POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart
electronically to marshag@unr.edu for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
******************************************************************************************************************
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
******************************************************************************************************************
Name of Incumbent(s) (if applicable): C. Jeanne Dellera-Tremaine
Position #: 11757
Current Title: Program Specialist, Education
(76310;3A;CM3501;CC062;E)
Department: Center for Education and Health
Services Outreach (CEHSO)
Current Range: 1
College/Division:
School of Medicine
Action Proposed: (check all that apply)
( ) New position : Proposed Range:
Proposed Title:
( X ) Title Change, Proposed Title: Associate Director, Continuing Medical Education
( X ) Proposed Reassignment from Range 1
to Range 2
( ) Revised PDQ only (no change in range or title)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Gerald Ackerman
Caroline Ford
Asst Dir, CEHSO
Director, CEHSO
Immediate Supervisor’s Signature
Date
Director/Chair/Dean John McDonald
Vice Pres, Health Science / Dean, SOM
Approved for Salary Placement Committee review.
Date
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Interim Exec Vice Pres & Provost
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
CUPA Code:
Job Class Code:
Exempt: Yes or No Census Code:
Range:
Effective Date:
Approved Title:
_____________________________________________________________________________
Employee Signature
Date
(Employee sign and send to HR for personnel file after PDQ approval for personnel file)
Rev: 2/5/2008
Position Description – Associate Director, Continuing Medical Education
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Associate Director of Continuing Medical Education (CME) provides academic leadership and
fiscal management for the Office of Continuing Medical Education and Professional Development in
the Center for Education and Health Services Outreach (CEHSO) under the University of Nevada
School of Medicine (UNSOM). The Associate Director is responsible for program quality, fiscal
management, and administrative aspects of the portfolio of programs.
The Associate Director reports to the Director, Center for Education and Health Outreach (CEHSO),
and confers with the Director, CME and Professional Development.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
60% - Program Development and Oversight
 Plan and develop CME and Continuing Education (CE) activities in coordination with CEHSO
programs, UNSOM departments, community partners and joint sponsors
o Conduct needs assessment of healthcare professionals to determine appropriate
educational topics
o Approve program development opportunities with deans, chairs, and directors
o Coordinate professional development activities with other Health Sciences division
entities
o Develop learning objectives and educational outcomes for program activities
 Manage conference planning activities
o Oversee design, production and distribution of marketing materials
o Create correspondence with faculty, program attendees, vendors and others
o Oversee pre- and on-site program logistics
o Negotiate and approve final contract with hotel and approve technical support for a-v
equipment
 Audit CME activities annually, approve continued sponsorship, if warranted, or recommend
corrective action
 Manage activity data for reporting purposes
25% - Fiscal Management
 Develop and oversee individual program budgets
o Monitor financial status of individual activities
 Oversee unit income and expenses
o Set fee schedules and prepare quotes for internal and external sources
o Identify and develop new sources of revenue for CME office
o Serve as primary contact for commercial support through interaction with local and
regional supporters, solicit and secure funding for CME activities
 Develop programmatic, financial, and logistical reports
 Allocate, monitor, and submit reports for Medical Education grants budget
 Assure the distribution, tracking, and archiving of final executed contracts and received grant
requests
Position Description – Associate Director, Continuing Medical Education
Page 3
5% - Human Resource Administration
 Supervise, delegate to, and prioritize assignments for conference staff
 Set timelines for administrative and student staff for relevant projects
5% - ACCME Accreditation
 Maintain knowledge about Accreditation Council for Continuing Medical Education (ACCME)
and American Medical Association (AMA) requirements for accreditation
 Assure compliance with ACCME requirements and policies regarding commercial support
 Develop and submit accreditation reports
 Maintain relationships with national and state accrediting bodies
5% - Training
 Teach CME 101 workshops
 Train UNSOM personnel in CME procedures
 Provide technical assistance to joint-sponsors of CME activities
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
The Associate Director has a high degree of visibility and is a representative of UNSOM in the various
community partnerships with corporate medicine, physician practices, and public/private agencies.
Their judgments require political sensitivity, diplomacy, artful collaboration with diverse interests and
opinions, and verification with appropriate policies and procedures. Indiscretion, misinformation,
misrepresentation and poor judgment will damage credibility of the School and the Division will affect
the potential for revenue generation and will hinder the delivery of programming to our preceptors,
faculty, health professionals, students and residents.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 ACCME criteria, guidelines and standards for commercial support
 CME/CE requirements for health professional
 Needs assessment methods for healthcare professionals
 Contract negotiations and oversight
 Adult learning theory and practices
 Program development concepts from design to implementation
 Assessment and evaluation methods and applications
 Financial and accounting practices and interpretation and analysis of financial reports
Skills:







Human resources supervision and management
Facilitation skills
Project Management
Critical thinking/inquiry skills
Excellent oral and written communication
Conflict resolution skills, mediation, and problem resolution skills
Excellent time management skills
Position Description – Associate Director, Continuing Medical Education



Page 4
Excellent interpersonal and human relation skills
Excellent organizational skills
Proficient in use of personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Work with numerous professionals from various disciplines including healthcare professionals,
upper management, teaching and clinical faculty, support staff, independent contractors and
community members
 Create proposals, quotes, and contracts for internal and external constituents
 Plan and produce effective educational activities for healthcare professionals
 Manage difficult situations and individuals to produce positive outcome
 Remain flexible and work independently to coordinate multiple projects with multiple deadlines,
with latitude for initiative and independent judgment
 Work with partner organizations and to organize people for collaborative projects
 Delegate tasks appropriately and effectively
 Respond and work during non-traditional (evening and weekend) hours
 Travel approximately 20% of the time and/or as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal:
 Faculty – collaborate and develop educational activities and identify healthcare professional
needs
 CEHSO program directors- collaborate and develop educational activities
 UNSOM and Health Science Division – collaborate and develop educational activities and
identify healthcare professional needs
 Fiscal coordinator – develop unit budget, review individual program budgets and identify
revenue sources
 CEHSO Staff – delegate tasks, provide training on CME policies and procedures
External:
 Community physicians and other healthcare providers – provide educational programs,
collaborate and develop educational activities
 Healthcare organizations and staff – collaborate and develop educational activities and
identify and evaluate healthcare professional needs
 Community and State agencies – negotiate agreements for joint-sponsorship
 Sales managers and banquet personnel - negotiate contracts
 Commercial supporters – request grant support, arrange for exhibitors and ensure compliance
with ACCME policies
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
Position Description – Associate Director, Continuing Medical Education
b.
Page 5
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years or a Master’s Degree and one year of experience in
management and development of continuing education programs
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None