PRP 5460 - Disposal/Movement of Fixed Assets/Equipment
Issued by: Robert J. Parrish, V.P. for Administrations
Effective Date: 11/13/95
Replaces PRP 5453 and 5460 (dated 9/18/85)
Notes: Approved by GAC 9/28/95; by Forum 11/8/95; by Cabinet 11/13/95
Purpose
The purpose of this policy is to insure that all university furnishings and equipment which are
either to be moved within departments on campus or disposed, if deemed ho longer needed by
a department, is done effectively and in accordance with the property management procedures
of Bloomsburg University.
Steps to be taken when property is to be moved between departments or disposed of from a
department are as follows
Furnishings and equipment to be moved within or between departments
Department
Send property transfer request (PTR), attachment A, to Maintenance with information on
quantity, location, description, Bloomsburg University (BU) fixed asset number and appropriate
department signatures.
Enter maintenance work order (MWO) on Mapper referencing the five digit code number that is
on the PTR.
Retain the gold department copy of the PTR.
Maintenance
Schedule the MWO as soon as the PTR is received from the department
Retain the white maintenance original of the PTR and give the yellow inventory control copy to
Receiving after the items have been removed from the department.
Receiving
Record the movement of the fixed asset in accordance with the BU Property Management
Procedure.
Furnishings and equipment no longer needed by the department are to be declared surplus
Department
Send property transfer request (PTR) to Purchasing with information on quantity, location,
description (include manufacturer, model number, serial number), BU tag number and general
condition of the items to be disposed. Attach a list if there are a number of items. A letter may
also be appropriate if additional information is known; such as, any parties interested in the
items to be disposed, estimation of any resale value, the cost to fix a piece of equipment if
known, etc.
Retain the gold department copy of the PTR.
Purchasing
Receive PTR from the department on furnishings and equipment to be disposed.
Forward to the PTR to Maintenance with a determination on how the items are to be disposed. If
the items have value for reuse by BU they will be kept in storage and will be available for any
department with a need. If the items have no value to the university, they will be disposed in an
appropriate manner.
Enter the maintenance work order (MWO) on Mapper referencing the five digit code number
that is on the PTR.
Retain the pink purchasing copy of the PTR; send a copy to the fixed asset accountant.
Maintenance
Schedule the MWO as soon as the PTR is received from Purchasing.
Retain the white maintenance original of the PTR and give the yellow inventory control copy to
Receiving after the items have been removed from the Department and relocated to the new
destination.
Receiving
Record the movement of the fixed asset in accordance with the BU Property Management
Procedure
When equipment is still usable by the department, and the intent is to use it in the future, it
should be stored within the department. Storage space at the university is very limited and will
not be used for items that do not have a definite defined future use.
Once a department has requested removal of equipment from the department, any department
at the university with a need for such equipment can obtain it on a first-come basis. Furniture
removed from university offices is stored on the upper campus and can be requisitioned for use
by other departments through the Physical Plant Department.
The PMR should also be used to report any furnishings or equipment that are missing, lost or
stolen.