This meeting is being recorded for informational purposes only.
SOUTH EASTERN SCHOOL DISTRICT
www.sesdweb.net
Draft AGENDA July 9, 2015
July 16, 2015
6:30 P.M. – Committee of the Whole
7:30- P.M. – Board Meeting - Community Room
I.
CALL TO ORDER/OPENING EXERCISES
II.
ROLL CALL
III.
SUPERINTENDENT’S REPORT
IV.
PRESENTATION
V.
COMMENTS FROM THE STUDENT REPRESENTATIVES
VI.
VII.
PUBLIC COMMENT ON AGENDA RELATED ITEMS
(This is a business meeting of the School Board of Directors. You will be allowed one
opportunity, not longer than 5 minutes to speak. Please be considerate of others.)
APPROVAL OF MINUTES
June 18, 2015
VIII. APPROVAL OF AGENDA
IX.
COMMENTS FROM THE BOARD
CONSENT AGENDA
X.
SCHOOL RELATED PROGRAMS
A.
Enrollment
Student Enrollment for June 2015 is reported. (Attachment X.A)
B.
Informational
The fourth marking period honor rolls for Kennard-Dale and SEMS-East are presented as
an informational item. (Attachment X.B)
July 16, 2015
XI.
BUSINESS OPERATIONS
A.
Financial Reports (Attachment XI.A1)
1. Receipts Ledger
Board Summary Report
Expenditure Budget by Category
2. Treasurer’s Report – (Attachment XI.A2)
B.
Bills List (Attachment XI.B)
1.
2.
3.
4.
General Fund
Enterprise Fund (Cafeteria)
Payroll
Construction Projects
C.
Commonwealth Funds The school district has been notified that funds were transferred
from state to district depositories. (Attachment XI.C)
D.
Special Purpose Funds Reports (Attachment XI.D)
Cafeteria
E.
XII.
Major Purchases It is reported that budgeted purchase orders exceeding $2,500.00 have
been issued. (Attachment XI.E)
COMMITTEE REPORTS TO THE BOARD
A.
B.
C.
York County School of Technology
LIU 12 Meeting
There was an Executive Session for personnel, confidential, and privileged
information on June 18, 2015 in the Community Room of the Administration
Building.
ACTION AGENDA
XIII. BUSINESS OPERATIONS
A.
Budget Transfers. It is requested that the 2014-2015 June budget transfers be approved.
(Attachment XIII.A)
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July 16, 2015
B.
Recommend approval of agreement with Southern Regional Police Department for a
School Resource Officer effective July 1, 2015 to December 31, 2015 at a rate of $78.95
per hour, and from January 1, 2016 to June 30, 2016 at a rate not to exceed $82.90 per
hour, 8.0 hours per student day. Additional police services requested shall be billed at
$78.95 per hour from July 1, 2015 to December 31, 2015, and from January 1, 2016 to
June 30, 2016 shall be billed at a rate not to exceed $82.90 per hour. Intent to renew
annual agreement to be communicated in writing by June 1, 2016; intent to cancel to be
communicated in writing by June 30, 2016.
C.
It is reported that Plancon Part I: Interim Reporting (Retrofit LED Site Light Heads) has
been reviewed and approved by the Bureau of Budget and Fiscal Management,
Pennsylvania Department of Education, for Fawn Area Elementary School.
D.
It is reported that the Superintendent signed a contract with Community Progress Council,
Inc. to provide meals/snacks for the Early Head Start/Head Start of York County Program
at Delta-Peach Bottom Elementary for the 2015-2016 school year. Head Start is to be
invoiced for the cost.
E.
It is reported that the Superintendent signed an agreement with Earth Networks, Inc. for
WeatherBug technology to be installed and implemented at South Eastern Intermediate
School for $7,990.00 for a lifetime subscription.
F.
Recommend approval of change order #18 with eciConstruction at Fawn Area
Elementary to install fire treated plywood at damaged lightweight concrete deck drains
for a cost of $756.00. (Fund 35 Plan Con)
G.
Recommend approval of change order #19 with eciConstruction at Fawn Area
Elementary to install additional exterior caulking of joints for a cost of $4,516.00. (Fund
35 Plan Con)
H.
Recommend approval of change order #20 with eciConstruction at Fawn Area
Elementary to furnish and install new wood door, hardware and glass at the nurse’s
station for a cost of $605.00. (Fund 35 Plan Con)
I.
Recommend approval of change order #7 with Frey Lutz at Fawn Area Elementary for
ductless split system in room D32 AV Room for a cost of $8,160.00. (Fund 35 Plan Con)
J.
Recommend approval of change order #8 with Frey Lutz at Fawn Area Elementary for
ductless split system in room D36 Storage Room for a cost of $7,775.00. (Fund 35 Plan
Con)
K.
Recommend approval of change order #9 with Frey Lutz at Fawn Area Elementary for
ductless split system in room C38 Storage Room for a cost of $7,775.00. (Fund 35 Plan
Con)
L.
Recommend approval of change order #21 with eciConstruction at Fawn Area for three
new combination unit visual display boards not to exceed $4,000.00. (Fund 35 Plan Con)
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July 16, 2015
M.
Recommend approval of D. Marsteller to repair blacktop at Fawn Area Elementary where
existing fuel oil tank was removed for a cost of $4,000.00. (Fund 35 Plan Con)
N.
Recommend approval of change order #2 with LTS Plumbing & Heating at Stewartstown
Elementary for 26 new sinks for a cost of $10,751.20. (Fund 35 Plan Con)
O.
Recommend approval of change order #3 with LTS Plumbing & Heating at Stewartstown
Elementary for two new direct vent water heaters for a cost of $18,441.66. (Fund 35 Plan
Con)
P.
Recommend approval of additional surveying services with Site Design Concepts for
revising driveway layout and relocating driveway entrance to split travel lanes around
dumpster pad and add 2 parking spaces at Fawn Area Elementary for a cost of $1,000.00
plus reimbursables (mileage, copying, etc.). (Fund 35 Plan Con)
XIV. OTHER BUSINESS
XV.
A.
It is recommended that the following list of staff members be approved to attend
conferences. Cost not to exceed $862.89. (Attachment XIV.A)
B.
It is requested that the attached list of field trips for 2015-2016 be approved.
(Attachment XIV.B)
POLICIES
The following policies are presented for review: (Attachment XV)
113.3
116
127
137
138
212
Screening and Evaluations for Students with Disabilities
Tutoring
Assessment System
Home Education Programs
English as a Second Language/Bilingual Education Program
Reporting Student Progress
XVI. PERSONNEL
A.
Recommend approval of salaries for Act 93 administrators and Director of Human
Resources effective July 1, 2015.
B.
It is recommended that the compensation for Superintendent, Dr. Rona Kaufmann, be
increased and fixed at an annual salary of $___________ in accordance with her current
contract.
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July 16, 2015
C.
Extracurricular Positions. It is recommended that the following individuals listed
below be appointed to the extracurricular position as listed with compensation rates as
determined by the Collective Bargaining Agreement:
Name
David Lippiard
Amy Buckner
Position
Assistant Varsity Soccer Coach – Boys – Fall
Choral Director – SEIS
XVII. MEETINGS
There will be Committee of the Whole Meetings on August 6, September 3, October 1,
November 5 and December 3, 2015 at 6:30 p.m. The meetings will be held in the
Administration Building – Community Room.
XVIII. PUBLIC COMMENT ON NON-AGENDA RELATED ITEMS
(This is a business meeting of the School Board of Directors. You will be allowed one
opportunity not longer than 5 minutes to speak. Please be considerate of others.)
XIX. ADJOURNMENT
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