Washington State TRiO Association Board
Meeting Minutes
DATE: 3/24/11
TIME: 3:00 P.M.
Present: Marc Coomer, Dean Kelly, Carrie Staloch, Aaron Brown,
Lonni Rodriguez-Funk, Raymond Herrera
Guests: None
Recorder: Lonni Rodriguez-Funk
TOPIC
DISCUSSION
DECISION/ACTION
Marc Coomer
Call to Order
Review and
Approval of
Minutes
January/February
Treasurer Report RaymondBills that have cleared: $2,054.90.
Waiting for credit from NASP/Lois Rasmussen for
$3,700. Waiting on this credit so that that the
following outstanding balances can be paid:
T-shirts: $2,055.60 & Fact Book: $1,648.
Current balance: Approx. $2,000.
How do we want to spend $2000.00 balance?
January- COE conference dates need
to be corrected.
February- Minutes approved.
It was suggested the board look into
awarding state scholarships or starting
a TRiO media campaign with
remaining funds. Further details or
suggestions to be covered at next
meeting.
Does the WSTA board need to submit taxes?
Ray will check to see if the Board
needs to file a tax return.
This year was strongest meeting. 288 students
participated in Student Leadership Conference
exceeding goal of 200. What is the refund process
for those programs that registered and did not
attend? Where are the extra t-shirts for this event?
Marc will check with Kim Requa
regarding refunds for Student
Leadership Conference and location of
t-shirts. It was suggested Centralia
College be recognized for their part in
planning event.
Next year: Implement mock panel
process with talking points &
questions beforehand as Senators do
not make decisions regarding TRiO
funding. Plan for a place to eat lunch.
Board will send out email thanking
those who participated in planning of
event. Carrie will write hand written
thank you notes on behalf of the Board
to Student Leadership event
volunteers.
Committee
Reports
Student
Leadership
Conference
COE
Policy Seminar
Eight (8) staff and three (3) alumni attended
conference and were able to meet with eleven (11)
offices and four (4) elected officials who were given
WA ST. TRiO Fact Books. TRiO alumni found trip
to be beneficial and were reminded to continue to
advocate for TRiO programs.
Monday April 11, 2011. Dean shared agenda.
CWU
Agenda available at www.nasp-trio.org
Professional
Development Day
Registration may be handled on site in
the future as it was difficult for alumni
to register. Senate offices prefer to
schedule meetings two (2) weeks out
instead of one (1) month ahead. TRiO
will continue to try to schedule
meetings as early as possible.
Thank you cards will be written to all
offices that were visited.
Marc will lead the welcome and give
quick overview of goals, policy
seminar update and student leadership
conference.
Board will acknowledge those who
helped plan student leadership
conference in Olympia.
Lucy may speak briefly regarding
NASP conference preview.
Board discussed possibility of giving out awards for
the following: Distinguished Service, Advocacy &
Emerging Leaders. Would we like to name any of
these awards after former TRiO students or staff?
Because of short turnaround time,
Board will award this year’s recipients
and will then seek votes from TRiO
members through email next year.
Board will add suggestions for this
process and for names of scholarships
to the CWU-Professional
Development Day evaluation forms.
Total cost for all awards not to exceed
$150.00. Aaron will look into ordering
awards.
It was suggested that an Upward Bound grant
planning seminar be offered before or after CWU
Staff Development Day.
Responses of 7-8 people not enough
interest to warrant workshop. Marc
will talk with Deli Judal to propose a
date during the summer or fall.
Fact Book
Dean- There are thirty (30) extra TRiO Fact Books
to give out.
Email Dean people or community
partners you would like fact book to
be mailed out to.
Adjournment
Meeting adjourned at 4:00 P.M.
Next Meeting
Next meeting scheduled for Tuesday April 12, 2011
at 3:00 P.M.