoring
our seniors. Seniors can be removed from the graduation ceremony.
General Information
Photos: Arrangements have been made with a professional photographer to take a picture of
each graduate as he/she receives their diploma from Mr. Tremaine. This picture will be
available for purchase from the photographer. Guests must remain in their seats during the
graduation ceremony. Those who wish to take close-up pictures should use a tele-photo lens.
Blanton Studios will be in front of the school, positioned at the “senior rock”, to take photos.
These photos will be available for purchase.
Handicapped Accessibility: Special seating arrangements will be available at graduation.
Disabled persons in wheelchairs or those unable to climb stairs will be seated in the area
behind the seniors. If needed, one attendant may accompany a person in a wheelchair.
Special seating near the stage is available for hearing impaired guests. Please contact Mrs.
Morice-Henderson at leidy.morice@fcps.edu to make all handicapped-seating arrangements.
Handicap accommodations must be made prior to graduation; otherwise they will be seated
in the auditorium. Hayfield does not have wheelchairs available for distribution.
Attendance: If a student finds it necessary to be absent from the graduation ceremony, the
Graduation Non-participation form must be completed and signed by the parent/guardian.
The non-participation form is included in this packet. All forms need to be returned to Mrs.
Morice-Henderson in Madison Hall by May 25, 2012. All seniors are encouraged to
participate in all activities; however, since the activities are extra-curricular, attendance is not
required. Any senior not participating in the ceremony, senior picnic and who did not pay
the graduation fee, will be charged $5.00 to cover the cost of the diploma cover. Any senior
who is unable to participate in the graduation ceremony may pick up their diploma from the
Student Services Department in the main office the day following the ceremony on Friday,
June 15, 2012.
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Graduation Announcements: It’s not too late to order the official Hayfield 2012 graduation
announcements and accessories. The products can be ordered online at www.balfour.com and
order will be shipped home within 4 weeks. Please contact Balfour with any questions,
phone: 703-941-1436 email: balfournova@yahoo.com.
All-Night Grad Party
Location: Lee District REC Center
Date: Friday, June 14-15, 2012
Check in Time: 11:00 pm and runs through the night until 5:00 am
The All-Night Graduation Party, which is drug, alcohol, and smoke free, will be held at Lee
District REC Center. Tickets must be purchased in advanced. No tickets will be sold at the
door. Graduates are expected to stay at the party the entire evening, and parents will receive
a call to come and pick up the graduates if they wish to leave early.
You can purchase your tickets with a credit card or PayPal account. Please visit the PTSA
website for details. The cost is $70.00. Tickets will not be sold after June 04, 2012. There will
be no refunds. If you have any questions regarding the All-Night Grad Party or would like
to
be
a
parent
volunteer
please
contact
Mrs.
Shannon
Goldwater,
hayfieldangp2012@gmail.com. Support your graduate and enjoy the party with them.
Policy on Alcohol and Other Drugs
Hayfield Secondary School firmly adheres to a zero-tolerance policy on the use and/or
possession of alcohol or other drugs. Students possessing, using, or under the influence of
alcohol or other drugs or in possession of drug-related gear at the senior picnic, prom, or any
other school-related activity, will be subject to suspension or expulsion according to Fairfax
County Public Schools Policy. Such an offense may prohibit the students involved from
participating in the graduation ceremony and activities.
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2012
Virginia Limousine Association
Alcohol, Drug & Tobacco Limousine Company Pledge
The following licensed limousine companies and its chauffeurs will adhere to the following
policy:
 Privacy partition remains down
 Alcohol will not be allowed if anyone is under 21 years of age while in our vehicles.
 Alcohol use will not be allowed by anyone under 21 years of age while in our vehicles.
 Alcohol will not be transported for anyone under 21 years of age.
 Illegal drugs will not be permitted at any age.
 Use of tobacco products by persons under 18 is prohibited.
(No smoking policies are customary throughout our industry.)
Chariots for Hire
1568 Spring Hill Road
Suite 405
McLean, VA 22102
Phone: 703-790-5466
Encore Inc.
396 A Maple Ave. East
Vienna, VA 22180
Phone: 703-938-5900
Titan Limousine, LLC
46794 Graham Cove Square
Sterling, VA 20165
Phone: 703-430-9333
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Seven Steps to Choosing a Limo Service
1. Be sure the company holds a valid Virginia license.
o In order to maintain a license, DMV requires all limo services to have liability
insurance that covers passengers.
o DMV maintains a listing of all licensed limo operators
2. Ask for and check the service's references.
Determine if other customers have had complaints about the service. You may want
to contact the following institutions:
o Better Business Bureau in your area.
o Virginia Department of Consumer Affairs.
o Virginia Department of Motor Vehicles.
3. Ask how the service screens its drivers.
You need to be assured that your driver will meet your expectations.
4. Be sure you are getting the specific limousine, you want - and that it is safe.
Ask to see the actual limousine that you will be hiring. Ask for a test ride. Make a
checklist of the following items:
o Air conditioning/heating, television, sound system, etc. are working.
o Ride is comfortable and the vehicle is clean.
o Limousine will comfortably and safely hold everyone in your party.
o Limousine is equipped with working seat belts for all passengers.
o Virginia vehicle inspection sticker is current.
o Ask about the company's vehicle maintenance program.
5. Be sure you know the services you are purchasing.
o Ask what services will be provided by the company and/or driver.
o Ask how the driver will be dressed.
o Ask if ice, soft drinks, or snacks will be provided. Limo companies will not
provide, transport or allow consumption of alcohol by underage passengers.
o Are you getting exclusive use of the vehicle during the contract period?
6. Ask for a list of what the cost of the limousine covers.
o Ask if there will be any additional - or hidden - charges for gratuities, mileage
and fuel costs, vehicle cleaning, etc.
7. Do not sign a contract or pay any money until you have read the contract carefully.
o Make sure the contract specifies all the services and the particular vehicle that
you want.
o The contract should give you exclusive use of the limousine during the entire
contract period.
o Make sure the correct cost is listed in the contract specifying the exact price
you have agreed to pay. Itemize all charges including gratuities, mileage, fuel
or vehicle cleaning.
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Overflow Graduation Ticket Request
In addition to the allotted six (6) tickets, you may request up to SIX additional
tickets for overflow seating. These tickets are for the Rebecca S. Wilburn
Auditorium only. There is no charge for overflow seating tickets. All requests
are due by May 25, 2012.
Please return this form to Mrs. Morice-Henderson in Madison Hall.
I am requesting overflow seating tickets in the Rebecca S. Wilburn Auditorium.
Date of Request: ___________________________________
Additional Tickets Requested: _____________________
Name of Senior: ___________________________________
Parent/Guardian Name: ___________________________
Parent/Guardian Signature: _______________________
Parent Contact Number: _________________________________
Parent E-Mail:________________________________________
For Office use only:
Number of tickets__________________________Date received__________________________________
Tickets in envelope_________________________
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Hayfield Secondary School
Class of 2012
Graduation Non-participation Form
My child, ___________________________, DOES NOT plan to participate in
Hayfield Secondary School’s Class of 2012 Graduation Ceremony on Thursday,
June 14, 2012, at 4:30 p.m.
These forms are due by May 25, 2012, to Ms. Morice-Henderson in Madison
Hall.
Date of Request: ______________________________________________
Name of Senior: ____________________________________________
Senior’s Signature: __________________________________________
Parent/Guardian Name: ______________________________________
Parent/Guardian Signature: ___________________________________
Parent Contact Number: ______________________________________
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Hayfield Secondary School
PROM Pre-arranged Absence Form
I am hereby requesting a PROM pre-arranged absence for:
Student Name:
(Please Print)
May 18, 2012 (8:00-11:00 P.M.)
PARENTS: I acknowledge this is a one-time prearranged approval for only 10:24-2:05, May
18, 2012.
Parent Signature
TEACHERS: This absence is tentatively approved. Please indicate your recommendations or
reservations. Thank you.
Pd.
6
Subject
Teacher’s Name Teacher’s Signature
Comments
8
Please return this form to:
Subschool Administrator:
Dean of Students:
Attendance Office:
For Filing
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