Dear Vendor:
Attached is the Vendor Registration requested. Please fill out all blocks and return to University of South
Florida, Purchasing and Property Services, 4202 E Fowler Ave. AOC-200, Tampa, FL 33620-9000 (Fax No:
813-974-5362) Attn: Irene Orefice, Purchasing and Property Services. For bid information, visit our
website: http://usfweb.usf.edu/purchasing/purch2.htm
The University of South Florida is committed to increasing minority and women-owned business involvement
as established in Florida statutes and Board of Trustees rules. For information and assistance in becoming
certified, please contact:
USF Small Business Development Center
1101 Channelside Drive
Suite 210
Tampa, FL 33602
813/905-5800
http://sbdc.usf.edu
Florida Department of Management Services
Office of Supplier Diversity
4050 Esplanade Way, Suite 380
Tallahassee, FL 32399-0915
850/487-0915
http://osd.dms.state.fl.us
For additional information regarding our Supplier Diversity Program at USF visit our website at
www.usf.edu/supplierdiversity.
The University purchases all goods and services via an official purchase order or contract or both, and vendors
are hereby advised not to deliver without prior authorization. All invoices are paid in accordance with section
215.422, Florida Statutes. Contact the Purchasing Department in Tampa (813) 974-2481, Tampa Branch Office
(813) 974-4977, St. Petersburg (727) 553-1199 or Sarasota (941) 359-4223 if further information is desired.
THE UNIVERSITY OF SOUTH FLORIDA IS AN AFFIRMATIVE ACTION/EQUAL ACCESS/EQUAL OPPORTUNITY INSTITUTION
Please complete the attached vendor registration form and return as indicated on the form. I will add your name and
information to our vendor database as soon as the form is received in our office.
Departments are free to choose any vendor listed for products or services less than $75,000.00. Products or services
$75,000 or over are placed on bid.
Vendors are encouraged to check our website for current bids/proposals available to the public. Any vendor authorized to
do business in the State of Florida is eligible to respond to bids/proposals listed.
Bids/Proposals advertised on the State of Florida Vendor Bid System (VBS):
http://vbs.dms.state.fl.us/vbs/vbs_www.main_menu
Bids/Proposals may be downloaded from:
http://usfweb.usf.edu/purchasing/purch2.htm
A campus office directory, visitor parking information, maps/directions, USF site map, and a
Resource Guide of Department Buyers can be accessed from the following websites:
Campus Office Directory:
http://www.usf.edu/pdfs/campus-directory.pdf
Contact us page
http://www.usf.edu/about-usf/contact-us.asp
Visitor’s page - Parking:
http://usfweb2.usf.edu/parking_services/visitors.asp
Maps & Directions Tampa Campus: http://www.usf.edu/campuses/maps-directions/tampa.asp
USF Site map page:
http://www.usf.edu/About-USF/azindex/index.asp
Resource Guide
Of Department Buyers:
http://isis.fastmail.usf.edu/webforms/vendres/
Thank you for your interest in the University of South Florida.
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1
Purchasing & Property Services
4202 E Fowler Ave AOC-200, Tampa, Fl 33620-9000
Phone: 813-974-2481, Fax: 813-974-5362
www.usf.edu/purchasing
VENDOR APPLICATION
INSTRUCTIONS: FILL IN ALL SPACES (INSERT “N/A” IN BLOCKS THAT ARE NOT APPLICABLE)
TYPE OR PRINT ALL ENTRIES
Vendor ID#
(USF Use Only)
Part 1 – Vendor Information: New Application
 Change of Information 
_____/_____/______
(Application Date)
Name of Business or Payee:____________________
Remittance Address: _______________________
___________________________________________
________________________________________
Address:
_____________________________
City: ____________ State: _______ Zip:________
___________________________________________
City: _____________ State: ________ Zip: _______
Business Phone Number:
Contact Person:
_______________________
_______________________________________________
Toll Free #:_____________________
Contact Phone Number (if different from business number):
Business Fax Number:
_______________________________________________
______________________
Contact Email Address:
Business Website Address:
_______________________________________________
______________________
Federal Identification (FEID) number or Social Security Number:
FEID #:_________________________________ Social Security #:________________________________
Specify Major Commodities or Services that your business offers:
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2
Type of Business (check one):
____Individual/Sole Proprietor
____Partnership
_____Corporation
List State/Federal Contracts in effect:
_______________________________________________________________________________________
Part 2 – Business Classification
Small, Minority or Women-Owned Business?
__________YES
__________NO
If answered yes above, please circle classification that applies below:
Federal Classifications
(If your Business is registered with the Small Business
Administration (SBA) or the Central Contractor
Registration (CCR) Website at:
https://www.bpn.gov/ccrinq/scripts/search.asp, please
circle the classification(s) in this column that applies
to your business.
State of Florida Certified
Minority Business Enterprise
(If you circle a classification in this
column, please provide a copy of your
Florida Statewide & Inter-Local
Certification with your application)
Non-Certified Minority Business
Enterprise
Non Profit
Organization
(Business must be at least 51% owned,
managed & controlled by minority
persons to select a classification in this
column.)
SBA 8(a) Certification
African American
African American
Minority Board
(please provide a copy of certificate with application)
(please provide a copy of certificate with
application)
(must be at least 51% owned, managed &
controlled by minority persons)
(51% or more Minority
Board of Directors)
Hispanic American
Hispanic American
(please provide a copy of certificate with
application)
(must be at least 51% owned, managed &
controlled by minority persons)
Minority
Employees
Small Disadvantaged Business
Certification
(please provide a copy of certificate with application
HUBZone Certification
Asian American
Asian American
(please provide a copy of certificate with application
(please provide a copy of certificate with
application)
(must be at least 51% owned, managed &
controlled by minority persons)
Veteran
Service Disabled Veteran
Native American
Native American
(please provide a copy of certificate with
application)
(must be at least 51% owned, managed &
controlled by minority persons)
American Woman
American Woman
(please provide a copy of certificate with
application)
(must be at least 51% owned, managed &
controlled by minority persons)
(51% or more Minority
Officers)
Minority
Community
(51% or more Minority
Community Served)
Other- Non Profit
Service-Disabled Veteran
Vietnam Veteran
(please provide a copy of certificate with
application)
Please submit a copy of your
certification if your business is certified
as a minority or woman-owned business
by another entity, i.e. City, County, or
WMBE Organization)
Women Owned
Minority Owned Business

If you select a classification that is certified by a Federal or State agency, please provide a copy of your certification for each agency along with
this application.

To determine your Federal Size Standard, please access the U.S. Small Business Administration’s website:
http://www.sba.gov/starting/indexwhatis.html or go to the SBA’s http://www.sba.gov/size to look up your North American Industry
Classification Systems (NAICS) Code and the qualifying number of employee’s or annual dollar amount. To register your business on the
Central Contractor Registration (CCR) Website visit https://www.bpn.gov/ccr/scripts/index.html

If you are using Federal Size Standards, please specify the codes used:
NAICS Code: _______
Number of Employees: ___________ or Annual Amount: ________

If you are not a State of Florida Certified Minority Business Enterprise and would like to download the application for certification of Minority
Business Enterprise for the State of Florida and view the State of Florida’s Eligibility criteria, please go the Office of Supplier Diversity’s
website at: http://osd.dms.state.fl.us.
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Part 4 – Purchase Order and Payment Preferences
By which delivery method do
you prefer to receive purchase
orders?


Fax
Postal mail
Payment Discount Terms:
By which delivery method do you prefer to
receive payment?



2% Net 10
Other:
_______________________
Check
Credit Card
(USF Procurement Card)

Electronic Funds Transfer (EFT)
Part 4 – Signature
I certify to the best of my knowledge and belief, that the business or payee identified in this vendor application, and its
principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any
Federal Department or Agency.
I certify that the information supplied herein, including all attachments, is correct to the best of my knowledge. I further
certify that in doing business with the State of Florida my firm is in compliance with Chapter 112, Florida Statutes relating to
conflict of interest (to review the Statute in full, visit http://www.flsenate.gov/statutes).
_______________________________
Name of Person Signing Application
________________________________
Title
_______________________________
Signature
________________________________
Date
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4
University of South Florida
Purchasing & Property Services
Request for Taxpayer Identification and Certification
(Substitute for IRS Form W-9)
Instructions:
1. Use this form only if you are a U.S. person (including U.S. resident aliens). If you are a foreign person, use the
appropriate Form W-8.
2.
3.
4.
5.
Complete Part 1 by completing the one row of boxes that corresponds to your tax status.
Complete Part 2 by providing your Payment Remittance Address
Complete Part 3 if you are exempt from Form 1099 reporting.
Complete Part 4 by signing & dating form.
Part 1 – Tax Status: (complete only one row of boxes)
Individuals:
(Fill out this row)
Sole Proprietor:
(Fill out this row)
Individual’s Name: (first name, middle initial, last name)
Individual’s Social Security Number
____________________ ____ ____________________
___ ___ ___ - ___ ___ - ___ ___ ___ ___
A sole proprietorship may have a “doing business as” trade name, but the legal name is the name of the business owner.
Business Owner’s Name: (REQUIRED)
Business Owner’s Social Security Number
Business or Trade Name
(OPTIONAL)
___ ___ ___ - ___ ___ - ___ ___ ___ ___
__________________ ____
____________________________
(First Name)
(Middle Initial)
or Employer ID Number
____________________________
(Last Name)
Partnership:
(Fill out this row)
Name of Partnership:
___ ___ - ___ ___ ___ ___ ___ ___ ___
____________________________
Partnership’s Employer ID Number
Partnership’s Name on IRS records
(see IRS mailing label)
___ ___ - ___ ___ ___ ___ ___ ___ ___
____________________________
____________________________
____________________________
Corporation,
exempt charity
or other entity:
(Fill out this row)
A corporation may use an abbreviated name or its initials, but its legal name is the name on the articles of incorporation.
Name of Corporation or Entity:
Are you
Employer ID Number
incorporated? D.B.A. or T.A.
companies? Attach
____________________________
YES
NO
all of the business
___ ___ - ___ ___ ___ ___ ___ ___ ___
names.
____________________________
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____________________________
5
Part 2 - Payment Remittance Address:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
Part 3 – Exemption: If exempt from Form 1099 reporting, check here:
AND circle your qualifying exemption reason
below:
1.
Corporation
Except there is
no exemption
for medical and
healthcare
payments or
payments for
legal services.
2.
Tax Exempt
Tax Exempt
Charity under
501(a) (includes
501(c)(3)), or
IRA
3.
The United
States or any of
its agencies or
instrumentalities
4.
A state, the
District of
Columbia, a
possession of
the United
States, or any of
their political
subdivisions.
5.
A foreign government or
any of its political
subdivisions.
Part 4 – Certification: Under penalties of perjury, I certify that:
1.
2.
3.
The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be
issued to me), and
I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been
notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to
report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding and
I am a U.S. person (including a U.S. resident alien).
Certification Instructions – You must cross out item 2 above if you have been notified by the IRS that you are currently subject to
backup withholding because you have failed to report all interest and dividends on your tax return.
Name of Person completing this form: ____________________________________
Title of Person completing this form: _____________________________________
Signature: _____________________________________ Date: ______________ Phone: (_____) _______________
Address: ________________________________________ City: __________________ State: _____ ZIP: _______
E-Mail Address: ___________________________
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