East Riding Wide Diploma Consortium
Principal Learning Assessment and
Examinations Policy
2010-2011
1 Policy introduction
This consortium exam policy covers many management functions that will affect
learners’ progress in Diploma achievements. In order for all staff to understand and
participate effectively, we have designated exam-related policies to be common across
the consortium. We have also indicated within this document areas where policies are
delegated to centres – often with guidelines on what those policies should cover and how
they should operate.
An up-to-date copy of the consortium policy will be available on the East Riding Diploma
Handbook website http://www.eriding.net/diplomahandbook/
It is the responsibility of everyone involved in the consortium exam processes to read,
understand and implement this policy.
2 Policy scope
This section describes the scope of the policy in terms of centres, lines of learning and
timescale.
2.1 Details of centres
This policy covers the following centres:
Centre
Type
Centre number
Beverley Grammar School
11–18
44107
Beverley High School
11–18
44109
Bishop Burton College
Further
education
college
44101
Bridlington School
11–18
44117
Cottingham High School
11–18
44123
Driffield School
11–18
44129
East Riding College
Further
education
college
44103
East Riding College
Further
education
college
44113
Goole College
Further
education
college
44318
Headlands School
11–18
44115
Hessle High School
11–18
44133
Hornsea School
11–18
44135
Howden School
11–18
44137
Longcroft School
11–18
44217
South Holderness School
11–18
44221
South Hunsley
11–18
44213
The Market Weighton School
11–18
44211
The Snaith School
11–16
44375
Goole High School
11–18
44317
Withernsea High School
11–18
44223
Woldgate College
11–18
44219
Wolfreton School
11–18
44207
Selby College
Further
education
college
48330
Hull College
Further
education
college
44147
2.2 Lines of learning covered by this policy
This policy covers the following Diploma lines of learning at the levels indicated at the
following centres:
Diploma line of learning
Level
Lead centre
Information Technology
Higher
Goole High School
Information Technology
Advanced
Goole High School
Business, Administration and Finance
Higher
East Riding College
Hospitality
-
East Riding College
Public Services
-
Bishop Burton College
Sport and Active Leisure
-
Bishop Burton College
Society, Health and Development
Higher
East Riding College
Travel and Tourism
-
East Riding College
Retail Business
-
Hull College
Creative and Media
Foundation
Longcroft School
Creative and Media
Higher
Longcroft School
Construction and the Built Environment
Higher
Hull College
Environmental and Land-Based Studies
Foundation
Bishop Burton College
Environmental and Land-Based Studies
Higher
Bishop Burton College
Hair and Beauty Studies
Higher
East Riding College
Engineering
Higher
Withernsea High School
Manufacture and Product Design
Higher
Driffield School
2.3 Duration of this policy
This exam policy is effective from September 2010.
This exam policy will be reviewed in July 2011.
3 Policy maintenance
3.1 Policy implementation
The overall authority for implementing this policy rests with:
Centre
Name
Position
Telephone
Email
Consortiumwide
John
Seaman
14-19 Senior
advisor
01482
392410
john.seaman@eastriding.gov.uk
3.2 Policy maintenance
The overall authority for maintaining and amending this policy rests with the 14-19
Action Group:
Operational responsibility Jean Johnson 14-19 LA Lead Officer
jean.johnson@eastriding.gov.uk 01482 391339
In association with Cathy Henworth, Examinations Officer representative for 14-19
Action group. Cathryn.henworth@bishopburton.ac.uk 01964 553000 and Kate Mills, Lead
Assessor kate.mills@eastridingcollege.ac.ukgov.uk
3.3 Responsibilities within centres
The individuals responsible for policy matters, by centre, are:
Centre
Name
Position
Telepho
ne
Email
Beverley Grammar School
G. Hodson
Deputy Head
01482
881531
g.hodson@beverleygrammar.co.uk
Beverley High School
A. Healy
Deputy Head
01482
881658
a.healy@beverleyhigh.net
Bishop Burton College
S. Parker
Director of
Partnerships
01964
553000
Simon.parker@bishopburton.ac.uk
Bridlington School
P. Atkinson
Deputy Head
01262
672593
atkinsonp@bscampus.net
Cottingham High School
G. Barber
Deputy Head
01482
847498
barberg@cottinghamhigh.net
Driffield School
S. Jones
Deputy Head
01377
253631
sjones@driffield.e-riding.sch.uk
East Riding College
A. Gray
Assistant Director
14- 19
01482
306600
Alison.Gray@eastridingcollege.ac.uk
Headlands School
J. Gunning
Deputy Head
01262
676198
james.gunning@headlands.eril.net
Hessle High School
M. Davison
Deputy Head
01482
648604
mdavison@hesslefederation.com
Hornsea School
A. Bennett
Deputy Head
01964
532727
bennetta@hslc.co.uk
Howden School
S. Hadfield
Deputy Head
01430
430870
SHadfield@howdenschool.net
Longcroft School
A . Baker
Deputy Head
01482
862171
andy.baker@longcroft.eriding.net
South Holderness School
I. Odonnell
Deputy Head
01482
899315
odonelli@shtc.org.uk
South Hunsley
K. Dow
Deputy Head
01482
631208
karen.dow@shunsley.eril.net
Market Weighton School
C. Smith
Deputy Head
01430
873450
csmith@tmws.co.uk
Snaith School
G. Hill
Deputy Head
01405
860327
georgina.hill@tss.eriding.net
Goole High School
D. Flowitt
Deputy Head
01405
768621
flowittd@vscampus.net
Withernsea High School
B. Wardman
Deputy Head
01964
613133
wardmanb@wscampus.net
Woldgate College
R. Roberts
Learning
Partnership
Coordinator
01759
302395
Ruth.Roberts@woldgate.eril.net
Wolfreton School
K. Thorpe
Deputy Head
01482
659356
Kath.thorpe@wolfreton.eril.net
Selby College
J. Pirie
14-16 Manager
01757
211000
piriej@selby.ac.uk
Except where specified in a specific policy section, these individuals are responsible for
implementation of the policy within their centre.
3.4 Responsibilities for lines of learning
The individuals responsible for policy matters, by line of learning and centre, are:
Line of
learning
Centre
Creative and
Media
Longcroft
School and Andy
Performing
Baker
Arts College
Construction
and the Built
Environment
Hull College
Environmental
and LandBased Studies
Bishop
Burton
College
Hair and
East Riding
Beauty Studies College
Name
Position
Telephone
Email
Deputy head
01482
862171
andy.baker@longcroft.eriding.net
Paul
Grayson
Head of
School for
Construction
01482
329943
PGrayson@hull-college.ac.uk
Simon
Parker
Director of
Partnerships
01964
553000
Simon.parker@bishopburton.ac.uk
Alison
Gray
Assistant
Director 1419
01482
306600
alison.gray@eastridingcollege.ac.uk
Engineering
Withernsea
High School
Bob
Wardman
Deputy head
01964
613133
wardmanb@wscampus.net
Information
Technology
Goole High
School
Dave
Flowitt
Deputy head
01405
768621
flowittd@vscampus.net
Business,
Administration
and Finance
East Riding
College
Alison
Gray
Assistant
Director 1419
01262
306600
alison.gray@eastridingcollege.ac.uk
Hospitality
East Riding
College
Alison
Gray
Assistant
Director 1419
01482
306600
alison.gray@eastridingcollege.ac.uk
Public Services
Bishop
Burton
College
Simon
Parker
Director of
Partnerships
01964
553000
Simon.parker@bishopburton.ac.uk
Sport and
Active Leisure
Bishop
Burton
College
Simon
Parker
Director of
Partnerships
01964
553000
Simon.Parker@bishopburton.ac.uk
Society, Health
East Riding
and
College
Development
Alison
Gray
Assistant
Director 1419
01482
306600
alison.gray@eastridingcollege.ac.uk
Travel and
Tourism
Alison
Gray
Assistant
Director 1419
01482
306600
alison.gray@eastridingcollege.ac.uk
East Riding
College
Retail Business Hull College
Director of
Lynne
Learning 14Richardson
19
01482
329943
Lrichardson@huul-college.ac.uk
Manufacturing
and Product
Design
Justine
Warner
01377
253631
jwarner@driffield.e-riding.sch.uk
Driffield
School
Head of
Enterprise
All queries about policies or their implementation should be referred to centre or line of
learning representatives as listed in sections 3.3 and 3.4. They will determine whether
exceptions are appropriate and should be allowed or whether the policy should be
reviewed locally or escalated to a higher level.
Except where specified in a specific policy section, these individuals are responsible for
implementation of the policy within their line of learning.
Responsibility for Delivery Partnerships
Line of
learning
Creative and
Media
Construction
and the Built
Environment
Lead
Centre
Lead
Delivery
Partner
Telephone
Email
Longcroft
School
Karen
Arundel
01482
862171
karen.arundel@longcroft.eriding.net
Cottingham
Gill Humble
High
Mills
School
01482
847498
Goole High
School
Jan Halliday
01405
768621
hallidayj@goolehighschool.org
Hull
College
Brian
Kerridge
01482
329943
bkerridge@hull-college.ac.uk
East Riding
College
Andrew Van 01482
Heerden
306600
Goole High
School
John Niland
01405
768621
nilandj@goolehighschool.org
Rebecca
Waring
01964
553000
Rebecca.Waring@bishopburton.ac.uk
Vicky
Parker
01482
899315
parkerv.@shtc.org.co.uk
East Riding
College
Jayne Lee
01482
306600
jayne.lee@eastridingcollege.ac.uk
Withernsea
School
Claire
Turnbull
01482
306600
Claire.Turnbull@eastridingcollege.ac.uk
Selby
College
Karen
Moore
01757
211000
moorek@selby.ac.uk
Withernsea
High
School
Mike Cox
01964
613133
CoxM@wscampus.net
Beverley
Grammar
School
Tim Gosling
01482
881531
t.gosling@beverleygrammar.co.uk
South
Hunsley
School
Marie
01482
chamberlain 631208
Bishop
Burton
Environmental College
and LandBased Studies South
Holderness
School
Hair and
Beauty
Studies
Engineering
mills.g@cottinghamhigh.net
Andrew.Vanheerden@eastridingcollege.ac.uk
marie.chamberlain@shunsley.eril.net
Information
Technology
Goole High
School
Matt Pickin
01405
768621
pickinm@goolehighschool.org
Snaith
School
Melanie Till
01405
860327
Melanie.till@tss.ariding.net
Cottingham
Philippa
High
Hall
School
01482
847498
hall.p@cottinghamhigh.net
Howden
School
Rob Lyon
01964
532727
East Riding
College
Ann
Churnin
01482
306600
ann.churnin@eastridingcollege.ac.uk
Phil Warren
01405
860327
phil.warren@tss.eriding.net
Jeanette
Dawson
01482
659356
jeanette.dawson@wolfreton.eril.net
East Riding
College
Bev
Feldgate
01482
306600
Beverley
High
School
Jane
Beddows
01482
881658
j.beddows@beverleyhigh.net
Hessle
High
School
Chris Smith
01482
648604
smc@hesslehigh.net
Goole High
School
Emma
Dalimore
01405
768621
dalimoree@goolehighschool.org
South
Holderness
School
Carina
Wood
01482
899315
woodc@shtc.org.uk
Snaith
School
Gail
Marshall
01405
860327
gail.marshall@tss.eriding.net
Headlands
School
Jane
Farrant
01262
676198
Business,
Snaith
Administration
School
and Finance
Wolfreton
School
Society,
Health and
Development
rlyon@howdenschool.net
beverley.feldgate@eastridingcollege.ac.uk
Jane.farrant@headlands.eril.net
3.5 Communication and data sharing
The individuals responsible for communication and data sharing, by centre, are identified
in section 3.3 Responsibilities within Centres.
The consortium will uphold the terms of the current Data Protection Act in order to
ensure that data processing and sharing can take place in a way that helps deliver
objectives as regards education and training, furthers the interests of the individuals
involved and the public more generally, while still respecting people’s legitimate
expectations and rights in relation to the privacy and confidentiality of their personal
information.
4 Consortium timescales and deadlines
4.1 Line of Learning delivery plans
Delivery plans are developed for each line of learning as part of a consortium’s Internal
Gateway application. Once line of learning approvals have been received, the consortium
line of learning leaders will communicate their plans to the consortium. These will include
the specifications to be followed for principal learning, the centres that will lead teaching
and assessments and the likely volumes of learners at each level that can be
accommodated. They will also lead any awarding body approvals that must take place.
At this point a Delivery Plan will be crated for each Delivery Partnership, using the
consortium template which will be internally verified by the Line Lead before delivery.
The timetable for the consortium delivery centres for all lines of learning is as follows:
Task
Date task must be completed
Identification of consortium delivery centres for all
lines of learning
1st July
Consortium agreements on specifications and
delivery models
1st July
Delivery Plan completed and Internally Verified by
the Line Lead
10th Sept
4.2 Learner participation decisions
Home centres will determine whether they will offer participation in the Diploma lines of
learning to their learners. Those that do so will provide details of learners by line and
level to all consortium centres and will maintain accurate Diploma learner group details.
The timetable for learner participation decisions is as follows:
Task
Date task must be completed
Learner forecasts
30th March
Preliminary Diploma learner groups
30th June
Complete Diploma learner groups
20th September
5 Consortium exam and assessment policies
5.1 Learner contracts
Approach
A consortium-wide learner contract exists. Each home centre is expected to ensure that
Diploma learners sign a contract.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The leaner contacts are to be held at the learner’s home school and notification given to
the Lead Delivery Partner that these have been completed.
Learners are required to agree to and sign an information-sharing agreement.
The Diploma Learner contract can be found in the East Riding Professional Protocols for
Collaboration and Service Level and Service Level Agreement on the Diploma Handbook
website.
The learner agreement policy can be found at each centre.
5.2 Learner Study Plans and course validation
Approach
A consortium-wide Learner Study Plan exists. Each home centre is expected to ensure
that Diploma learners have their study plan validated and are on a course which will
aggregate to a full Diploma upon completion.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The Principal Learning components of a generic Learner Study Plan are to be completed
by the Lead Delivery Partner for each delivery partnership. Once completed it is to be
sent electronically to the person named in 3.3 for each school accessing that Diploma
course, the Line Lead and the Lead Assessor.
In conjunction with their examination officer, the home school is responsible for
completing a Learner Study Plan for each learner enrolled on a Diploma course. The
home school must complete the Functional Skills and any Additional and Specialist
Learning (ASL) sections of the plan.
Once the Learner Study plan is completed it must then be entered into the Diploma
Validator http://diplomavalidator.qcda.gov.uk/
It is the home schools responsibility to do so and to notify the Line Lead, Lead Delivery
Partner and Lead Assessor that these have been completed.
The individual(s) that all Diploma learners are required to inform regarding changes in
their Diploma Learner Study Plan is the person named in 3.3 ‘Responsibilities within
centres’.
Learners may be responsible for fees for assessments for which they are entered but
which they do not take.
The Learner Study Plan template can be found on the Diploma Handbook Website.
Task
Date task must be completed
Lead Delivery Partner complete the generic LSP and
send to all accessing schools, Line Lead and Lead
Assessor.
10th September
Home School to have completed LSP and validated
the programme of study and notified Line Lead,
Lead Delivery Partner and Lead Assessor.
22nd September
5.3 Specification and awarding body selections, Diploma awarding bodies and
component awarding bodies
Approach

Principal learning specifications are determined by the Line Lead in association
with the Lead Delivery Partner.

Functional skills specifications are determined by Home centre.

Project and/or extended project specifications are determined by Home centre.

Additional and specialist learning choices are determined by the Home centre.


Diploma awarding bodies will be determined by Line Lead in association with the
Lead Delivery Partner.
Learners will be advised of the choice available by the Home centre.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
Choices of Diploma components on offer to learners will be published in Home school
prospectus information.
The individual(s) with whom learners should review the choices available is the
appropriate person in each home centre responsible for diploma delivery named in
section 3.3 ‘Responsibilities within centres’.
The Lead Delivery Person and person named in section 3.3 ‘Responsibilities within
centres’ will advise learners, teachers and administrators on the characteristics of the
specification and in particular the nature of assessments for the Diploma qualification
when delivered collaboratively.
All home centres are expected to maintain an up-to-date record of choices available to
learners and learners’ choices and to provide access to this information to their exams
office.
5.4 Prior achievement
Approach
The consortium policy for prior achievement is enforced across all centres and lines of
learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body prior achievement guidelines.
The learner should be advised of the information they must supply (for example learner
name and identifier, qualification, level, reference code, awarding body, date of
achievement, centre where achieved, copy of certificate as evidence.). The exams office
should process claims for valid prior achievement and monitor whether these
achievements are credited to the correct learner account in the Diploma Aggregation
Service by 30th September 2011.
The individual(s) responsible for advising learners that they might have valid prior
achievement when they select a Diploma line and level for study is the Exam officer at
each centre – see below
Centre
Name
Position
Telephone
Email
South
Hunsley
Pauline
Appleton
Exams
Officer
01482
631208
pauline.appleton@shunsley.eril.net
Beverley
Grammar
School
Peter
Smith
Exams
Officer
01482
881531
p.smith@beverleygrammar.co.uk
Bishop
Burton
College
Cathy
Henworth
Exams
Officer
01964
553000
cathryn.henworth@bishopbcollege.ac.uk
Bridlington
Sports
College
Sarah
Grosse
Exams
Officer
01262
672593
grosses@bscampus.net
Cottingham
Joanne
High
Tuffs
School
Exams
Officer
01482
847498
joanne.tuffs@chs.eriding.net
Driffield
School
Lisa Noble
Exams
Officer
01377
253631
lnoble@driffield.e-riding.sch.uk
East Riding
College
Lynne
Barber
Exams
Officer
01482
306600
lynne.barber@eastridingcollege.ac.uk
East Riding
College
Lynne
Dennis
Exams
Officer
01262
852000
Lynne.Dennis@eastridingcollege.ac.uk
Goole
College
David
Caldicott
Exams
Officer
01405
dcaldicott@hull-college.ac.uk
Headlands
School
Helen
Keyworth
Exams
Officer
01262
676198
helen.keyworth@headlands.eril.net
Hessle
High
School
Janie
Brunton
Exams
Officer
01482
648604
bru@hesslehigh.net
Hornsea
School
Angela
Suret
Exams
Officer
01964
532727
sureta@hslc.co.uk
Howden
School
Kim Gill
Exams
Officer
01430
430870
exams.office@howdenschool.net
South
Hunsley
Pauline
Appleton
Exams
Officer
01482
631208
pauline.appleton@shunsley.eril.net
South
Holderness
School
Angie
Tevenan
Exams
Officer
01482
899315
tevenana@shtc.org.uk
Longcroft
School
Steve
Hugill
Exams
Officer
01482
862171
steve.hugill@longcroft.eriding.net
The Market
Weighton
School
Jackie
Woods
Exams
Officer
01430
873450
jwood@tmws.co.uk
The Snaith
School
Nick
Allcock
Exams
Officer
01405
860327
nick.allcock@tss.eriding.net
Goole High
School
Jackie
Exams
Sunderland Officer
01405
768621
officere@vscampus.net
Withernsea
High
School
Roger
Crawforth
Exams
Officer
01964
613133
crawforthr@wscampus.net
Woldgate
College
Diane
Hollows
Exams
Officer
01759
302395
diane.hollows@woldgate.eril.net
Wolfreton
School
Diana
Powell
Exams
Officer
01482
659356
diana.powell@wolfreton.eril.net
Hull
College
Sara Leach
Exams
manager
01482
329943
sleach@hull-college.ac.uk
Selby
College
Gail Oates
Exams
Officer
01757
211000
oatesg@selby.ac.uk
The individual(s) responsible for confirming that qualifications already achieved are in
fact valid is the exams officer at the home centre.
5.5 Information sharing and use of the Unique Learner Number (ULN)
Approach
The consortium policy for information sharing and use of the unique learner number is
enforced across all centres and lines of learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body information sharing and use of the unique
learner number guidelines.
The consortium policy covers all centres as indicated in section 2.1.
All Diploma learners will be allocated a unique learner number.
All centres must sign up to the terms and conditions agreeing to certain obligations in
order for them to use the Diploma Aggregation Service (DAS), which aggregates the
constituent qualifications and the award of a Diploma, and the Learner Registration
Service to acquire unique learner numbers.
All centres should be fully compliant with the current Data Protection Act.
The person responsible for obtaining ULNs and maintaining the accuracy of student data
in the learner registration service for Diploma students on roll in each centre is stated in
section 3.5 Communication and data sharing.
Through the completion of the Leaner Background Record the home centres will provide
the Delivery Centre(s) with

Learner name and identifier

Full details of prior attainment for each learner. This includes KS3 attainment
scores, CATS Triple Score, MidYis Scores, GCSE profile grades, GCSE attainment
grades and any internally generated reports identifying effort grades

SEN details

Medical details

Full pastoral details i.e. a copy of the data record form

All learners' UCI numbers.
Teaching Centres will


Hold securely all data supplied by Home Centres
Use data supplied to inform curriculum delivery and ensure that it meets the
needs of the cohort of learners.
The Learner Background Record can be found in the East Riding Professional Protocols
for Collaboration on the Diploma Handbook website.
5.6 Registrations and entries
Approach
The consortium policy for registrations and entries is enforced across all centres and
lines of learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
All entries for all Diploma learners must be made using the Unique Learner Number.
The centres should adhere to awarding body registration and entry guidelines.
All qualifications that are delivered collaboratively will have a single individual (for
example, Lead Delivery Partner, Domain Assessor) responsible for advising learners,
teachers and administrators on the characteristics of the qualification and in particular
the nature of assessments.
Where entries are of interest to centres other than those at which they are made, they
will be communicated accordingly. In particular, entries for any units or specifications
that are made away from the home centre will be confirmed to the home centre exams
office. Copies of entries will be forwarded to the home centre by the assessment centre
exams officer.
It is the responsibility of Lead Delivery Partner to complete a generic Learner Study Plan
for Principal Learning. These will be distributed to all accessing centres in the Autumn
term by the Lead Delivery Partner. It is then the responsibility of the home centre exams
officer to complete this for Functional Skills, the Project and any Additional and Specialist
Learning (ASL) and validate the programme.
Home Centres will



Register all learners for a ULN with MIAP by September of the first term
Open a learner account, for each learner, with the Diploma Aggregation Service
by October of the first term
Register each learner's Diploma with a DAB

Complete an Individual Learner Plan for each learner and confirm that each
learner is undertaking a valid combination of components

Complete a Prior Achievement form and ensure that it is processed correctly by
the end of the first term.

Confirm the CAB administration key dates

Take responsibility for entry, at an appropriate time, for the Project

Take responsibility for entry, at an appropriate time, for Functional Skills


Take responsibility for entry, at an appropriate time, for Additional and Specialist
Learning
Take responsibility for arranging work experience for each learner

Make entries for the Principal Learning external assessments in consultation with
the Lead Delivery Partner

Confirm each learner's record of completion is correct, on the Diploma
Aggregation Service, after each examinations session

Set intention to claim, for each learner, with the Diploma Aggregation Service by
31st March of the final year of each learner's programme
Teaching Centres will

Confirm the CAB administration key dates with the appropriate Domain Assessor
and Lead Deliver Partner

Complete the Principal Learning section of the Learner Study Plan and send to the
home institutions

Take responsibility for entry, at an appropriate time for the internally assessed
units. The schedule for unit entries for each line of learning/level will be specified in
an assessment calendar that has been agreed with the appropriate Domain
Assessor.
The internally assessed units will be entered by the delivery centre. In situations where
there are more than one delivery centre within the partnership, one centre is to take
responsibly for the internal assessment entries for all units and all learners. The home
school will make entries for all externally examined units, other than those which are of
a performance nature or require specialist resources that can only be accessed at the
delivery centre.
5.7 Access arrangements
Approach
The consortium policy for access arrangements is enforced across all centres and lines of
learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body access arrangement guidelines.
Where the arrangement is substantial, unless otherwise agreed it is the home centre’s
responsibility to provide the arrangement.
Where modified papers may be required, unless otherwise agreed it is the home centre’s
responsibility to inform the centre where the assessment will be carried out ahead of any
deadlines.
All evidence needed to support the provision of access arrangements is the responsibility
of the home centre.
Home centres are responsible for informing other the Line Lead and Lead Delivery
Partner of any access arrangement granted. They require the learner’s permission to
share this information.
5.8 Internal assessment and record keeping
Approach
The consortium policy for internal assessment and record keeping is enforced across all
centres and lines of learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body internal assessment and record keeping
guidelines.
Delivery Centres are responsible for the marking of all internally assessed units and
ensuring that that they are involved in the standardisation and moderation processes.
Centres are advised that after enquiries about results are complete, i.e. after 20 th
September work must be kept for two years.
Centres should use the common East Riding Wide Diploma Consortium tracking
documentation and systems.
Delivery Partnerships where internal assessments are made are responsible for all
marking, standardisation and moderation processes under the guidance of the Domain
Assessor. The Lead Delivery Partner will collate and submit the consortium Mark and
Moderation sheet to the Domain Assessor who will in turn complete the Domain Assessor
marks and adjustments (if applicable) and forward it to the Lead Assessor.
The Lead Delivery Partner in conjunction with the Domain Assessor will complete the
awarding body mark sheet; provide samples to moderators; and when the marks have
been agreed at external moderation update the consortium Mark and Moderation sheet.
Once completed the consortium Mark and Moderation sheet is then to be e-mailed to the
Examination Officer and/or the named contact in the home school (identified in section
3.3 ‘Responsibilities within centres’ at the home school and the Lead Assessor.
The Lead Assessor responsible for the quality assurance internal assessment is:
Centre
Name
Telephone
Email
East Riding
College
Kate
Mills
01482
306696
Kate.mills@eastridingcollege.ac.uk
The Domain Assessors responsible for each line of learning/level are:
Line of learning Awarding Body Centre
Name
Email
East Riding
College
Jayne Lee
jayne.lee@eastridingcollege.ac.
uk
Selby
College
Stewart King
Hull College
Brian
Kerridge
East Riding
College
Andrew Van
Heerden
Bishop
Burton
College
Helen Martin
Edexcel
Withernsea
School
Mike Cox
Edexcel
East Riding
College
Ruth Wray
ruth.wray@eastridingcollege.ac
.uk
Longcroft
School
Karen
Arundel
karen.arundel@longcroft.eridin
g.net
Goole High
School
Matt Pickin
pickinm@goolehighschool.org
East Riding
College
Ann Churnin
ann.churnin@eastridingcollege.
ac.uk
Snaith
School
Phil Warren
phil.warren@tss.eriding.net
AQA
HAB
Edexcel
CABE
AQA
AQA
ELB
ENG
SHAD
CAM
IT
AQA
Edexcel
AQA
BAF
Edexcel
kings@selby.ac.uk
bkerridge@hull-college.ac.uk
Andrew.Vanheerden@eastridin
gcollege.ac.uk
Helen.Martin@bishopburton.ac.
uk
CoxM@wscampus.net
Designing Assessments and Assignment Briefs

Assessments activities will be reliable and valid

Assessments activities will take into account diversity and inclusion and will
provide all learners at all levels of attainment with a fair opportunity to produce
the evidence of achievement required by the awarding body specifications

Assessment activities must be able to be completed under the controlled
conditions specified by the awarding body for the unit(s) concerned

Where group assessment activities are planned each learner must have equal
opportunity to contribute and that the contributions from individual learners must
be able to be separately identified and marked.
Assignment Briefs must be written in language suitable to the learner’s level.


All assessment activities will be written/adapted using the East Riding Wide
Diploma Consortium's Assignment template and guidelines. The template and
guidelines can be found on the Diploma Handbook website.

The Domain Assessor will check that each assessment activity is 'fit for purpose'
using the East Riding Wide Diploma Consortium's Assignment Internal Verification
Form. When it has been signed off as ‘fit for purpose’ a copy must then be sent
with the signed IV form to the Lead Assessor.

If remedial action is required to make the assessment activity for purpose then
this must be addressed and submitted again to the Domain Assessor for
assignment sign-off. When it has been signed off as ‘fit for purpose’ a copy must
then be sent with the signed IV form to the Lead Assessor.

An assignment must not be presented to the learners until it has been signed off
by the Domain Assessor.
Conducting Assessments

Assessment activities must not be issued to students until they have been signed
off by the Domain Assessor.

An East Riding Wide Diploma Consortium Assessment Calendar will identify
assignments and assessment schedule. This document can be found on the
Diploma Handbook website and must be completed by the Domain Assessor and
Lead Delivery Partner for each Partnership.

The amount of assessed work required will provide a reliable and valid profile of
achievement without overloading staff or students.

Students must be fully briefed on procedures including the controlled conditions
that must be adhered to, the Student Appeals Procedure, guidance on what
constitutes plagiarism and the Deadline Policy.

Assessment activities must be carried out under the appropriate controlled
conditions based on the awarding body guidance for Principal Learning/Project
and a controlled hours log completed for each leaner. The controlled hours log
can be found on the Diploma Handbook website.
Marking Assessments

The centres should adhere to awarding body marking and annotation guidelines.

All marks award should follow the ‘Best fit’ model. All marks allocated should be justified
through the use of annotation by the assessor on the learner work and the supporting
statements/ comments made for each learning objective on the mark sheet.

Only once the marks have been agreed by the Domain Assessor can they then be transferred
onto the Awarding Body candidate record form.
Feedback to learners

Feedback will comply with awarding body and consortium guidance for controlled
conditions and feedback.

When feedback is permitted, it must be sufficient to give clear information on
achievement. The feedback must be constructive and must convey levels of
achievement using awarding body criteria
Internal standardisation and moderation procedures

The Domain Assessor will meet with assessors on a regular basis at the diploma
Development Group meetings. These meetings will concern themselves with
resolving issues of interpretation, validity, sufficiency and reliability of evidence.

The Domain Assessor will conduct a standardisation exercise for each unit to set
the standards of marking before any marking commences. All staff involved in
assessing that unit over the duration of the course will re mark a minimum of 3
assignments from a selection of those which have been moderated and marks
agreed in previous years. In situations where there are no previous assignments
to draw upon a sample of unmarked assignments will be re marked and the
marks allocated discussed and agreed. This activity must be undertaken prior to
marking of the unit in question can commence.

Students work will be marked by the assessor(s) and by unit to match external
moderation requirements. Where there is more than one assessor the class will
be split with each assessor taking assessment responsibility for a proportion of
the class.

The Domain Assessor will conduct a moderation exercise where a minimum of 6
assignments (including top, middle and bottom) are re marked for each unit and
each assessor. Where there are discrepancies between the marks awarding at
second marking and the assessor’s marks, the Domain Assessor will undertake
further sampling to assess the extent of the problem.

The Domain Assessor will document the sampling undertaken and the relevant
assessment decisions by completing the East Riding Wide Diploma Consortium
Sampling Plan, Mark and Moderation Sheet and by submitting a Moderation
Evaluation form to the Lead Assessor. These documents can be found on the
Diploma Handbook website.

The Domain Assessor will feedback to the assessor on awarding of criteria,
accuracy, feedback to learner and grading decision. If remedial action is needed,
this will be discussed and allocated a timeframe of review.

The Domain Assessor will follow up any action recommended ensuring high
quality standards are being met and maintained.

The Domain Assessor will sign off any assessment decisions once satisfied and
will notify the Lead Assessor appropriately.
Plagiarism

It is the responsibility of the delivery staff and assessors to explain what
constitutes plagiarism in their courses and the seriousness of the issue.

Awarding body regulations on plagiarism will be followed. All coursework must be
authenticated as original by the learner and the assessor. The Delivery Centre
cannot authenticate work it does not believe to be original.

If an assessor suspect’s plagiarism has taken place it must be acted upon. The
Domain Assessor should be informed in the first instance who will in turn inform
the Lead assessor and the person named in section 3.3 ‘Responsibilities within
centres’ at the home school. The separate Plagiarism and Academic Dishonesty
procedures should be adhered to outlined in appendix A.

If plagiarism is detected early enough it may be possible to submit a replacement
assignment (subject to controlled conditions), but none of the work which
contributed to the misconduct must be submitted.

If plagiarism is discovered at a late stage and the work of a learner cannot be
authenticated then no mark should be given for that work and no work will be
submitted for that unit or part of a unit. Where possible a meeting with the
student should take place and the learner will be informed of the appeals
procedure. A letter will go to the learner and to their parents via the Home
Centre. The Home Centre will be responsible for keeping a copy on file.
Assessment deadline policy

Learners who fail to complete work by the agreed deadline will be required to
provide evidence of extenuating circumstances e.g. doctor’s certificate.

Failure to do so may result in student’s failure to meet all criteria required to pass
the course.
Internal appeals
In the event of a learner wishing to make an appeal against an assessment decision, the
following steps outlined below must be followed:

Within 3 days learner must contact the assessor to arrange an informal meeting
to discuss the assessment decision.

If learner is still dissatisfied, then appeal to the Domain Assessor.

This will allow the learner to put forward reasons why his / her assignment should
be re-assessed. This should be done within 3 days of meeting with the assessor.

The assignment will be reassessed by the Domain Assessor who will provide the
learner with feedback within one working week.
Tracking Record keeping

Lead Delivery Staff are required to record student marks on the East Riding Wide
Diploma Consortium tracking sheet within two weeks of the Domain Assessor's
sign-off, External moderation or external marks and grades being awarded. This
document can be found on the Diploma Handbook website.

This sheet should then be e-mailed to the named contact in the home school
(identified in section 3.3 ‘Responsibilities within centres’ for their records.
5.9 Personal, learning and thinking skills and work experience confirmations
Approach
The consortium policy for personal, learning and thinking skills and work experience
confirmations is enforced across all centres and lines of learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body personal, learning and thinking skills and
work experience confirmations guidelines.
The delivery, assessment, monitoring and recording of personal, learning and thinking
skills is the responsibility of the Principal Learning Line Lead, Lead Delivery Partner and
all delivery staff
The Line Lead will ensure that the personal, learning and thinking skills are sufficiently
identified and planned for in the Delivery Plans and that they are given sufficient
teaching time to ensure that the skills are delivered, used and identified and assessed
and evaluated.
The Lead Delivery Partner will ensure that there is timely identification, monitoring and
evaluation of the personal, learning and thinking skills and that these are documented
sufficiently by both the learner and the teacher.
All evidence of personal, learning and thinking skills use and evaluation should be
collated into a portfolio by the learner and delivery staff to support the final assessment
of the learner’s achievement and progression.
Confirmation of personal, learning and thinking skills achievement and appropriate
record keeping is the responsibility of the Lead Delivery Partner. Each Lead Delivery
Partner will complete the PLTS completion form and e-mail it to the named contact in the
home school identified in section 3.3 ‘Responsibilities within centres’ who will then
confirm this achievement for each learner on DAS.
Confirmation of work experience achievement and appropriate record keeping is the
responsibility of the home centre. The named contact in the home school identified in
section 3.3 ‘Responsibilities within centres’ who will then confirm this achievement for
each learner on DAS.
Task
Date task must be completed
Lead Delivery Partner complete PLTS completion
form for each learner and to collate the evidence to
support it.
30th April
Home school to confirm PLTS and Work Experience
for each learner on DAS
30th April
5.10 Timetabled exams in Principal Learning
Approach
The consortium policy for time tabled exams in Principal Learning is enforced across all
centres and lines of learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body guidelines.
Timetabled written exams will take place at the home centre, unless specialist
equipment/resources are needed for the written exam and in this case it would probably
require all learners to sit the exam at one centre. The centre where the exam is to be
taken needs to make the entries. Agreements to the contrary will be taken by the Line
Lead and Lead Delivery Partner, who will communicate these to the exams office in
learners’ home centres.
5.11 Finance: awarding body fees
Approach
The consortium policy for awarding body fees is enforced across all centres and lines of
learning.
Ownership
See section 3.3 ‘Responsibilities within centres for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body guidelines.
Awarding body charges, where applicable, will follow where the entry has been made.
More information regarding awarding body fees can be found on their individual
websites.
The Exams Officers are responsible for managing transactions between centres.
5.12 Special consideration
Approach
The consortium policy for special consideration is enforced across all centres and lines of
learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body special consideration guidelines.
Where special consideration claims are required for a single assessment on behalf of a
number of learners, the centre where the assessment takes place would need to inform
the centres where the entry was made.
Home centres will inform the assessment centre of any individual known issues that may
impact on a student's performance and the home centre will make the application in
liaison with the Lead Delivery Partner.
5.13 Results
Approach
The consortium policy for results is enforced across all centres and lines of learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body results guidelines.
Results for all qualifications achieved by all learners studying for the Diploma will be
credited to their home centre.
Where results for qualifications and units are of interest to centres other than those that
receive them, they will be communicated to the other centre.
The individual responsible for communicating these results to other centres is the exams
officer – see section 5.3
To celebrate achievement in year ten the home school is to download and print off a
Progress Report from DAS for each leaner which will document their achievement so far.
Copies are then to be given to the leaner on GCSE results day, sent to the Lead
Assessor, and held for use in monitoring and recording at the home school. The
individual responsible for communicating these results is the exams officer – see section
5.3
5.13 Enquiries about results
Approach
The consortium policy for enquiries about results is enforced across all centres and lines
of learning.
Ownership
See section 3.3 ‘Responsibilities within centres’ for clarification of who maintains this
policy area.
Additional information
The centres should adhere to awarding body guidelines.
Where fees are required for enquires about results these fees are to be paid by the home
centre.
The individual, responsible for coordinating enquiries about results to all parties, by line
of learning are the exams officer at each centre – see section 5.3