This meeting is being recorded for informational purposes only. SOUTH EASTERN SCHOOL DISTRICT www.sesdweb.net Draft AGENDA July 9, 2015 July 16, 2015 6:30 P.M. – Committee of the Whole 7:30- P.M. – Board Meeting - Community Room I. CALL TO ORDER/OPENING EXERCISES II. ROLL CALL III. SUPERINTENDENT’S REPORT IV. PRESENTATION V. COMMENTS FROM THE STUDENT REPRESENTATIVES VI. VII. PUBLIC COMMENT ON AGENDA RELATED ITEMS (This is a business meeting of the School Board of Directors. You will be allowed one opportunity, not longer than 5 minutes to speak. Please be considerate of others.) APPROVAL OF MINUTES June 18, 2015 VIII. APPROVAL OF AGENDA IX. COMMENTS FROM THE BOARD CONSENT AGENDA X. SCHOOL RELATED PROGRAMS A. Enrollment Student Enrollment for June 2015 is reported. (Attachment X.A) B. Informational The fourth marking period honor rolls for Kennard-Dale and SEMS-East are presented as an informational item. (Attachment X.B) July 16, 2015 XI. BUSINESS OPERATIONS A. Financial Reports (Attachment XI.A1) 1. Receipts Ledger Board Summary Report Expenditure Budget by Category 2. Treasurer’s Report – (Attachment XI.A2) B. Bills List (Attachment XI.B) 1. 2. 3. 4. General Fund Enterprise Fund (Cafeteria) Payroll Construction Projects C. Commonwealth Funds The school district has been notified that funds were transferred from state to district depositories. (Attachment XI.C) D. Special Purpose Funds Reports (Attachment XI.D) Cafeteria E. XII. Major Purchases It is reported that budgeted purchase orders exceeding $2,500.00 have been issued. (Attachment XI.E) COMMITTEE REPORTS TO THE BOARD A. B. C. York County School of Technology LIU 12 Meeting There was an Executive Session for personnel, confidential, and privileged information on June 18, 2015 in the Community Room of the Administration Building. ACTION AGENDA XIII. BUSINESS OPERATIONS A. Budget Transfers. It is requested that the 2014-2015 June budget transfers be approved. (Attachment XIII.A) 2 July 16, 2015 B. Recommend approval of agreement with Southern Regional Police Department for a School Resource Officer effective July 1, 2015 to December 31, 2015 at a rate of $78.95 per hour, and from January 1, 2016 to June 30, 2016 at a rate not to exceed $82.90 per hour, 8.0 hours per student day. Additional police services requested shall be billed at $78.95 per hour from July 1, 2015 to December 31, 2015, and from January 1, 2016 to June 30, 2016 shall be billed at a rate not to exceed $82.90 per hour. Intent to renew annual agreement to be communicated in writing by June 1, 2016; intent to cancel to be communicated in writing by June 30, 2016. C. It is reported that Plancon Part I: Interim Reporting (Retrofit LED Site Light Heads) has been reviewed and approved by the Bureau of Budget and Fiscal Management, Pennsylvania Department of Education, for Fawn Area Elementary School. D. It is reported that the Superintendent signed a contract with Community Progress Council, Inc. to provide meals/snacks for the Early Head Start/Head Start of York County Program at Delta-Peach Bottom Elementary for the 2015-2016 school year. Head Start is to be invoiced for the cost. E. It is reported that the Superintendent signed an agreement with Earth Networks, Inc. for WeatherBug technology to be installed and implemented at South Eastern Intermediate School for $7,990.00 for a lifetime subscription. F. Recommend approval of change order #18 with eciConstruction at Fawn Area Elementary to install fire treated plywood at damaged lightweight concrete deck drains for a cost of $756.00. (Fund 35 Plan Con) G. Recommend approval of change order #19 with eciConstruction at Fawn Area Elementary to install additional exterior caulking of joints for a cost of $4,516.00. (Fund 35 Plan Con) H. Recommend approval of change order #20 with eciConstruction at Fawn Area Elementary to furnish and install new wood door, hardware and glass at the nurse’s station for a cost of $605.00. (Fund 35 Plan Con) I. Recommend approval of change order #7 with Frey Lutz at Fawn Area Elementary for ductless split system in room D32 AV Room for a cost of $8,160.00. (Fund 35 Plan Con) J. Recommend approval of change order #8 with Frey Lutz at Fawn Area Elementary for ductless split system in room D36 Storage Room for a cost of $7,775.00. (Fund 35 Plan Con) K. Recommend approval of change order #9 with Frey Lutz at Fawn Area Elementary for ductless split system in room C38 Storage Room for a cost of $7,775.00. (Fund 35 Plan Con) L. Recommend approval of change order #21 with eciConstruction at Fawn Area for three new combination unit visual display boards not to exceed $4,000.00. (Fund 35 Plan Con) 3 July 16, 2015 M. Recommend approval of D. Marsteller to repair blacktop at Fawn Area Elementary where existing fuel oil tank was removed for a cost of $4,000.00. (Fund 35 Plan Con) N. Recommend approval of change order #2 with LTS Plumbing & Heating at Stewartstown Elementary for 26 new sinks for a cost of $10,751.20. (Fund 35 Plan Con) O. Recommend approval of change order #3 with LTS Plumbing & Heating at Stewartstown Elementary for two new direct vent water heaters for a cost of $18,441.66. (Fund 35 Plan Con) P. Recommend approval of additional surveying services with Site Design Concepts for revising driveway layout and relocating driveway entrance to split travel lanes around dumpster pad and add 2 parking spaces at Fawn Area Elementary for a cost of $1,000.00 plus reimbursables (mileage, copying, etc.). (Fund 35 Plan Con) XIV. OTHER BUSINESS XV. A. It is recommended that the following list of staff members be approved to attend conferences. Cost not to exceed $862.89. (Attachment XIV.A) B. It is requested that the attached list of field trips for 2015-2016 be approved. (Attachment XIV.B) POLICIES The following policies are presented for review: (Attachment XV) 113.3 116 127 137 138 212 Screening and Evaluations for Students with Disabilities Tutoring Assessment System Home Education Programs English as a Second Language/Bilingual Education Program Reporting Student Progress XVI. PERSONNEL A. Recommend approval of salaries for Act 93 administrators and Director of Human Resources effective July 1, 2015. B. It is recommended that the compensation for Superintendent, Dr. Rona Kaufmann, be increased and fixed at an annual salary of $___________ in accordance with her current contract. 4 July 16, 2015 C. Extracurricular Positions. It is recommended that the following individuals listed below be appointed to the extracurricular position as listed with compensation rates as determined by the Collective Bargaining Agreement: Name David Lippiard Amy Buckner Position Assistant Varsity Soccer Coach – Boys – Fall Choral Director – SEIS XVII. MEETINGS There will be Committee of the Whole Meetings on August 6, September 3, October 1, November 5 and December 3, 2015 at 6:30 p.m. The meetings will be held in the Administration Building – Community Room. XVIII. PUBLIC COMMENT ON NON-AGENDA RELATED ITEMS (This is a business meeting of the School Board of Directors. You will be allowed one opportunity not longer than 5 minutes to speak. Please be considerate of others.) XIX. ADJOURNMENT 5