THE UNIVERSITY OF HULL
HEALTH AND SAFETY
CONTRACTORS AND SUB-CONTRACTORS
SAFETY RULES AND CONDITIONS
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Introduction
Statutory Duties
Responsibility
Insurance
Service Below Ground
Fire Precautions
In Case of Fire
Services to the Contractor
Before Commencement of Works
Internal Combustion Engines
Mechanically Propelled Vehicles
Tools, Machinery and Equipment
Cranes, Hoists and Lifting Tackle
Scaffolding
Ladders
Cartridge Tools
Pressure Vessels
Entry into Vessels and Confined Spaces
Demolition of Dismantling
Drains and Sewers
Electrical Works
Electronics
Roofs and Heights
Machinery – General
Dust
Noise
Painting and Decorating
Waste Disposal
Asbestos
Accidents
Dangerous Occurrences
General
Declaration
PAGE
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SAFETY RULES AND CONDITIONS
APPLICABLE TO CONTRACTORS, SUBCONTRACTORS AND NON-EMPLOYEES
(FORMING PART OF THE ESTATES
OFFICE SAFETY POLICY)
about their work, are conversant with their
employer’s safety policy and have been
provided with information relative to the
requirements of the Health and Safety at Work
Act (1974), so far as it affects them.
Before the Estates Office allows any
contracting firm to carry out work in its
premises or on its behalf the contractor or subcontractor must understand their legal
statutory duties applicable to the type of work
or operation they will be carrying out.
This means, among other things, that the
employer must provide a safe means of
access and egress, safe working places and
systems of working, competent employees,
adequate supervision and adequate plant or
equipment which is in good working order.
The Office also expects contractors to conduct
their business and methods of work by
conforming to the best safe practices.
Where possible on large contracts and by prior
arrangement (and with the agreement of the
local HSE Inspector) the Estates Office may
fence off the areas in which you will be
working and in these situations the
responsibility for the safety and welfare of your
employees will be entirely your own.
The Office has its own Health and Safety rules
which apply to its employees, contractors and
their employees or their commissioned subcontractors, service agencies or any other
persons permitted onto the University
premises.
However if the area is not fenced off the
University must ensure its interests are
considered by insisting that these rules are
observed.
To assure ourselves that the contractors and
their employees or their commissioned subcontractors, service agencies or any other
persons permitted onto the University
Premises understand their obligations whilst
on our premises, or working on behalf of the
University elsewhere, they are required to read
these rules and understand that acceptance of
the University’s official order will be taken as
an agreement of these rules.
1
RESPONSIBILITY
No work shall commence until the contractor
has received an official order. The purpose of
this is threefold
i
to ensure that contractors have official
authorisation for working on University
premises
NOTE 1
ii
to ensure that ‘in-house’ client
departments are made aware that
authorisation has been given for work to be
carried out.
For reference purposes a copy of these rules
will be available in the Estates Office, 53
Salmon Grove. Supervisors or managers
responsible for operations may obtain copies
on request from the Estates Office Staff direct
during normal working hours.
iii
to provide adequate arrangements
and instructions on safe working requirements
to comply with statutory and University
regulations.
NOTE 2
The responsibility for ensuring compliance with
these rules and ensuring a list of all
contractors and their employees or their
commissioned sub-contractors, service
agencies or any other persons permitted onto
the University premises, is available at all
times, is that of the person issuing the order
(Contact Name on the official order).
2
INSURANCE
STATUTORY DUTIES
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An employer is bound to take reasonable care
to ensure that their employees are safe in and
Before commencing digging, ascertain the
position or possibility of services below ground
The contractor or other such persons must
provide evidence of adequate insurance for
any common law damages awards which may
be made against them or to any of their
employees injured during the course of their
employment.
2
SERVICES BELOW GROUND
level from the University representative
supervising the works or from The Estates
Office Engineers/Surveyors.
IMPORTANT
The use of welding equipment, metal heating
or cutting torches, blowlamps or any other
naked flame or spark producing equipment,
including portable grinders, may be used only
at the discretion of the Director of Facilities or
his representative supervising the work who
will give permission in writing if this is not
already included in the official order, and the
contractor will be required to supply a written
Method Statement of how the work will be
carried out.
When replacing any soil ensure a warning
trace is inserted above the buried services, at
the same level as existing trace or as specified
in the contract or as stipulated by current
legislation. If in doubt check with an Estates
Office Engineer or University representative
supervising the works.
Traces damaged as a result of original digging
must be cut back and replaced.
NOTE
Unless otherwise specified all services must
comply with BSI coding or approved codes of
practise.
Failure to comply with the last paragraph may
result in the operation of automatic heat or
smoke sensitive fire protection systems and
alarms which send an automated signal
alerting the Fire and Rescue Service.
Your attention is drawn to the Construction
(Health, Safety and Welfare) Regulations 1996
and the HSE Guidance HS(G) 47 (2000)
Document – Avoiding Danger from
Underground Services.
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When welding equipment is being used,
adequate portable or other screening facilities
must be provided to protect persons in the
vicinity. If screening is not practicable, other
arrangements must be made to prevent
persons from being affected.
FIRE PRECAUTIONS
The contractor and their employees or their
commissioned sub-contractors, service
agencies or any other persons permitted onto
the University must contact the Director of
Estates, or his representative, to discuss fire
precautions and procedures including
arrangements for any cabins, offices,
flammable gases or materials brought onto
University premises.
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IN CASE OF FIRE
Fire alarm systems throughout the University
are operated by the break-glass method,
please ensure your employees understand
this. The alarms will be a distinctive audible
warning, depending on the system installed
and the location.
Smoking in restricted areas will require the
immediate removal of the offending person
from the University premises.
The alarm will, automatically, result in the Fire
Brigade arriving at the scene of the alarm,
together with a security officer.
Machinery used in restricted areas must be of
a type conforming to the requirements of the
risks involved.
The Security Office should be informed of the
exact location and type of fire as soon after
sounding the alarm as possible.
All fires, however small, must be reported to
the Security Office immediately and to the
Estates Office representative supervising the
works.
At the sound of the alarm, as described above,
the building and workplace should be
evacuated immediately without question, as
arranged previously with the Estates Office or
as stated in the conditions of contract.
Fire fighting extinguishers located around the
University premises may be used by
contractor’s employees or other persons.
Such equipment must not be used for any
other purpose and if used or removed from its
location the Estates Office should be informed
immediately.
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SERVICES TO THE CONTRACTOR
Any services required by the contractor must
be arranged with the Director of Facilities or
his representative who will provide an isolation
point for connection purposes.
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Connection will be made only if the equipment
being supplied meets all the requirements
previously mentioned.
Shelter or clothing accommodation for taking
meals
Washing facilities
Sanitary facilities
Operation of valves, switches, or of any
equipment belonging to the University is
forbidden, except by arrangement with the
Estates Office representative supervising the
work.
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all of which must comply with the provisions of
the Construction (Health, Safety and Welfare)
Regulations 1996.
e
If you employ more than 25 persons
on the premises you may have to notify the
local Health Authority under the Construction
(Health, Safety and Welfare) Regulations
1996.
BEFORE COMMENCEMENT OF
WORKS
a
Permission must be given by the
University before you commence any work on
site. This will normally be by official order.
f
For interpretation of these Acts and
Regulations, the University Director of Health
and Saf3ty Services and your safety
representative should be in agreement but any
final decisions must, if necessary, be given by
the HSE Inspectorate or other Authority who
administer the Acts and Regulations.
b
Establish contact with our
representative in charge of the works or
operation, as indicated Contract Name on the
official order.
Ensure the representative is informed in
advance of any materials or goods which may
be delivered to our premises prior to your
employees commencing work so that safe and
secure storage can be arranged.
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INTERNAL COMBUSTION ENGINES
No machine driven by internal combustion
engines may be used within the University
buildings without the written permission of the
Director of Facilities or his representative
supervising the works. Your attention is drawn
to paragraph 4, ‘Fire Precautions’. If in doubt
the University Director of Health and Safety
Services should be contacted.
Such goods and materials are accepted and
stored at your own risk and when consigned to
the University of Hull, should be clearly
marked and advised as being for ‘………..’,
(the name of the firm involved and its
representative) and the advice note must
clearly identify the material or substance being
delivered.
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The University may refuse any unsafe load or
substance which could cause harm to our
employees or any other persons.
MECHANICALLY PROPELLED
VEHICLES
Vehicles used on University premises may at
any time be subject to safety inspections and if
found to be defective must not be used again
until in efficient working order. They shall not
be overloaded, insecurely loaded or loaded in
such a manner or to such an extent as to
interfere with the safe operation of the vehicle.
All vehicles must bear clearly marked
identification of ownership. Unlicensed
vehicles are not permitted on the premises
without written authorisation. All drivers will
keep within the speed limits which apply on
the premises and conform to instructions given
by Security Officers.
c
All statutory notices applicable to your
work should be displayed in a position where
your operatives may read them before
commencing work or at any other time. These
may include
Electricity at Work Regulations
Power Regulations 1998
Dangerous Substances and Explosive
Atmosphere Regulations 2002
d
You are reminded that in compliance
with the construction regulations you may be
responsible for making your own
arrangements - or agreeing with the University
the following welfare facilities
Vehicles are restricted to roadways and
permission must be obtained for access on to
pedestrian areas.
Drivers must report to the Security Office
details of any materials deposited on access
or roadways inadvertently or accidentally.
First aid and ambulance arrangements
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TOOLS, MACHINERY AND
EQUIPMENT
the wheels or runners or be fitted with
stabilising jacks.
Unless agreed by prior arrangement it is not
our policy to allow University machines, tools
or equipment to be used by contractors, so it is
in your own interest to ensure all machinery,
tools and equipment you may require are
provided by yourselves.
Particular attention must be paid to the
provision of guardrails, toe boards, flooring
and access steps or ladders between stages
on all types of scaffolding.
Equipment brought on to University premises
must be safe and carry a current test
certificate if appropriate.
Material on scaffolding platforms should not
overload the erection or be stacked higher
than the toe board unless adequate guards
are fitted. The Construction (Health Safety
and Welfare) Regulations 1996 refer.
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CRANES, HOISTS, AND LIFTING
TACKLE
Your attention is drawn to The Construction
(Health, Safety and Welfare) Regulations
1996.
The University cranes, hoists and lifting tackle
must not be used without permission from the
Director of Facilities or his representatives
supervising the works. All such equipment
brought onto the premises must have its
current inspection certificate (or a copy) for
inspection by the University Director of Health
and Safety Services if so required.
All ladders must be inspected by the
contractor before being put into use on our
premises to ensure they are in a good safe
condition.
Ladders must extend above the working
landing or support and must rise at a safe
angle.
Uncertified equipment must be removed from
the premises or rendered incapable of use
until certified.
Ladders must not be used if adequate hand or
footholds cannot be provided. In such cases
scaffolding or an alternative must be used.
You are advised to make yourself familiar with
the Lifting Operations and Lifting Equipment
Regulations 1998.
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LADDERS
All ladders must be marked with the mark of
the owners or firm using them and must be
removed by the contactor at the conclusion of
the works.
SCAFFOLDING
All scaffolding must be erected in such a
manner as to satisfy all the safety
requirements.
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Building scaffold must be on a sound
foundation, perpendicular in structure without
any upright leaning
away from the building, adequately cross-tied
and secured to the building.
CARTRIDGE TOOLS
No cartridge tools may be used on the
premises without consultation with the Estates
Office representative and the University
Director of Health and Safety Services.
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Cantilever scaffolding is not to be used without
prior permission of the University
representative in charge of the work and when
so used must be erected by skilled scaffolders
who must specify the safe working load.
PRESSURE VESSELS
Any pressure vessels bought onto the
premises must conform to current legislation
requirements and certificates (or copies) of the
current test must be provided if requested by
the representative in charge of the works or
the University Director of Health and Safety
Services.
Freestanding scaffolding must be erected so
that there is no danger of it toppling over or
moving during the duty it is required to
perform.
Portable scaffolding of the quick assembly or
moveable type must have means of locking
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ENTRY INTO VESSELS AND
CONFINED SPACES
be done by competent craftspersons in
possession of relevant qualifications.
Entry of persons into confined spaces must be
carried out in accordance with The Confined
Spaces Regulations 1997, and any other
statutory requirements. Before entry is made
the Estates Office representative in charge of
the works or the University Director of Health
and Safety Services must be consulted to
determine whether the atmosphere in the
confined space requires any special
precautions or the wearing of breathing
apparatus.
All installations must conform to the Electricity
at Work Regulations 1989, and University
Codes of Practice.
When leaving the premises all electrical
supplies to your equipment and site
accommodation must be isolated.
All portable tools must be of 110V or less and
supplied by the contractor.
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ELECTRONICS
NOTE
It is essential that contracting and service
engineers working with or on electronic
equipment are suitably qualified or
experienced in the aspects of electrical power
to enable them to work safely to themselves
and others.
A confined space can be a tank, vessel,
chamber, vat, duct, flue, pipe or any other
similar enclosed area.
17
DEMOLITION OR DISMANTLING
In any work involving demolition or dismantling
where heights are involved, adequate steps
must be taken to protect persons and plant
from falling debris.
21
No personnel are allowed on the roofs of any
building without authorisation by the Facilities
Directorate in consultation with the occupiers
of the building. This will normally be included
in the official order.
No timber with projecting nails, metal with
jagged edges or sharp corners or other
dangerous waste is to be left where it may be
a source of danger to other persons.
Adequate precautions must be observed to
ensure that no damage or overloading of roof
structures takes place. Before any lifting
equipment, heavy weights, etc are placed on
the roof, clearance must be obtained from the
Director of Facilities or his representative.
When working on roofs of a light construction
or of a brittle nature, crawling boards must be
used and adequate precautions taken to
prevent persons or equipment from falling over
the edge. Where personnel danger may arise,
handrails or safety harnesses must be used.
Tools, materials or other equipment must not
be thrown to the ground from elevated
positions without adequate safeguards for the
protection of plant and personnel.
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DRAINS AND SEWERS
No chemical substances, oils, solvents or
other obnoxious substances are to be poured
into, or allowed to enter the University’s drains
and sewers.
All waste/debris must be removed from roofs
in a safe manner during and on completion of
works. Valleys, gutters and drain downcomers
must be left free and clean at all times.
Accidental discharge should be reported to the
University representative in charge of the
works, Security, and the Safety Office as soon
as possible.
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ROOFS AND HEIGHTS
MACHINERY - GENERAL
ELECTRICAL WORKS
All machinery used by contractors must
comply with the Provisions and Use of Work
Equipment Regulations 1998 and must
conform to any regulation or approved Codes
of Practice in the Generation of Noise, Dust,
Fumes or Vapour.
All electrical connections to our supplies must
be carried out under the supervision of the
Estates Office.
Any electrical work carried out inside an
allocated partitioned off area in which the
contractor is solely responsible for safety must
Every moving part of every machine shall be
securely guarded except for those parts, which
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are required to remain unguarded to allow the
machine to be used for the purpose for which
it was constructed, without danger to operators
in the vicinity. No guards or protective devices
may be removed or misused by any person
from any machine, lift or other protective
devices provided in accordance with acts or
regulations and it is strictly forbidden to
operate any machine, lift or other protective
device when guards are missing or are
ineffective.
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under the Environmental Protection Act and
various Waste Disposal Legislation.
27
No work shall be undertaken on asbestos
based products or materials. Where the
presence of an asbestos based product is
suspected it should be reported immediately to
the Estates Office representative supervising
the works who will initiate the asbestos
procedures.
DUST
Concrete and brick cutting machines and
devices are not to be operated inside buildings
without dust control equipment, the use of
water to prevent dust rising, or complete
enclosure of the area involved.
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NOISE
The University of Hull reserves the right to
investigate all accidents or serious incidents
that occur on its premises and expects full cooperation from the contractors and their
employees in the investigation of causes of
such occurrences and in the interest of
preventing similar occurrences.
PAINTING AND DECORATING
The attention of persons involved in painting
and decorating is drawn to The Control of
Substances Hazardous to Health Regulations
2002, LOLER 1998, The Construction (Health,
Safety and Welfare) Regulations, particularly
when using paint spraying equipment. A
COSHH assessment must be carried out and
a written statement must be presented to the
Director of Facilities or his representative prior
to works commencing.
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ACCIDENTS
Accidents which result in the employee
sustaining a major injury or being away from
usual work for more than three days must be
reported as required by existing regulations
and additionally to the University
representative in charge of the works who will
arrange for the reporting of such accidents to
the University’s Safety Office.
Pneumatic drills and other devices generating
excessive noise levels are not to be used
inside buildings or in areas where persons are
likely to be affected.
The use of such equipment will be arranged in
the contact or as directed by the Director of
Facilities or his representative supervising the
works.
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ASBESTOS
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DANGEROUS OCCURRENCES
All dangerous occurrences which take place
on University premises must be reported to the
Director of Facilities or his representative
supervising the works and to the University
Safety Office.
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GENERAL
These rules imply that all contractors’
employees or other persons on University
premises must be adequately qualified or
trained to perform their work in safety to
themselves and others.
WASTE DISPOSAL
Contractors are responsible for the removal
and disposal of all waste and debris in a safe
and legal manner. Hazardous and
combustible waste must not be accumulated
on site. Contractors may not deposit any
waste, chemical or any other material into
University drains, dustbins, waste containers
or in any other place on campus. Contractors
should ensure that their waste containers are
secure and that University and other waste
cannot be placed in them. Contractors may
consult the University Director of Health and
Safety Services about legal responsibilities
The rules are not to be taken as a complete
list in compliance with any or all statutory
regulations or requirements and you are
reminded that you have a responsibility under
the Health and Safety at Work Act to ensure
your operations are at all times carried out in
accordance with the latest legislation and
current codes of practice.
Your employees must understand that it is a
breach of law to remove, deface, paint over or
7
otherwise interfere with any equipment,
instructions or warning notices provided by the
University of Hull for the protection of other
persons and any accidental incident of such a
nature should be reported to the Director of
Facilities or his representative supervising the
works and to the Health and Safety Office.
CONTACT TELEPHONE NUMBERS
If the CDM Regulations are applicable, the
compliance procedures will be initiated by the
University (the client).
8
Estates Office
(01482) 465084
Security
(01482) 466868
Safety Office
(01482) 465165
I declare that I have fully read and understand this document. I agree to comply with the
rules and acquaint all persons under my direction involved in the project (including subcontract staff) with these Safety Rules.
Signed: ………………………………………………………..
Date: ………………………………………….………………..
Name (Block Capitals): ………………….…..……………….
Position: ………………………………….……………………
Company Name: ……………………….…………………….
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