AY 15/16 Important Dates Calendar
for A&S Department Chairs/Directors
DATES ARRANGED BY TOPIC
Dates may be subject to change. All due dates mean due in Dean’s Office unless otherwise noted.
Academic Fairs Contact: Kate Elias, Assistant Dean
November 7
Admissions Fall Preview Day I (all programs with reps)
October TBD
Fall Graduate Programs Open House (all programs with reps)
November 21
Admissions Fall Preview Day II (all programs with reps)
JanuaryTBD
Winter Graduate Programs Open House (all programs with reps)
TBD SQ
Accepted Student Open House (all programs with reps)
TBD SQ
Spring Graduate Programs Open House (all programs with reps)
Advising & Registration Contact: Kate Elias, Assistant Dean
October 26 – November 13
Advising Period for winter
November 16
Advance registration begins for winter
January 25 – February 12
Advising Period for spring
February 16
Advance registration begins for spring
April 18 – May 6
Advising Period for fall and summer
May 5
Advance registration begins for summer
May 9
Advance registration begins for fall
Annual Reviews APR contact: Heather Reis; Staff Review Contact: Rhonda Woods
January 20 & 25
Optional APR Norming Sessions for Chairs and Directors
February 6
Chair Evaluations (by faculty) due to dean’s office
February 8
T/TT/NTT Faculty APRs due to Dean’s Office (2nd Monday in Feb)
February 15
Chairs Annual Performance Expectations due to Dean’s Office
February 22-26
Chairs meet with Dean to discuss APRs and Expectations
TBD
Staff Self-Evaluation Submitted to Supervisors
TBD
Preliminary Staff Evaluation by supervisor submitted to Dean’s Office
TBD
Chairs meet with staff to discuss evaluations
TBD
Final Staff Evaluation Submitted to Dean’s Office
Awards and Scholarships (Student) Contact: Kate Elias, Assistant Dean
April 1
Naef Scholarship nominations
April 15
LeRoux & Hickey award nominations
April 15
Departmental student award nominations
June 10
A&S Student Awards Ceremony
Awards and Scholarships (Faculty-Staff) Contact: Kathleen La Voy, Associate Dean
April 15
Faculty & Staff award nominations (winners announced All College Day)
Budgets Contact: Sally Hogan, Budget Manager
November TBD
New funding request forms and workloads for AY 15/16 budget request
December 2
Closed Budget Session with EC and FSS
December 4
Departmental annual budget proposal
December 15
Conference travel funding requests for students in departmental honors
August 1
Chairs receive final budget for upcoming year
Class Dates
September 23
January 4
March 29
Fall quarter classes begin
Winter quarter classes begin
Spring quarter classes begin
Contracts Contact: Sally Hogan, Budget Manager
November 7
Winter quarter LOA worksheets
February 9
Spring quarter LOA worksheets
April 11
Summer quarter LOA worksheets
August 8
Fall quarter LOA worksheets
Course Scheduling Contact: Rhonda Woods, Academic Program Manager
See Production Calendar, which is available separately from this calendar
Curriculum Committee Contact: Rhonda Woods, Academic Program Manager
October 1
Curricular proposals due to Curriculum Committee
December 1
Catalog Revisions Due
Events
September 10-11
September 10
September 16
September 18
September 18
September 21
September 21
September 22
September 30
October 1
October 29
November 17
February 16
February 25
April 12
April 7
May 17
June 3
June 10
Saturday, June 11
Sunday, June 12
New Faculty Institute
Grad Directors Summit
A&S College Convocation
President’s Welcome
A&S Executive Committee Retreat
New Student Academic Convocation
A&S new faculty training session
A&S new student Welcome
Provost’s Convocation
Mass of the Holy Spirit
A&S Fall All College Meeting
A&S Fall Works-In-Progress Luncheon
A&S Winter All College Meeting
A&S Winter Works-In-Progress Luncheon
A&S Spring All College Meeting
University Mission Day
A&S Spring Works-In-Progress Luncheon
All College Day
A&S Student Awards Ceremony
Baccalaureate Mass
Commencement
Executive Committee Meetings Contact: Heather Reis, Assistant to the Deans
Retreat: September 18
October 7
October 28
November 18
Budget Planning Meeting: Dec 2
Dec 9
January 6
January 27
February 17
March 9
March 30
April 20
May 11
June 1
(Graduate) Executive Committee Meetings Contact: Kathleen La Voy, Associate Dean
Summit: September 10
October 14
November 4
November 25
February 3
February 24
March 16
April 27
May 18
June 8
Faculty Development
Oct-Nov TBD
January 15
February 15 (tentative)
June 30
June 30 (tentative)
August 1 (tentative)
Student Research Assistant applications
Faculty Development funds applications (Contact: Rhonda Woods)
Faculty Summer Fellowship Applications
Faculty & Staff Development receipts (contact: Rhonda Woods)
Faculty Research Fellowship reports
Applications for NEH summer stipends
Promotion and Tenure Contact: Heather Reis Fike, Assistant to the Deans
October 5
Promotion/tenure applications due including chair and dept review letters
January 15
Mid-probationary review files due including chair and dept review letters
February 15
Junior Faculty Development Grant applications due in Dean’s Office
March 15
Proposed external reviewers for promotion/tenure due to chairs
March 20
List of external reviewers for promotion/tenure files due to Dean’s Office
April 1
Scholarly materials for external review due from faculty applying for
promotion/tenure fall of 2015 to Dean’s Office
June 24
First year review letters due to Dean’s Office
Sabbaticals Contact Person: Heather Reis Fike, Assistant to the Deans
November 1
Sabbatical applications for 2015-2016
December 1
Sabbatical reports due from sabbaticals ending with 14SQ
March 15
Sabbatical reports due from sabbaticals ending with 14FQ
June 1
Sabbatical reports due from sabbaticals ending with 15WQ
DATES ARRANGED BY QUARTER
Dates may be subject to change. All due dates mean due in Dean’s Office unless otherwise noted.
Fall
September 10-11
September 10
September 16
September 18
September 18
September 21
September 21
September 22
September 23
September 30
New Faculty Institute
Grad Directors Summit
A&S College Convocation
President’s Welcome
A&S Executive Committee Retreat
New Student Academic Convocation
A&S new faculty training session
A&S new student Welcome
Fall quarter classes begin
Provost’s Convocation
October TBD
October 1
October 1
October 5
October 7
October 14
October 28
October 26 – November 13
October 29
Fall Graduate Programs Open House (all programs with reps)
Curricular proposals due to Curriculum Committee
Mass of the Holy Spirit
Promotion/tenure applications due including chair and dept review letters
Executive Committee Meeting
Grad EC Meeting
Executive Committee Meeting
Advising Period for winter
A&S Fall All College Meeting
November TBD
November TBD
November 1
November 4
November 7
November 7
November 16
November 17
November 21
November 25
New funding request forms and workloads for AY 15/16 budget request
Student Research Assistant applications
Sabbatical applications for 2015-2016
Grad EC Meeting
Admissions Fall Preview Day I (all programs with reps)
Winter quarter LOA worksheets
Advance registration begins for winter
A&S Fall Works-In-Progress Luncheon
Admissions Fall Preview Day II (all programs with reps)
Grad EC Meeting
December 1
December 1
December 2
December 4
December 9
December 15
Catalog Revisions Due
Sabbatical reports due from sabbaticals ending with 14SQ
Closed Budget Session with EC and FSS
Departmental annual budget proposal
Executive Committee Meeting
Conference travel funding requests for students in departmental honors
Winter
January 4
January 6
January 15
January 15
Winter quarter classes begin
Executive Committee Meeting
Faculty Development funds applications Due
Mid-probationary review files due including chair and dept review letters
January 23
January 20 & 25
January 25 – February 12
January 27
Winter Graduate Programs Open House (all programs with reps)
Optional APR Norming Sessions for Chairs and Directors
Advising Period for spring
Executive Committee Meeting
February 3
Grad EC Meeting
February 6
February 8
February 9
February 15
February 15 (tentative)
February 15
Chair Evaluations (by faculty) due to dean’s office
T/TT/NTT Faculty APRs due to Dean’s Office (2nd Monday in Feb)
Spring quarter LOA worksheets
Chairs Annual Performance Expectations due to Dean’s Office
Faculty Summer Fellowship Applications
Junior Faculty Development Grant applications due in Dean’s Office
February 16
February 16
February 17
February 22-26
February 24
February 25
Advance registration begins for spring
A&S Winter All College Meeting
Executive Committee Meeting
Chairs meet with Dean to discuss APRs and Expectations
Grad EC Meeting
A&S Winter Works-In-Progress Luncheon
March 9
March 16
March 15
March 15
March 20
March 30
Executive Committee Meeting
Grad EC Meeting
Proposed external reviewers for promotion/tenure due to chairs
Sabbatical reports due from sabbaticals ending with 14FQ
List of external reviewers for promotion/tenure files due to Dean’s Office
Executive Committee Meeting
Spring/Summer
TBD
TBD
TBD
TBD
TBD
TBD
Accepted Student Open House (all programs with reps)
Spring Graduate Programs Open House (all programs with reps)
Staff Self-Evaluation Submitted to Supervisors
Preliminary Staff Evaluation by supervisor submitted to Dean’s Office
Chairs meet with staff to discuss evaluations
Final Staff Evaluation Submitted to Dean’s Office
March 29
Spring quarter classes begin
April 1
April 1
April 7
April 11
April 12
April 15
April 15
April 15
April 18 – May 6
April 20
April 27
May 5
May 9
May 11
May 17
May 18
Naef Scholarship nominations
Scholarly materials for external review due from faculty applying for
promotion/tenure fall of 2015 to Dean’s Office
University Mission Day
Summer quarter LOA worksheets
A&S Spring All College Meeting
LeRoux & Hickey award nominations
Departmental student award nominations
Faculty & Staff award nominations (winners announced All College Day)
Advising Period for fall and summer
Executive Committee Meeting
Grad EC Meeting
Advance registration begins for summer
Advance registration begins for fall
Executive Committee Meeting
A&S Spring Works-In-Progress Luncheon
Grad EC Meeting
June 1
June 1
June 3
June 8
June 10
June 11
June 12
Executive Committee Meeting
Sabbatical reports due from sabbaticals ending with 15WQ
All College Day
Grad EC Meeting
A&S Student Awards Ceremony
Baccalaureate Mass
Commencement
June 15
June 30
June 30 (tentative)
First year faculty review letters due to Dean’s Office
Faculty & Staff Development receipts (contact: Rhonda Woods)
Faculty Research Fellowship reports
August 1 (tentative)
August 8
Applications for NEH summer stipends
Fall quarter LOA worksheets