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E m e r g e n c y P r e p a r e d n e s s M e ettiin
ngg
June 20, 2013, 0900-1100
Agenda Items
1) Introductions
Time
0900
Present: Ron Sisson, Michael Pointer, James Esparza, Janette Deremo, Jennifer Meeks, Yvette Cope, Bill
Kelly, Lorraine Jones, Gayle Robinson, Michelle Wehmer, Kyle Fleher, Lisa Abela, Lou Dartanner,
Susanna Shaw and Jan Koegler.
2) 2013-14 Hospital and Healthcare Preparedness Grant Priorities
a) Review draft priorities
Request partners to submit resource needs and justification to incorporate in grant.
Continuity of Operations (COOP) planning for disasters is a priority in this year’s
grant. This is documented in Disaster Healthcare Coalition Governance Doc pg 25.
Templates and COOP planning for organizations part of the coalition priorities.
Ongoing activities include: decon, mass fatality, multi-casualty, etc.
b) Proposed calendar of exercises and drills
Partners reviewed scheduled exercises for 2013-2014. Multicasualty and foodborne
outbreak exercises are main focus for Sept-December.
c) Suggested activities and requests:
Marian requests funds to install satellite phone docking station.
Hospitals will need to complete a Hospital Preparedness Grant survey of surge capacity
by September. Staff will send it out.
Consider working on ability to integrate DHV/MRC volunteers into healthcare
organizations
.Airport MCI exercise with MRMC/SBCH/GVCH to receive real “victims”
3) Santa Barbara County Disaster Healthcare Coalition
a) Review signing of Disaster Healthcare Coalition partnership document
Presented draft signature page. No changes requested. Signature page and document
will go out to the group via email for their agency to sign and scan back to
EMSA/PHD.
b) Draft list of advisory committee members
A request for formal nomination of Advisory Members will go out in an email. Please
email back with your recommendations for appointment to the committee. The
committee minimum membership includes representatives from all healthcare and
other facilities/agencies.
4) Healthcare Surge Policy for County
a) What needs to be done to develop or put in writing a disaster surge policy?
Review and revise countywide healthcare surge procedure with coalition during
2013-14.
Hospitals to review and revise their own surge policy
5) Partner Emergency/Disaster Plans
0910
0925
0935
a) Best practices partner presentation.
Excellent presentation from Michael Pointer from Vista Del Monte on their evacuation plans
and disaster preparedness (including block captains, go backpacks, etc.) for independent living
residents. Drills resulted in evacuation time of 20 minutes (!).
b) Updated evacuation plan template for LTC facilities
CHC: requests access to ICS/NIMS training. See link below to FEMA website.
Recommend training for all supervisors/administrators. Also requested contact
information to participate in satellite phone drill w/ SLO and SB Counties.
6) Emergency Resources and Grant Purchases
a) Communications
b) Equipment
c) Supplies- Patient Wristbands for evacuations
Develop guidance for use of wristbands such as: include name/contact phone of facility
personnel and when to use
Distribute to ARC for use in general pop shelters
7) Preparing for November 21, 2013 Statewide Exercise
a) Foodborne outbreak scenario presentation –Michelle Wehmer, Epidemiologist
b) Suggestions for schedule and content of trainings and tabletop exercises
Partners will be sent a form to confirm level of participation in training and exercise
8) Roundtable: Participant Update on Current Activities and Needs
MRMC: Bringing Emergency Operations Plan online and in compliance with all Dignity
Health disaster policies, Arroyo Grande Hospital is now under the MRMC license so the EOM
have consistent policies.
Vista Del Monte: Planning a shelter in place drill, replacing doors per Office of Statewide
Health Planning and Development (OSHPD) who regulates construction of health facilities.
LVMC: Welcome new ED manager Yvette Cope, and welcome back to Bill Kelly and
Lorraine Jones! Updating Emergency Policies. Requested sample forms for documenting
patients during a surge when electronic medical records aren’t available or would take too
much time. Bill Kelly would like work with Cottage/Marian for code triage and also invite
prison & VAFB.
To be discussed during hospital subcommittee time at next meeting in LVMC 7/18.
SBCH: Reviewing Surge plan; evacuation chairs were installed; will participate in SB Airport
drill October 9.
SYTH: Updated Disaster Plan approved by Tribal Government and posted online; conducting
phone drill; installing back up generator to be completed end of July.
CHC: Welcome Jenifer, new to CHC; Current All Hazards Plan is vague, therefore working
to clarify roles; would like to be more involved in Statewide exercise, New DON,
ARC: Deployed shelters for memorial day and white fires; will be attending the SLO VOAD
CAL-EMA conference integrating Access/Functional needs in Emergency Management July
10-11.
GVCH: New hospital under construction; working to inventory disaster supplies and
determine where to store; requesting DECON suits
9) Hospital advisory group
a) Hospital DECON
b) Disaster inventory
0945
0955
1020
1030
c) Evacuation equipment training
10) Next Meeting: July 18, 2013 at Lompoc Valley Medical Center