Fishstock Brixham 2013
E-mail mail@fishstockbrixham.co.uk
Website www.fishstockbrixham.co.uk
Tel: Jim: 07860542071
Health and Safety Policy Statement, Event General Management, Fire Risk
Assessment and Emergency Plan:
CONTENTS
2
3
3
4
4
5
5-8
9 - 11
12 - 14
15 - 18
19
Annexe A
The Event, the Charity & the Venue
Statement of Intent
The Organising Committee
Understanding & managing the risks
General statement of public safety
Prevention of public nuisance
Protection of children from harm
The Risk Assessment Hazards & Scenarios
The General Risk Assessment
Fire Risk Assessment
Fire hazards & preventative measures
Map & Guide to Fishstock Brixham 2013 Site
Premises License
1
1. The Event: Fishstock Brixham 2013 to be held on 7th September:
Fishstock Brixham is a public, licensed fund-raising event, exclusively for the
Fishermen’s Mission. Since the first Fishstock Brixham was held in September 2008
£33,000 has been raised and donated to the Fishermen’s Mission. All surplus of income
over expenditure is donated.
The Fishermen's Mission is a Company limited by guarantee, Registered in England No:
2447. The Fishermen's Mission is a registered charity, in England and Wales No:
232822. Registered address - Mather House, 4400 Parkway, Solent Business Park,
Whiteley, Hants PO15 7FJ.
The “event”, Fishstock Brixham is owned and managed by South Western Fish Producer
Organisation Ltd. (SWFPO Ltd). It is held on the gated site of the Brixham Fish Market,
including the surrounding concrete traffic apron and northern quaysides. (See site plan).
There is approximately 3,000m² of crowd usable space after deducting obstructions,
stalls, stages, tables and theatre kitchens. This is a conservative estimate and would allow
many in excess of the 4,999 persons authorised under license. Numbers on site in 2012
did not exceed 2,500 at any one time.
SWFPO Ltd is a benefit-of-the-community, not-for-profit Mutual Society of fishing
vessel owners, registered in England No. 21071R under the Industrial & Provident
Societies Act 1965. The offices of the Organisation are at 5 Pynewood House, Exeter
Road, Ivybridge.
The Chief Executive of SWFPO Ltd is Jim Portus, who is authorised to be identified for
the purposes of this statement as the “manager” of the event. It is a voluntary position for
which there is no remuneration.
Jim Portus is holder of Personal License TE1001175 issued under the Licensing Act 2003
by Teignbridge District Council. He is the designated premises supervisor (DPS) for the
event.
The event is organised by a group of volunteers, the “Fishstock team”, none of whom is
paid for their services in this regard. During the event, many team members will be
stewards with specific responsibilities.
The event is a one-day celebration of seafood, fishing & maritime heritage with public
displays of fresh fish, fish fileting & preparation, seafood cookery demonstrations, food
and drink sales, music and dance entertainment, artists, artisans and activities for children.
1a. The Venue:
The event is staged in the Brixham New Fish Market and on the
Brixham harbour estate. As a gated, quayside location, the venue presents unique
opportunities and challenges for the organisers, staff, volunteers, performers and public.
2. STATEMENT OF INTENT:
This document sets out the operational procedures, and identifies the personnel
responsible for the many aspects relating to Fishstock Brixham 2013. The aim of this
Operational Plan (OP) is to ensure that the event is thoroughly enjoyed by those who
attend as customers and by all associated personnel and that all issues relating to public
safety and amenity have been considered and are dealt with effectively and efficiently.
2
The OP includes a Safety Policy Statement, Risk Assessment and Emergency Plan and it
relates to all persons attending the event as volunteer team members, visitors, guests,
paying members of the public and others involved as contractors, self-employed persons,
artists and entertainers.
The OP is a statement of intent for the event to be held on Saturday 7th September 2013
and covers the period from the morning of 6th September (start of build-up) to the evening
of the 8th September (end of take-down / hand-back).
3. The Organising Committee:
For the purposes of the Health and Safety at Work Act (1974), overall responsibility for
the event rests with Jim Portus, the manager and premises supervisor. (07860542071)
General fire & safety co-ordinator for the event is David Passmore. (07977056536)
Sound Stages & Marquees on-site manager is James Keating of Sound Events.
(07818407498)
Theatre-Kitchens on-site manager is David Styles of Castles Kitchens.
Brixham-Chefs-Kitchen on-site hygiene manager is Steve Bates. (07845738763)
Child & vulnerable persons policy co-ordinator is Nikki Garrish. (07977688437)
Chief of Stewards is Sheila Anderson. (07818863312)
The “Team” of volunteers behind Fishstock Brixham 2013 comprises:
Jim Portus
John Anderson
Carol Bower
Clive Hall
Chrissy Turner
Dale Zissman
Dave Bartlett
Dave Shears
Gordon Gout
Jeanne Healey
Joanna Clark
Karen Pringle
Kathyrn Alderman
Ann Sandford
Linda Shaw
Mandy Fowler
Sandra Hall
Sheila Anderson
Steve Bates
Vix Pritchard-Davies
Manager
Fishermen’s Mission Superintendent
Car Park & Ride
Stewards
General signage
Bar adviser
Deputy Harbour-master
Fish & bar adviser
Brixham chefs
Secretary
Website administrator
Programme advertising
Merchandise
Programme sales
Bands & music
Fish & boats assistant
Graphic designer
I/C Stewards
Hygiene & grey water disposal
Programme advertising & sponsorship
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4. Understanding & managing risks:
An assessment of risks, with the intention of identifying, eliminating and controlling
hazards and risks, has been conducted in accordance with an employer’s statutory
requirement under the Health and Safety at Work Act (1974) and complies with the
Management of Health Safety at Work Regulations (1992 (Management Regulations) as
amended (1999). A fire risk assessment has been conducted by the Responsible Person
that complies with the Regulatory Reform (Fire Safety) Order 2005.
A copy of this OP will be on display for all staff and volunteers to see. The event Team
will be expected to familiarise themselves with its contents and observe its requirements.
Relevant dates:
Friday 6th September 2013 for setting-up.
Saturday 7th September 2013 for the event, public attendance and
some de-rigging.
Sunday 8th September 2013 for taking down/ de-rigging after the
event.
Terms of Reference that have been followed are contained in the HSE Guidance booklet
“The Event Safety Guide” (HSE 195), the “Guide to Fire Precautions in existing places of
entertainment and like premises” and relevant “Fire Safety Risk Assessment Guide”.
Safety signs will conform to the Health and Safety (Safety Signs and Signals) Regulations
1996.
Suitable Public Liability Insurance is provided by the organisers.
St John Ambulance have been contracted to provide mobile unit & first aider cover.
A Register will be kept of all Marshalls, Stewards and Volunteers. During the event, all
such helpers will be clearly identifiable with Hi-Vis tabards or armbands.
A record will be kept of all relevant meetings prior to and incidents during the event.
4a. General statement of Public Safety:
1. Information signs will be clear and plentiful.
2. Toilets, drinking water, exits and statutory (non-smoking) signs will be provided in
adequate numbers.
3. Clear notices will be provided of performance times and locations.
4. All crew and volunteers will be clearly identifiable.
5. Wheelchair users will have access to land-based sites and facilities.
6. Tours of modern and heritage fishing vessels, naval craft and any other vessel opened
to the public are available for able-bodied persons only, entirely at their own risk and
subject to tide and weather considerations.
7. Evacuation procedures will be in place for safety of all, including of disabled and
vulnerable persons.
8. There will be suitable and adequate first aid cover.
9. All relevant documentation will be displayed prominently at the Chief Stewards Site
Office: risk assessment, emergency procedures, Public Liability Insurance, food hygiene
certificates.
10. Vehicle movements will be suspended on site during the event.
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4b. Prevention of Public Nuisance:
1. Amplified sound will be set at levels agreed in advance. Sound at Work regulations
will be observed.
3. Prominent and clear notices will request respect for residents during unsocial hours.
4. Noise levels will be assessed at the start and periodically during the event for potential
impact of nearby residents.
5. Stage and Sound systems will be located with due consideration for residents, where
possible facing to sea.
7. Construction and de-rigging of staging and marquees, etc, where possible will avoid
unsocial hours.
8. The use of fireworks is not permitted.
9. Flashing and bright lights will be shaded to avoid nuisance.
10. The event organisers will work with relevant authorities to ensure appropriate traffic
management arrangements are in place and operating effectively.
11. Adequate facilities for depositing litter will be provided.
4c. Protection of children from harm:
1. Fishstock Brixham is a socially inclusive event for all ages. Children may attend, but
under 15s must be accompanied by a responsible person.
2. Entertainmant for children is provided by CRB certified persons.
3. Lost children will be taken to the Stewards Site Office manned by CRB certified
persons.
4. Only films exempted from classification (E) or unrestricted (U) will be shown.
5. Workshops, face painting, pottery painting and similar activities will be overseen by
CRB certified persons.
6. Any inappropriate behaviour that arouses suspicion will be reported.
7. Behaviour likely to cause harm will not be tolerated.
8. At designated bar areas where alcohol is for sale on or off premises, there will be strict
ID Policy. Persons looking under the age of 25 will not be served unless able to prove
age.
5. Risk Assessment:
This event risk assessment focuses on areas that need to be considered. Areas include:
topography, including quayside proximity; fire/explosion; terrorism; structural failure;
construction site proximity; crowd surge/collapse; disorder; lighting or power failure;
weather, e.g. excessive heat/cold/rain.
In this document:
Hazard: the potential for something to cause harm.
Risk: the likelihood that harm will be done.
Consequence/ severity criteria:
Frequency criteria:
4 = Major
3 = Serious
2 = Slight
1 = Minor
0 = None
4 = Frequent
3 = Reasonably probable
2 = Remote
5
1 = Extremely unlikely
0 = None
Groups of people that may be affected:
A = staff including volunteers
B = public (including disabled persons,
children and elderly persons, expectant mothers, trespassers and adjacent residents)
C = Contractors
D = Guests
E = Artists/ performers
The Hazards:
The four main sources of hazard are physical, chemical, biological
and natural. All potential hazards identified including those relating to the individual
activities and any equipment used. Only those hazards are considered that could result in
significant harm, taking into account the following:
* Any slipping, tripping or falling hazards, including proximity to water:
* Hazards relating to fire risks or fire evacuation procedures, e.g. use of LPG, use of
naked flames or sources of heat (cookers and griddles), temporary structures such as
gazebos, marquees, trailers, sound-stages, kitchens, electrical appliances and other
sources of fuel.
* Any chemicals or other substances hazardous to health e.g. cleaning fluids, dust or
fumes.
* Moving parts of machinery.
* The movement of any vehicles on or around the site/highway.
* Electrical safety - use of any portable electrical appliances, temporary power sources
(e.g. generators), temporary cabling, connections into existing systems.
* Manual handling activities.
* noise levels - machinery, public address/music systems.
* adequacy of lighting, heating or ventilation.
* Any possible risk from specific demonstrations or activities - risks to spectators from
flying debris or material.
* Crowd intensity and pinch points.
This list is by no means exhaustive and care will be taken to identify any other hazards
associated with the planned activities at the event.
The Scenarios:
The following are issues considered when identifying the hazards and risk associated with
the event:
* Potential major incidents and worst-case scenario: Any fire out of control is major. For
example a conflagration involving a fire in the kitchen that envelopes the marquee closest to
6
the Forklift Truck LPG tank. A fire in the exhibition hall. A fire in a waste disposal bin. The
Manager & team of stewards will plan for full evacuation of all on-site persons. There will be
clear and large Exit Signs. There will be 2 stewards assigned to each Exit to guide evacuees
away from incident to safety.
* Responsibilities clearly allocated among the organisers and volunteers.
* What hazards are there in the site itself? (Tripping, into water and onto boats, presents
a key “risk” at quaysides. Parking facilities and access for vehicles, including by large
vehicles: parts of the site are unsuitable for vehicular traffic. Plan traffic routes. Be aware
of traffic passing the site, turning and reversing on site)
* Areas of High Risk will be clearly signed for “Caution” and specific hazards will be
made known to staff operating in those areas. Moving trucks to have adequate visual and
audible warnings operating. Appropriate precautions in place to reduce the risk of fire.
All electrical installations and power supplies will be correctly installed by competent
persons and sufficiently protected or fenced. Appropriate clothing/UV protection creams
available in the event of inclement (hot or cold) weather conditions.
* Consider numbers expected to attend, site capacity, access and egress, level of
stewarding, age, physical capacity, wheelchair users, etc. Adequate and clear signage to
be provided to Exits. Stewards to be assigned to Exits.
* Communication with stewards, public, exhibitors. Provide direction/information
signs as required. Walkie-Talkies to be provided in adequate numbers. PA to be provided
and adequate.
* Provision for the emergency services. (Procedure for summoning assistance. Access
into and out of the site). All parts to be accessible with minimum of delays.
* Provision of first aid/medical facilities.
* Provision of care for lost children.
* Provision of facilities - toilets, washing facilities, water supplies, provision for
disposal of waste-water. Adequate attention to cleanliness in food handling areas
* Fire safety – plan for controlled use of flammable liquids, LPG or other gases e.g. in
catering or in cooking and other demonstrations. The use of generators will be strictly
controlled - ensure adequate screening and protection, adequate arrangements for storage
of fuel, etc. Adequate and appropriate fire extinguishers, clearly identified, will be
provided in accessible positions near to high risk areas. Actions to be taken in the event of
a fire are to be planned and explained to staff and contractors on site.
* Security and cash handling arrangements - site perimeter security, entry/ticketing
arrangements. Potential risk of theft of cash, valuables and equipment considered.
* Health and Safety issues - contractors employed to set up/take down stands, exhibits,
marquees etc to submit appropriate health and safety policies, risk assessments and
method statements. Exhibitors and vendors, etc should submit similar details.
* Exhibitors, amusements, stalls and demonstrations - interaction between adjacent
stalls/exhibits/demonstrations and the problems of conflicting activities going on next to
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one another. Consider positioning in relation to pedestrian traffic routes, entrances/exits
and toilet or refreshment facilities.
* Structures - temporary structures to be erected by competent persons.
* Waste management - waste collection during setting up, during and after the event.
What types of receptacles are to be used? How and when will they be emptied and by
whom?
Assessing the risks:
The following is used in the assessment:* Experience of previous events, * Expertise from exhibitors and contractors,
* Information/requirements/restrictions/assessments from the owners of the venue,
* Expertise of any members of the organising body,
* Information from Council departments through the Public Safety Advisory Group,
* Information/guidance/standards from national groups or organisations.
* Guidance from publications produced by the Health and Safety Executive and
relevant to the event and the activities involved.
* Legislative standards, code of practice and British Standards.
Actions to be taken:
Low Risk - No action necessary, but it may still be desirable to implement controls
where this can be done easily.
Medium Risk - Reduce risk if possible/implement controls.
High Risk - Reduce/remove risk if possible; consider not conducting risk activity;
Implement appropriate controls.
For each risk consider whether or not it can be eliminated completely. If it cannot, then
decide what must be done to reduce it to an acceptable level. Consider the following:
* Removal of the hazard - is it necessary to keep the hazardous activity.
* Find a substitute for that activity/machine etc or modify it - something that is less
hazardous.
* Preventing access to the hazard e.g. by guarding dangerous parts of machinery,
segregating vehicles and pedestrians.
* Implement measures to reduce exposure to the hazard - reduce the frequency of the
activity, reduce the number of people who may be exposed e.g. by creating safety zones
around activities.
8
* Implement measures to reduce the likelihood of the hazard creating a risk. Record the
Risk Assessment Failings
A risk assessment form records all significant hazards, the nature and extent of the risks,
and the action required to control them. This will be kept for future reference. If the
nature of the risks change during the planning of the event, the risk assessment will be
reviewed and updated.
Jim Portus, Event Organiser/ Promoter. 27 July 2013.
9
Risk Assessment
Activity/situation:
Venue:
a:
FISHSTOCK BRIXHAM SEAFOOD AND MUSIC FESTIVAL
NEW FISH MARKET AND QUAY
Assessment date:
BRIXHAM TQ5 8AW
FISH MARKET HALL, QUAYSIDES,
JETTIES AND MARQUEE(S)
Task
the 'build-up' involves
planning the venue
design, selection of
competent workers,
selection of contractors
and subcontractors,
construction of the
stages, marquees,
fencing etc;
The 'load in' involves
planning for the safe
delivery by vehicles and
installation of
equipment and services,
using forklifts, which
will be used at the event,
e.g. stage equipment
used by the performers,
lighting, public address
(PA) systems etc;
the 'event' involves
planning effective crowd
management strategies,
portable seating,
temporary structures,
uneven ground
surface or low lighting
levels transport
management strategies
and welfare
arrangements. Planning
strategies for dealing
with fire, first aid,
Potential
Hazard
Inadvertent
water entry,
slipping,
tripping, forklift trucks,
other vehicles,
collision,
suspended
weights,
electric shock,
hammer strike,
spanner slip,
etc.
Inadvertent
water entry,
slipping,
tripping,
electric shock,
crowd surfing,
vessel
boarding/ exit,
noise, weatherrelated crowd
surge,
Persons
at risk
A, C,
A, B,
C, D,
E.
Severity
0–4
0–4
10
Assessment review
date:
Likelihood
0 -1
0–1
Risk
Factor
1–4
1–4
23rd
June
2013
Septem
ber
2013
JAMES O PORTUS
Controls
Staff and site management will
be proactive in policing/enforcing
the safety policy to reduce risk of
injury to persons attending the
event and members of staff.
Minimise traffic to essential
traffic only.
All traffic shall observe
the site speed restrictions and
on-site traffic management plan.
Sufficient and appropriate signs will
be provided to inform all
vehicle drivers s of traffic
restrictions and speed limit.
All work requiring rigging to be
notified to the Event Manager in
advance. All work at height will
be undertaken by experienced
crew only. Any PPE required by
the above regulations will be
provided and maintained by the
subcontractor undertaking the task.
All plant will have suitable audible
and visual warning system, and is
expected to be fully serviced and
maintained prior to hire.
No plant to be used unless a
competent and qualified operator to
be provided. Clearly defined
work areas will be established by
the Festival Organisers.
Plant checks to be carried out by
operators. Additional signs,
barriers and warning materials to
be available on-site.
Ensure suitable and sufficient
numbers of competent security and
stewards are on duty to deal with
early arrivals. (Team of 4 SIA.
Minimum 2 stewards per Exit
for evacuation. Harbour staff
Fire Marshalls on duty.)
Suitable and sufficient amount of
crowd barrier on-site to form a queue
system to prevent queue jumping
and assure patrons that there is
queue control.
Ensure there are sufficient
barriers, lighting, fencing and
security staff to deter unauthorised
entry.
In and Out “Clicker” number checks
will be carried out to verify
persons on site.
To reduce trip hazards, all cables
should be covered by purpose built
cable runs and at sufficient height if
overhead, or positioned away from
public areas.
A site inspection will be made and
any other hazards reported
to the Event Manager.
Signs will be used to make persons
aware of any specific hazards.
Lighting levels around the site will
be supplemented where required by
using the quayside floodlights.
Cable and other event equipment
will be installed in such a way as to
avoid public walkways and other
areas where they may cause a
hazard.
Ensure plenty of portable toilet
facilities in 2 site areas with large &
clear signs. Site is close to public
conveniences in case of need.
Fire fighting equipment and fresh
drinking water will be clearly marked.
Monitor all guests members of the
public and be pro-active.
Call for response team and Police
assistance if necessary.
Bar staff will be briefed on their
roles according to the Licensing
Act (2003). Challenge 25 procedures.
Also the bar will be provided with a
2-way radio to SIA Crew.
Flexible plastic “glasses” to be used
by the beer tent operators.
Re-cycling facilities well signed and
litter picking teams keeping the
site clear.
Use competent security (SIA) and stewa
staff. Provide adequate and suitable
lighting.
Ensure First Aid is on-site to deal
with any physical incidents.
Mobile Unit & 4 first-aiders on site.
Create a family-friendly environment.
Do not serve anyone who appears
drunk.
contingencies and major
incidents are important,
keep weather-watch
(cloud-burst),
the 'load out' requires
planning for the safe
removal of equipment
and services;
the 'breakdown'
includes planning to
control risks once the
event is over and the
infrastructure being
dismantled
Inadvertent
water entry,
slipping,
tripping, forklift trucks,
other vehicles,
collision,
suspended
weights,
electric shock,
hammer strike,
spanner slip,
A, C,
D, E.
0-4
11
0-1
1-4
Staff and site management
will be proactive in policing &
enforcing the safety policy to
reduce risk of Injury to persons
attending the event and to
members of staff.
Minimise traffic to essential
traffic only. All traffic shall
observe the site speed
restrictions and on-site traffic
management plan.
Sufficient and appropriate
Collection of rubbish
and waste-water
disposal present risks,
and these aspects need
to be planned and
managed.
etc.
signs will be provided to
inform all vehicle drivers of
traffic restrictions and speed
limit.
All work requiring rigging to be
notified to the Event Manager in
advance. All work at height will
be undertaken by experienced
crew only. Any PPE required by
the above regulations will be
provided and maintained by the
subcontractor undertaking the
tasks.
All plant will have suitable audible
and visual warning system, and is
expected to be fully serviced and
maintained prior to hire.
No plant to be used unless a
competent and qualified operator to
be provided. Clearly defined
work areas will be established by
the Festival Organisers.
Plant checks to be carried out by
operators. Additional signs,
barriers and warning materials to
be available on-site.
Date
Assessor name:
Jim Portus
Severity x Likelihood = risk factor
Severity
0 - trivial injury
Likelihood
0 - remote
Risk Factor
1, 2
1 - minor injury
2 - “3 day injury”
3 - major injury
4 - death
1 - possible
2 - likely
3 - highly likely
4 - certain
3, 4
5, 6
7, 8
8 – 10
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Action
No action / low
priority
Low priority
Medium priority
High priority
Urgent action
27th July 2013
FIRE RISK ASSESSMENT:
Name of Organisation:
Fishstock Brixham 2013
Name of Exact Location/Premises:
The New Fish Market and
surrounding site / quaysides Brixham harbour, Devon, TQ5 8AW
Name of Assessor:
Jim Portus
Addendum to General Risk Assessment conducted 23rd May 2013.
Fire Risk Assessment Form provided by www.fire-riskassessment.com
Fire safety is just one of many safety issues management must address to
minimise the risk of injury or death to staff and the public. Unlike most of the
other safety concerns, fire has the potential to injure or kill large numbers of
people very quickly.
There are other fire safety duties to comply with:
• You must appoint one or more ‘competent persons’, depending on the size
and use of your premises, to carry out any of the preventative and protective
measures required.
A competent person is someone with enough training and experience or
knowledge and other qualities to be able to implement these measures properly.
Action:
All on-duty Torbay Harbour authority personnel are trained as Fire
Marshalls. They will be readily identifiable and carrying 2-way walky-talkies, in
contact with the DPS and on-site manager.
• You must provide your employees / volunteers with clear and relevant
information on the risks to them identified by the fire risk assessment, about the
measures you have taken to prevent fires, and how these measures will protect
them if a fire breaks out.
Action:
All such persons will be briefed at the start of each day’s operations by
the designated fire and event safety co-ordinator, or authorised deputy. Each is
required to be familiar with the OP, the evacuation signal and procedures and what to
do in the event of each type of identified hazardous occurrence.
• You must consult your employees (or their elected representatives) about
nominating people to carry out particular roles in connection with fire safety and
about proposals for improving the fire precautions.
Action:
As above.
 You must, before you employ a child, provide a parent with clear and relevant
information on the risks to that child identified by the risk assessment, the
measures you have put in place to prevent/protect them from fire and inform any
other responsible person of any risks to that child arising from their undertaking.
Action:
Members of youth groups, for example the ATC and the Guides, will
be under the supervision of their designated leaders, who will be briefed as above
and will be supplied with 2-way walky talkies to liaise with the DPS and on-site
13
manager. Such members of youth groups will be involved only in low-risk stewarding
activities.
• You must inform non-employees, such as residents, temporary or contract
workers, of the relevant risks to them, and provide them with information about
who are the nominated ‘competent persons’ and about the fire safety procedures
for the premises.
Action:
All such persons on site will be briefed at the start of each day’s
operations by the designated fire and event safety co-ordinator, or authorised deputy.
Each is required to be familiar with the OP, the evacuation signal and procedures
and what to do in the event of each type of identified hazardous occurrence.
Residents will be informed by notices of the event in the local press.
• You must co-operate and co-ordinate with other responsible persons who also
have premises in the open air event or venue, inform them of any significant risks
you find and how you will seek to reduce/control those risks, which might affect
the safety of their employees.
Action:
All such persons will be briefed at the start of each day’s operations by
the designated fire and event safety co-ordinator, or authorised deputy. Each will be
informed of the OP, the evacuation signal and procedures.
• You must provide the employer of any person from an outside organisation who
is working in your premises (e.g. agency providing temporary staff) with clear and
relevant information on the risks to those employees and the preventative and
protective measures taken. You must also provide those employees with
appropriate instructions and relevant information about the risks to them.
Action:
All such persons will be briefed at the start of each day’s operations by
the designated fire and event safety co-ordinator, or authorised deputy. Each is
required to be familiar with the OP, the evacuation signal and procedures and what to
do in the event of each type of identified hazardous occurrence.
• If you are not the employer but have any control of premises which contain more
than one workplace, you are also responsible for ensuring that the requirements
of the Order1 are complied with in those parts over which you have control.
Action:
The fishing industry will be informed by Notice in the “boat settling
sheets” on Friday morning 6th September that the event is taking place. The industry
is familiar with previous similar events. It is anticipated that there will be very few
vessels engaged in fishing activities after 6th September and there is unlikely to be
working activity on the fish quays during the event. However, skippers and owners
will be informed.
• You must consider the presence of any dangerous substances and the risks these
present to relevant persons from fire.
Action:
As Risk Assessment.
• You must establish a suitable means of contacting the emergency services and
provide them with any relevant information about dangerous substances.
Action:
As laid down in OP above.
14
• You must provide appropriate information, instruction and training to your
employees, during their normal working hours, about the fire precautions in your
workplace, when they start working for you, and from time to time throughout the
period they work for you.
Action:
All such persons will be briefed at the start of each day’s operations by
the designated fire and event safety co-ordinator, or authorised deputy. Each is
required to be familiar with the OP, the evacuation signal and procedures and what to
do in the event of each type of identified hazardous occurrence.
• You must ensure that the premises and any equipment provided in connection
with fire-fighting, fire detection and warning, or emergency routes and exits are
covered by a suitable system of maintenance and are maintained by a
component person in an effective manner, in efficient working order and in good
repair.
Action:
As in OP and Risk Assessment above.
• Your employees must co-operate with you to ensure the workplace is safe
from fire and its effects, and must not do anything that will place themselves or other
people at risk.
Action:
All such persons will be briefed at the start of each day’s operations.
Each is required to be familiar with the OP, the evacuation signal and procedures
and what to do in the event of each type of identified hazardous occurrence.
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Description of Hazard / Fire Risks.
Sources of ignition include:
• cooking and catering appliances and equipment, including barbecues;
• smokers materials, e.g. cigarettes, matches and lighters;
• electrical, gas or oil-fired heaters (fixed or portable);
• hot processes, e.g. welding by contractors;
• faulty or misused electrical equipment;
• light fittings and lighting equipment, e.g. halogen lamps or display lighting;
• hot surfaces and obstruction of equipment ventilation, e.g. generators;
• naked flames, e.g. candles or gas or liquid-fuelled open-flame equipment;
• flares, fireworks and pyrotechnics;
• deliberate ignition (e.g. arson, vandalism);
• refuelling;
• natural phenomena (e.g. lightning);
Some of the most common ‘fuels’ found at open air events or venues are:
• flammable liquids and solvents, e.g. cleaning products. alcohol (spirits), white
spirit, methylated spirit, cooking oils, disposable cigarette lighters, fuel for
generators (whether petrol or diesel), paints, varnishes, thinners and adhesives;
• flammable gases e.g. liquefied petroleum gas (LPG) propane and acetylene;
• displays and stands,
• tents and marquees;
• plastics and rubber, e.g. polyurethane foam-filled furniture and polystyrene-based
display materials;
• upholstered seating and cushions, textiles and soft furnishings, such as hanging
curtains and clothing displays, costumes, drapes and hangings, scenery and banners;
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• packaging materials, litter and waste products, particularly finely divided items
e.g. stationery, advertising material, decorations, shredded paper and dust;
• fireworks and pyrotechnics; (prohibited at this event).
• temporary floor coverings;
• pallets used to transport goods;
• vehicles in the venue or at car parks.
The main source of oxygen for a fire is in the air around us. In an enclosed building
this is provided by the ventilation system in use. This generally falls into one of two
categories: natural airflow through doors, windows and other openings; or mechanical
air conditioning systems and air handling systems. In many buildings there will be a
combination of systems, which will be capable of introducing/ extracting air to and
from the building. Events and venues open to the air have no such restrictions and
additionally are more likely to be affected by high winds that may increase the fire
growth rate and fire spread. Sources of oxygen can sometimes be found in materials
used or stored on the site such as:
• Some chemicals (oxidising materials) which can provide a fire with additional
oxygen and so help it burn. These chemicals should be identified on their container
(and control of substances hazardous to health data sheet, see Figure 4) ? by the
manufacturer or supplier who can advise as to their safe use and storage;
Existing Controls
Torbay Council Harbour Authority as landlords have adequate
fire safety precautions further to this event Risk Assessment for all permanent
structures. All on-duty staff at Brixham Harbour are trained as Fire Marshalls.
Further Action Required
For all temporary structures, marquees, tents, gazebos,
stages, kitchens, vessels alongside, vehicles, trailers and associated machinery and
equipment, additional fire extinguishing facilities will be hired-in and escape
provisions put in place ‘where necessary’ and to the extent that it is reasonable and
practicable in the circumstances of the case.
The following additional on-site Fire Safety Equipment will be provided and sited
where appropriate: 10 x 2 kg CO2 extinguishers
10 x 3 ltr Foam Spray extinguishers
1 x 6 ltr Foam Spray extinguisher
5 x Fire Blankets
These will be located with the appropriate fire extinguisher signs early on Saturday
morning and collected after load-out on Sunday.
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In regards to the Risk Assessment for the individual stalls and displays, these will be
located to represent 1-19 units. They all come under the same risk category which is
low to medium.
Each stall-holder has been briefed to provide own Fire Risk Assessment as a
requirement of Public Liability Insurance, evidence for which is also to be provided.
Each stall-holder cooking food or heating beverages will provide own dry powder
extinguisher and fire blanket.
The following Preventative Measures to be taken:
Evaluate the risk of a fire occurring:
The likelihood of a fire starting may be low if there are few ignition sources and
combustible materials are kept away from them.
In general, fires start in one of three ways:
• accidentally, such as when smoking materials are not properly extinguished or
when display lights are knocked over;
• by act or omission, such as when electrical equipment is not properly maintained or
disposable barbecues are placed into waste bins containing combustibles.
 deliberately, such as an arson attack involving setting fire to rubbish bins placed
too close to temporary structures such as tents or marquees;
Look critically at your event or venue and try to identify any ‘accidents waiting to
happen’ and any acts or omissions which might allow a fire to start. You should
also look for any situation that may present an opportunity for an arsonist.
Remove or reduce risk from potential sources of ignition:
• ensure that flares and fireworks are not brought into the event or venue by members
of the public. There are no plans to allow such items to be used during the event.
• wherever possible replace a potential ignition source by a safer alternative;
• restrict the movement of and guard portable heating appliances;
• restrict/control the use of naked flames;
• operate a safe smoking policy;
• ensure electrical, mechanical and gas equipment is installed, used, maintained,
and protected in accordance with the manufacturer’s instructions;
• ensure cooking and catering equipment is installed, used, maintained, and protected
in accordance with the manufacturer’s instructions;
• control areas where vehicles are parked;
• take precautions to avoid arson.
Remove or reduce risk from sources of fuel, materials and substances which can
burn:
• ensure that display materials, props, scenery and stands, are fire retardant, or have
been treated to give some fire retardancy;
• reduce stocks of flammable materials, liquids and gases on display in public areas to
a minimum. Keep remaining stock in dedicated storerooms or storage areas where the
public are not allowed to go, and keep the minimum amount required for the
operation of the business;
Observe safety perimeters around LPG tanks and installations.
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• ensure that all upholstered furniture, curtains, drapes, tents and marquees, are fire
retardant, or have been treated to give some fire retardancy;
• ensure safe practice with respect to refuelling generators. Use of petrol generators
should be discouraged, wherever possible, in favour of diesel generators;
• develop a formal system for the control of combustible waste by ensuring that waste
materials and rubbish are not allowed to build up and are carefully stored until
properly disposed of, particularly at the end of the day;
• ensure adjacent marquees, temporary structures and other fire hazards are sited an
adequate distance apart;
• ensure scenery and props not in current use on an open stage are stored away in an
approved scenery or prop store.
• ensure that the quantity of all hazardous equipment is kept to a minimum.
Additionally ensure that they are stored safely and securely until they are used;
• take action to avoid any parts of the event or venue, being vulnerable to arson or
vandalism;
Signature of Assessor: James O Portus.
Date: July 27th 2013
Review Due: No later than September 4th 2013 and on the relevant dates of the
event.
EXITS signed at Main Gate, at steps up to Tower Exit, at SWCP side entry, at
MTS Jetty entry, at 6 Hall Doors and onto Quaysides at Acoustic Stage and at
Castles Kitchen Stage
10 Fire Points located at each Kitchen Stages 1 &2 plus Feast Bus, plus Brixham
Chefs, plus LPG Tank, plus Main Exit, plus at Main & Acoustic Sound Stages.
Each Hot food & drink concession to have own Risk Assessment, Fire Plan, Fire
Extinguisher, Fire blanket and PLI cover.
Toilets at Public Conveniences outside on Western Lady Jetty plus 3 blocks of
Porta Loos adjacent Kitchens / Feast Bus, adjacent Bay’s Brewery Bar and
adjacent Acoustic Stage.
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Fishstock Brixham 2013
5, Pynewood House,
1a Exeter Road,
Ivybridge,
Devon,
PL21 0FN.
Subsidiary of South Western Fish Producer Organisation Ltd.
I&P Act 1965 Reg. 21071R. VAT No. 281968219
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